How to Write a Thank-You Letter

by WriteExpress Staff Writers

Thank You: The two most important words! This article explains how to write courteous, professional or personal thank-you letters.

  1. If possible, address your letter to a specific person
    Do not address your thank-you letter just to the company or organization in general.
  2. Do not thank the person beforehand
    For example, "Thanking you in advance for your help in this matter". To do so is presumptuous and suggests you are unwilling to write a follow-up letter.
  3. Stick to the point
  4. Be sincere
    Most people can sense when you aren't being honest.
  5. Make your letter stand out
    Be creative. Create a headline if appropriate. Be specific and include details from the event.
  6. End the letter on a positive note
    Closing depends on the type of thank-you letter. For example, you may:
    • Reaffirm your gratitude or restate the compliment.
    • Suggest possible future action.
    • Close with either an expression of thanks or an indication of your intention to continue contact.
  7. Use an appropriate letter closing.

Thank-You Letter Tips:

Why writing a thank-you letter can get you a job:

Managers say thank-you letters are expected in most situations. A recent survey by CareerBuilder.com found that:

More Thank-You Letter Tips

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  1. Find the thank-you letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
  2. Or let our letter recipes guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective thank-you letter.
  3. Print your thank-you letter and send it!

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