Write a Farewell Letter to a Person Who Is Retiring • Letter Templates and Guides

How to write this letter:

1Open with mention of the reader's retirement. Offer congratulations if appropriate.
2Recall some highlights from your reader's career.
3Reiterate good wishes and close.


This letter may address an associate, manager or client who is retiring. Maintain a tone that reflects your relationship with the reader. Though retirement is usually an occasion for congratulations and honor, use caution when the reader is leaving under adverse conditions.

Example Letter #1


I applaud you for your years of service and achievement at Doe Corporation. My heartiest congratulations and best wishes for your retirement.

I will always remember the first day we met. Your way of making me feel part of the Doe team made a lasting impression on a nervous, inexperienced graduate. I continue to benefit from your personal wisdom and engineering expertise, and hope you will stay in touch and join us for occasional social events. Have a wonderful retirement!

Example Letter #2


Congratulations on the happy day of your retirement! After these many years of working together, I will need to adjust to the idea that you are no longer in the next office.

John, I have thoroughly enjoyed our association. I will always remember our trip to Mexico City to introduce the new power converters. I was amazed at the ease with which you conducted your presentations, undaunted by the skeptical comments. I have tried to pattern my own presentations after what I have seen you do so successfully. I hope I can do your reputation justice!

Again, congratulations on a well-deserved retirement. Few have worked as hard as you have. I hope you will enjoy directing your energies into your other special interests.

Example Letter #3


I just heard about your retirement plans, John. It sure will be dull around this greenhouse without you. You know, of course, that you are our source of community information. After landscaping more than half the yards in Springfield, you seem to know everyone and everything. We will miss you.

Now you and Jane can hop in that motor home and head for Miami, but I know you'll be back. A man with a thumb as green as yours can't leave it stuck in that lifeless, Floridian sand for long. Come by and see my gorgeous chrysanthemums when you get home. Best wishes.

Example Letter #4


John, surely you're much too young to retire why you're only two years older than I am! You were my first client in Springfield, and we've experienced the ups and downs of the market together, but more ups than downs, I believe. Best wishes for your retirement.

Example Letter #5


Congratulations on your well-deserved retirement, Jane. As one of our most faithful employees, you'll be greatly missed. You were always so willing to pitch in on any project, and you have always brightened up the whole office. We already feel as if a part of us is missing. Don't be a stranger!

Write Your Letter Step-by-Step


Open with mention of the reader's retirement. Offer congratulations if appropriate.

Example Sentences for Step 1

This is a sad day. Your retirement marks the end of an era here at Doe. At the same time, though, we all envy your new life of leisure. Congratulations! May yours be a long and happy retirement! Your retirement is something we all know you have been looking forward to, but we will miss you very much. So, we are offering you congratulations on your retirement on one condition: you must show us photographs of your new grandchild after she arrives. As much as we hate to see you go, we can't help but share in your joy on the occasion of your retirement. Please accept this office's heartiest congratulations and best wishes for your new life! If I know you, this retirement will only be a momentary slowdown, and you will be hard at work again in no time flat. I wish you the very best in whatever you choose to do. Congratulations on the happy day of your retirement! This is the time when your hard work and dedication deserve a standing ovation. I know you will make the very best of your new freedom. Somehow I expect it will have a great deal to do with fly fishing, you lucky dog! It's more than just your hard work we will miss. For 41 years you have brought a caring, positive attitude to this office and we will all miss your influence. Please accept our best wishes and congratulations! Retirement isn't so bad, they say. It's just like having a job, only you don't have to leave the house or do any work if you don't want to. Oh, and you don't have to attend any meetings or do any lunches. Somehow I think you will survive. Congratulations!

Example Phrases for Step 1


Recall some highlights from your reader's career.

Example Sentences for Step 2

I can't help but think of that frenzied week last year when the Doe order was due. I so much admired your ability to orchestrate all of that work. Your workers look up to you, and everyone is sorry to see you go. Jane, there is no getting around the fact that we will miss you here. Your combination of your skill and congeniality is something we won't be able to replace. What stands out most, though, is your exemplary record of accuracy. Your mind is as sharp as the pencil you wield. Aside from your delightful personality, what we will miss most is your clear judgment in financial matters. Nobody has ever had reason to regret your decisions on the Corporation's investment portfolio. Your travels abroad have never once failed to register positive marks on the ledgers. You have always represented the firm with honor and dignity. For all of this we thank you. Jane, it will be very difficult to find somebody to carry on the work you have done around here. You have been consistent, reliable, and impeccably honest throughout your tenure. I only hope we can find someone with half as much to offer. John, your inspirational teaching methods helped to put this school on the map. I am thinking specifically of the student-teacher program you initiated. We will miss your kind of vision and innovation. What can we say? You have driven a truck for 44 years without a single accident or speeding ticket, and you have a better on-time record than anyone else in the company. You have worn your Doe Trucking cap and jacket proudly, and brought us a lot of business. There should be more like you in this world. The pride you have taken in your work is absolutely justified. You have inspired many of the younger builders and have been an example to the foremen along the way. Now it is time to rest those weary bones. You have earned it.

Example Phrases for Step 2


Reiterate good wishes and close.

Example Sentences for Step 3

Example Phrases for Step 3