How to Write a Cancellation Letter

by Melvin J. Luthy PhD, Chief Editor

  1. Begin the cancellation letter with the date, the company's name and address, and your account number.
  2. State politely but firmly that you want the company to cancel your account, and give them the customary 30-day notice before you expect it to become effective.
  3. Use your cancellation letter to inform the company they are no longer authorized to withdraw payments from your credit card/debit card/bank account.
  4. Include a check with your cancellation letter for any balance you may still owe on your account.
  5. Explain what steps you will take and what agency you will notify if your account is not canceled within 30 days or you are charged any additional fees.
  6. Type the cancellation letter on your computer, but sign it by hand.
  7. Send your cancellation letter by certified mail, return receipt requested.

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