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Letters
Wish your letters had the wisdom of dozens of writers?
To build Easy Letters we quickly realized how important it is to say the right things for hundreds of situations we knew little about. Dozens of writers were hired, each having wisdom in his or own profession.
Now you can get their sales, business, and personal letters for each of these 500 topics:
Acceptance Letters
- Accept a formal invitation to a social event
- Accept a job offer
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept an honor
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to speak or perform
- Accept and express appreciation for a suggestion
- Decline to accept a gift
- Thank someone for accepting your advice or recommendation
Acknowledgment Letters
- Accept a formal invitation to a social event
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept and express appreciation for a suggestion
- Acknowledge an order or subscription
- Acknowledge payment of an overdue balance
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Acknowledge the receipt of a suggestion from an employee
- Acknowledge the return of an item for exchange, refund, or credit
- Announce an employee's retirement
- Confirm a directive or decision
- Confirm an appointment, meeting, or interview
- Confirm an error correction or revision
- Confirm an oral agreement
- Confirm miscellaneous business agreements
- Confirm that you have given authorization to someone
- Note the anniversary of a customer's company
- Note the anniversary of an employee's service
- Request confirmation of an authorization to take action
- Respond positively to negative feedback
- Respond to rumors
- Write a letter acknowledging achievements
- Write a letter on the anniversary of your company
Advice Letters
- Ask for personal advice
- Decline to give advice
- Encourage an employee after a disappointment or a company setback
- Encourage/motivate your reader to increase sales
- Encourage/motivate your reader to keep up the good work
- Encourage your reader to take advantage of a new opportunity
- Give advice to subordinates
- Give general advice
- Give personal advice
- Give professional advice
- Offer a suggestion to a customer
- Offer a suggestion to a subordinate
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Write a letter of encouragement/motivation
Announcement Letters
- Announce a bad weather or civil emergency policy
- Announce a broken engagement
- Announce a budget surplus
- Announce a business anniversary
- Announce a change in policy or fee amount
- Announce a change in your company's name
- Announce a change of address
- Announce a change of business address
- Announce a class reunion
- Announce a company savings plan
- Announce a contest winner
- Announce a divorce
- Announce a drug testing program
- Announce a hiring freeze
- Announce a holiday closing
- Announce a holiday work schedule
- Announce a job opening
- Announce a job-related party or retreat
- Announce a layoff
- Announce a new business location
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a new product or service
- Announce a price decrease
- Announce a price increase
- Announce a routine meeting
- Announce a sales contest
- Announce a special meeting
- Announce actions to be taken during a strike (management's announcement)
- Announce an employee training session
- Announce an employee's achievement
- Announce an employee's retirement
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce an imminent strike (labor's announcement)
- Announce an office or store closing to employees
- Announce bad news to employees
- Announce or introduce a new salesperson
- Announce the birth or adoption of a baby (personal letter)
- Announce the birth or adoption of a baby (public announcement)
- Announce the death of a family member, or write the obituary
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the death of an employee or an employee's relative
- Announce the graduation of a son or daughter
- Announce your own retirement
- Inform employees of another's illness
- Introduce a business or professional contact
- Introduce someone to an organization or the community
- Notify employees of a new policy or a change in an existing one
- Promote a product by announcing a special sale or complimentary gift
- Welcome a new employee
- Write a news release
Apology Letters
- Announce a layoff
- Announce an office or store closing to employees
- Announce bad news to employees
- Apologize for a defective, damaged, or incomplete product
- Apologize for a late payment
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for damaged property
- Apologize for hurt feelings
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for sending a collection letter by mistake
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Cancel or postpone an invitation
- Correct your own error in a transaction
- Deny an expected or hoped-for promotion or raise
- Dismiss an employee for reasons beyond the employee's control
- Explain an error you have made
- Inform customers of a misprint
- Reject or terminate a business relationship
- Respond to a complaint while admitting fault and making an adjustment
- Write a business apology
- Write a personal apology
Application Letters
- Apply for a visa to work or study in a foreign country
- Apply for study in a foreign university
- Apply for temporary employment in a foreign country
- Request application materials for admission to college
Appointment Letters
- Announce the appointment of an employee to a committee or position
- Apologize for missing an appointment
- Apologize for missing or being late to a meeting or appointment
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Confirm an appointment, meeting, or interview
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an official on an appointment or on winning an election
- Follow up after a sales appointment or telephone conversation
- Grant an appointment
- Schedule an appointment to interview a potential employee
- Take the minutes of a meeting
- Thank someone for an appointment, interview, or meeting
- Write a news release
Appreciation Letters
- Accept a formal invitation to a social event
- Accept a job offer
- Accept a request to serve in an honorary position
- Accept an honor
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept and express appreciation for a suggestion
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Acknowledge the receipt of a suggestion from an employee
- Announce the appointment of an employee to a committee or position
