Authorization Letters

How to write an authorization letter that works:

• Letters of authorization are important for granting approval, delegating responsibility, or giving permission.

  Don't leave others guessing—let them know exactly your expectations.

• When granting authorization, it is often a good idea to communicate exactly what you want. Giving precise instructions now may save a great deal of correcting later.

• Given the particular circumstances, however, you may wish to simply outline the main responsibilities or objectives with the promise of additional information and training to come.

• Either way, the ultimate letter of authorization must be very detailed and specific so that the reader knows what to do, when to do it, and what means to use, and so that all such particulars are documented in order to mitigate liability. It is important that the person understand exactly what you expect of him or her.

• When writing your letter, be brief and businesslike, but specifically state the details of any agreement into which you may have entered. Do not assume anything that is not explicitly written.

• Be sure to state the time frame so there will be no misunderstanding as to the scope or duration of the authorization or additional responsibilities.

Need example authorization letters? We recommend 4,001 Business, Sales & Personal Letters. This collection includes many professionally written authorization letters. Empower your writing with: Must-know letter-writing tips Expert help every step of the way Appropriate phrases and sentences Words writers agree work the best  Learn more You will get a variety of authorization letters for each of these topics: Approve attendance at a conference or seminar Authorize a study or report Authorize legal representation Authorize medical treatment Authorize work to be done Confirm a transfer, promotion, or relocation assignment Confirm that you have given authorization to someone Delegate a special project Delegate new or additional duties Delegate responsibilities for the period of your absence Grant permission to use or publish materials Issue directives concerning reports and paperwork Issue directives concerning specific tasks Issue directives concerning studies and investigations Issue directives to adjust territories or structures Issue directives to establish, change, or reaffirm policies Issue directives to establish, change, or reaffirm procedures Request confirmation of an authorization to take action Get the right words for your letters in three easy steps: Choose from a variety of prewritten authorization letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective authorization letter. Print your authorization letter and send it!