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How to Write a Cancellation Letter

by Melvin J. Luthy PhD, Chief Editor



  • Begin the cancellation letter with the date, the company's name and address, and your account number.
  • State politely but firmly that you want the company to cancel your account, and give them the customary 30-day notice before you expect it to become effective.
  • Use your cancellation letter to inform the company they are no longer authorized to withdraw payments from your credit card/debit card/bank account.
  • Include a check with your cancellation letter for any balance you may still owe on your account.
  • Explain what steps you will take and what agency you will notify if your account is not canceled within 30 days or you are charged any additional fees.
  • Type the cancellation letter on your computer, but sign it by hand.
  • Send your cancellation letter by certified mail, return receipt requested.

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