- Compliment or praise a product or service supplier
- Compliment or praise a program chairperson or planner
- Compliment or praise a salesperson or a sales staff
- Compliment or praise a speaker
- Compliment or praise an employee's family for their contribution to the employee's success
- Compliment or praise an employee's work performance
- Compliment or praise the media, an author, or an editor
- Compliment or praise the work of an employee from another firm
- Congratulate a politician on an election or on the passage of legislation
- Congratulate an employee on the anniversary of his or her service
- Congratulate someone on a speech or presentation
- Congratulate someone on his or her retirement
- Encourage/motivate your reader to increase sales
- Express appreciation to an employee
- Express appreciation to long-term customers and those who pay their bills promptly
- Express regret on the defeat of legislation or the loss of an election
- Follow up after a sale to thank the customer and offer service
- Give personal compliments or praise
- Note the anniversary of a customer's company
- Note the anniversary of an employee's service
- Praise government officials or employees
- Relieve someone from delegated responsibilities because someone else will assume them
- Reply positively to a suggestion
- Respond positively to negative feedback
- Respond to a complaint and treat it as valuable feedback
- Send a gift with a sympathy letter
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for a payment
- Thank a customer for purchasing a product or service
- Thank a customer or client
- Thank a doctor or health care facility
- Thank a religious leader
- Thank a retiree for his or her service
- Thank someone for a compliment or praise
- Thank someone for a favor
- Thank someone for a gift
- Thank someone for a job well done
- Thank someone for a philanthropic contribution
- Thank someone for a pleasant occasion
- Thank someone for a referral or recommendation
- Thank someone for a reply or response
- Thank someone for a speech or presentation
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Thank someone for an appointment, interview, or meeting
- Thank someone for an award, bonus, or raise
- Thank someone for an inquiry
- Thank someone for expressions of sympathy
- Thank someone for goods or materials received
- Thank someone for help or support
- Thank someone for helping in your absence
- Thank someone for hospitality
- Thank someone for information
- Thank someone for media exposure
- Thank someone for visiting a place or attending an event
- Thank someone for volunteer work
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
- Write a letter to accompany a contribution to a good cause
Approval Letters
- Approve a loan
- Approve a proposal
- Approve a request
- Approve a vacation or leave of absence
- Approve attendance at a conference or seminar
- Approve payment or funding for expenses incurred
- Endorse a proposal or report
- Grant a promotion or raise
- Grant approval for credit
Authorization Letters
- Approve attendance at a conference or seminar
- Authorize a study or report
- Authorize legal representation
- Authorize medical treatment
- Authorize work to be done
- Confirm a transfer, promotion, or relocation assignment
- Confirm that you have given authorization to someone
- Delegate a special project
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Grant permission to use or publish materials
- Issue directives concerning reports and paperwork
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives to adjust territories or structures
- Issue directives to establish, change or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Request confirmation of an authorization to take action
Cancellation Letters
- Announce a broken engagement
- Announce a divorce
- Cancel a membership or subscription
- Cancel a rental contract
- Cancel a reservation
- Cancel a service contract
- Cancel a wedding
- Cancel an order
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Cancel or postpone an invitation
- Cancel your own credit account
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Notify an insurance policyholder of a pending cancellation of the policy
Claims
- Approve payment or funding for expenses incurred
- Complain about a faulty delivery or a shipping error
- Complain about an unfair insurance payment or settlement
- File a warranty claim
- Make an insurance claim
Collection Letters
- Acknowledge payment of an overdue balance
- Announce your intention to take aggressive action against a customer for failing to make payment (collection letter #6)
- Apologize for sending a collection letter by mistake
- Appeal to a customer's personal interests to pay an overdue bill (collection letter #3)
- Cancel or withdraw a customer's credit account
- Demand payment on a delinquent account (collection letter #5)
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Notify an insurance policyholder of a pending cancellation of the policy
- Offer a discount for early payment on products or services
- Offer assistance to a customer having difficulty paying an overdue bill (collection letter #4)
- Promise a delayed payment to a creditor
- Remind a customer that payment is past due (collection letter #2)
- Remind a customer that payment is past due (collection letter #1)
- Remind an organization member to pay a fee, duty, or pledge
- Request additional money or information before you can fill an order
- Request payment of a personal loan
- Suggest an alternative plan or schedule for payments
- Write a collection letter
Complaint Letters
- Appeal to higher authorities when complaint letters don't work
- Complain about a billing error
- Complain about a delay in an order
- Complain about a faulty delivery or a shipping error
- Complain about a radio or television broadcast
- Complain about an employee who has given poor or offensive service
- Complain about an unfair insurance payment or settlement
- Complain about community problems
- Complain about harassment
- Complain about laws, policies, or inefficiencies
- Complain about overdue work or poor workmanship
- Complain about poor facilities or equipment
- Complain about poor service or a faulty product
- Complain about receiving damaged goods
- Complain to a club or organization
- Complain to a neighbor or a landlord
- Correct an official's mistake on your taxes
- Delegate follow-up on a complaint from a customer
- Demand satisfaction on a mail order transaction gone bad (suspected mail fraud)
- Disagree about benefits (social security, retirement, insurance, etc.)
