Acknowledgment Letters

How to write a courteous acknowledgment letter to gain favor:

1. Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

2. Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.

3. Include a short, sincere apology if the acknowledgment letter is delayed.

4. Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.

5. Be sincere—most people can sense when you aren't being honest.

6. Address your letter to a specific person, if possible, not just the company or organization in general.

Need example acknowledgment letters? We recommend 4,001 Business, Sales & Personal Letters. This collection includes many professionally written acknowledgment letters. Empower your writing with: Must-know letter-writing tips Expert help every step of the way Appropriate phrases and sentences Words writers agree work the best  Learn more You will get a variety of acknowledgment letters for each of these topics: Business/Work Accept a request to serve in an honorary position Accept a resignation Accept and express appreciation for a suggestion Acknowledge an order or subscription Acknowledge payment of an overdue balance Acknowledge the receipt of a report, letter, or other Acknowledge the receipt of a resume Acknowledge the return of an item for exchange, refund, or credit Confirm an appointment, meeting, or interview Confirm miscellaneous business agreements Note the anniversary of a customer's company Write a letter on the anniversary of your company Confirmation Confirm an error, correction or revision Confirm an oral agreement Confirm a directive or decision Confirm that you have given authorization to someone Request confirmation of an authorization to take action Employees Acknowledge the receipt of a suggestion from an employee Announce an employee's retirement Note the anniversary of an employee's service Miscellaneous Respond positively to negative feedback Respond to rumors Write a letter acknowledging achievements Social Events Accept a formal invitation to a social event Accept an informal invitation to a social event Accept an invitation to a business appointment Get the right words for your letters in three easy steps: Choose from a variety of prewritten acknowledgment letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective acknowledgment letter. Print your acknowledgment letter and send it!