Remind an Organization Member to Pay a Fee, Duty, or Pledge • Letter Templates and Guides

How to write this letter:

1	Inform the member that the time has come for him or her to remit payment. Mention the specific amount due.
2	Tell the member how to make payment.

Guides

Get straight to the point and ask for payment. The message should be brief, yet courteous.

English Letters

Spanish Letters

Example Letter #1

Thank you for your generous pledge of $2,000 toward construction of the Doe Club House. The ground-breaking ceremony is scheduled for March 25, and we hope all pledges will be paid before that event. Please write your check now and forward it in the enclosed self-addressed envelope.

Example Letter #2

As you may be aware, quarterly club dues of $56.00 are to be paid by Saturday, April 13, 2019. Please send your check in the envelope enclosed. Thank you for your prompt attention.

Example Letter #3

Thank you for your recent pledge of $500 to KSPR, Springfield's only public radio station. Please mail your check in the envelope provided. Thank you for your generosity.

Example Letter #4

It's June again, and the yearly membership fee for our houseboat association are due. Because it is time for our five-year boat overhaul, the fees for this year are a little bit higher for each family. Please remit the amount shown on your statement in the enclosed envelope by July 1.

Write Your Letter Step-by-Step

1

Inform the member that the time has come for him or her to remit payment. Mention the specific amount due.

Example Sentences for Step 1

Enclosed is a copy of the receipt for the equipment that each club member agreed to help buy. The equipment cost is $345.90, so your share is $15.83. Due to higher costs, club fees are up again. This year we have raised the membership fee an extra $5.00, so your payment is now $25.00. Your pledge for $150.00 has not reached my desk yet. We hope to finish our pledge drive this month, so we will appreciate receiving your payment as soon as possible. We remind you that membership renewals are due the first of the year. This year we all agreed to donate an extra $10.00 to charity. Please include that donation with your membership fee. The treasurer wants to remind each member that the annual ball will be held in November. This event requires a $40.00 per couple fee not covered by annual membership fees.

Example Phrases for Step 1

agreed to pay 20 percent of are responsible for the cost of are still waiting for as soon as possible because of higher rental costs charter club members must pay a fee club membership is a privilege could it be somewhere en route due the first of the year due to higher costs each club member agreed to pay enclosed is a copy of the receipt expect to see your payment expect your club dues fees are due again had the impression has not reached my desk yet have yet to receive have not received hope to finish our pledge period this month hope all money is in by hope to collect all pledges by in order for things to run smoothly in order to continue our programs it's that time of year again just a note to remind you not covered by annual membership fees please pay your club dues in the amount of please include the donation with your membership fee remind you that membership renewals sponsorship is appreciated the amount comes to the membership fee has been raised this year this event requires this year we have raised the membership fee time to remit payment to donate an extra treasurer wants to remind all those who your payment would be welcome

2

Tell the member how to make payment.

Example Sentences for Step 2

We look forward to renewing your membership. Just send your check to your area treasurer. We hope to receive your check by the end of the month so you will not miss our opening event. Your $300.00 pledge means warm meals for many people in need. We look forward to your welcome contribution. You can bring the money to our next meeting or send it to John Doe, our treasurer. If you have not already paid your membership fees, please mail the money to John Doe at the address below. We have enclosed a prepaid, self-addressed envelope for your convenience.

Example Phrases for Step 2

always grateful for your pledge appreciate your contribution in the amount of at the next meeting at next week's meeting because it's such a wonderful cause by the end of the month can bring the money to can either give the money directly to the treasurer or can also use your credit card follow the instructions included in this letter follow the instructions accompanying this notice for your convenience have enclosed a prepaid, self-addressed envelope have enclosed a payment slip hope to receive your check hope you will join us again soon if you have not yet paid your membership fees if you have not already paid your membership fees if you are waiting for the right time in order to make payment please mail your membership fees to please mail the money to thank you for helping the children thanks so much for participating the treasurer will be coming by on the beneficiaries will remember your kindness and generosity your contribution will mean

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