- Disagree with a bill, rent payment, or other financial issue
- Disagree with a subordinate, a superior, or a person in authority
- Dismiss an employee for poor performance or unacceptable behavior
- Document employee reprimands
- File a warranty claim
- Make an insurance claim
- Reprimand an employee for a breach of policy
- Reprimand an employee for poor attendance or tardiness
- Reprimand an employee for poor performance
- Request a refund or reimbursement
- Request a retraction or correction from the media
- Request correction of a billing error
- Request correction of an error in a check
- Request correction of an error in a credit report
- Respond to a complaint and treat it as valuable feedback
- Respond to a complaint, but needing more information
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while admitting fault and making an adjustment
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a complaint
- Respond to a false accusation from a government agency
- Warn a distributor under your supervision
- Write a complaint letter to a subordinate
- Write a complaint letter to a superior
- Write a disagreement letter
- Write a letter reprimanding tenants
Compliment Letters
Condolences Letters
See Sympathy
Confirmation Letters
- Acknowledge the receipt of a report, letter, or other
- Confirm a directive or decision
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a reservation or registration (organizer's or accommodation provider's letter)
- Confirm a reservation or registration (traveler's letter)
- Confirm a speaker's or special guest's attendance
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Confirm a transfer, promotion, or relocation assignment
- Confirm an appointment, meeting, or interview
- Confirm an error correction or revision
- Confirm an oral agreement
- Confirm an order you have made
- Confirm miscellaneous business agreements
- Confirm receipt of an order from a customer
- Confirm that you have given authorization to someone
- Confirm the receipt of a package or other item(s)
- Confirm the receipt of a resume, contract bid, or application (receiver's letter)
- Confirm the sending of a package or other item(s)
- Confirm travel arrangements (arranger's letter)
- Confirm travel arrangements (traveler's letter)
- Confirm your own attendance as a speaker or special guest
- Follow up after a meeting to review decisions and assignments
- Request confirmation of an authorization to take action
- Request confirmation of receipt of earlier mailings
- Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
- Schedule an appointment to interview a potential employee
Congratulation Letters
- Announce a contest winner
- Announce an employee's achievement
- Announce an employee's retirement
- Announce the appointment of an employee to a committee or position
- Compliment or praise an employee's work performance
- Compliment or praise someone for an achievement
- Compliment or praise the work of an employee from another firm
- Congratulate a friend or associate on getting a new job
- Congratulate a politician on an election or on the passage of legislation
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an employee on the anniversary of his or her service
- Congratulate an official on an appointment or on winning an election
- Congratulate someone on a religious occasion
- Congratulate someone on a speech or presentation
- Congratulate someone on an achievement, an accomplishment, or on a job well done
- Congratulate someone on his or her birthday
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her retirement
- Congratulate someone on his or her wedding or marriage
- Congratulate someone on publishing a book or article
- Congratulate someone on the anniversary of their marriage
- Congratulate someone on the birth or adoption of a child
- Congratulate someone on the opening of a new business, store, or office
- Congratulate someone on winning a contract
- Congratulate someone on winning an award or receiving a scholarship or other honor
- Encourage/motivate your reader to increase sales
- Note the anniversary of a customer's company
- Note the anniversary of an employee's service
- Thank a retiree for his or her service
- Write a letter acknowledging achievements
- Write a letter on the anniversary of your company
- Write a letter to accompany a gift
Cover Letters
- Respond to a job advertisement and request an interview
- Respond to a request for your resume
- Use networking in a job search
- Write a cover letter to introduce a resume
- Write a letter in a job search
- Write a letter to accompany a contribution to a good cause
Credit Letters
- Acknowledge payment of an overdue balance
- Announce punitive measures against a client's account
- Announce your intention to take aggressive action against a customer for failing to make payment (collection letter #6)
- Apologize for sending a collection letter by mistake
- Appeal to a customer's personal interests to pay an overdue bill (collection letter #3)
- Approve a loan
- Ask an applicant for credit to submit more information
- Cancel or withdraw a customer's credit account
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Decline a request for credit
- Demand payment on a delinquent account (collection letter #5)
- Extend an invitation to open an account
- Grant approval for credit
- Inform a customer of an incorrect payment amount and ask for the balance
- Inform a customer of an overpayment
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Investigate an applicant's credit reference
- Notify a creditor that you have stopped payment on a check
- Notify a debtor of a returned check
- Offer a discount for early payment on products or services
- Offer assistance to a customer having difficulty paying an overdue bill (collection letter #4)
- Offer the use of a charge account
- Promise a delayed payment to a creditor
- Remind a customer that payment is past due (collection letter #2)
- Remind a customer that payment is past due (collection letter #1)
- Remind an organization member to pay a fee, duty, or pledge
- Request an explanation for a denial of credit
- Request an increased credit line
- Request or apply for a credit account
- Request payment of a personal loan
- Send a late payment after a mutual agreement to do so
- Suggest an alternative plan or schedule for payments
- Transmit a payment
- Warn a customer about credit suspension or penalization
- Welcome a new account or an account reactivation
- Write a collection letter
- Write a credit reference
Delegation Letters
- Authorize a study or report
- Authorize medical treatment
- Delegate a special project
- Delegate follow-up on a complaint from a customer
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Follow up after a meeting to review decisions and assignments
- Relieve someone from delegated responsibilities because someone else will assume them
Directive Letters
- Announce a holiday work schedule
- Announce an employee training session
- Delegate a special project
- Delegate follow-up on a complaint from a customer
- Delegate new or additional duties
- Follow up after a meeting to review decisions and assignments
- Issue directives concerning reports and paperwork
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives to adjust territories or structures
- Issue directives to establish, change or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Notify employees of a new policy or a change in an existing one
Disagreement Letters
- Disagree about benefits (social security, retirement, insurance, etc.)
- Disagree with a bill, rent payment, or other financial issue
- Disagree with a subordinate, a superior, or a person in authority
- Oppose legislation
- Respond to a false accusation from a government agency
- Write a disagreement letter
Dismissal Letters
- Announce a layoff
- Announce an office or store closing to employees
- Dismiss an employee for poor performance or unacceptable behavior
- Dismiss an employee for reasons beyond the employee's control
Encouragement Letters
- Advocate legislation
- Encourage an employee after a disappointment or a company setback
- Encourage/motivate your reader to increase sales
- Encourage/motivate your reader to keep up the good work
- Encourage your reader to take advantage of a new opportunity
- Offer a suggestion to a religious leader
- Offer a suggestion to a supplier or retailer
- Recommend a course of action or support a decision or policy change
- Sell a seminar or conference
- Suggest a change in a contract or agreement
- Write a letter of encouragement/motivation
- Write a letter to persuade an editor or the public on an issue
- Write a persuasive letter to a government official
- Write a persuasive letter
- Write a persuasive memo to an employee or colleague
- Write an insurance sales letter
Endorsement Letters
- Advocate legislation
- Confirm a directive or decision
- Confirm miscellaneous business agreements
- Confirm that you have given authorization to someone
- Endorse a political candidate
- Endorse a proposal or report
- Endorse or nominate a candidate for an award
- Request an endorsement or testimonial
- Request confirmation of an authorization to take action
Error Letters
- Apologize for a defective, damaged, or incomplete product
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for damaged property
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for sending a collection letter by mistake
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Complain about a billing error
- Complain about a faulty delivery or a shipping error
- Complain about an unfair insurance payment or settlement
- Complain about poor facilities or equipment
- Complain about poor service or a faulty product
- Complain about receiving damaged goods
- Confirm an error correction or revision
- Correct a customer's error or assertion
- Correct an error in a payment made or received
- Correct an official's mistake on your taxes
- Correct your own error in a transaction
- Disagree about benefits (social security, retirement, insurance, etc.)
- Disagree with a bill, rent payment, or other financial issue
- Disagree with a subordinate, a superior, or a person in authority
- Explain an error you have made
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Inform customers of a misprint
- Request correction of a billing error
- Request correction of an error in a check
- Request correction of an error in a credit report
- Request correction of an insurance company's error
- Write a business apology
- Write a disagreement letter
- Write a personal apology
- Apologize for hurt feelings
Farewell Letters
- Announce an employee's retirement
- Announce your own retirement
- Resign for family or personal reasons
- Resign for health reasons
- Resign from a job because of a personality clash or conflict of values
- Resign from a job in which you are not valued or appreciated
- Resign from a job when forced out under pressure
- Resign to take an early retirement
- Resign to take another job
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
Follow-Up Letters
- Follow up after a meeting to review decisions and assignments
- Follow up after a sale to thank the customer and offer service
- Follow up after a sales appointment or telephone conversation
- Follow up after a sales presentation or demonstration
- Follow up after receiving no response to earlier correspondence
- Follow up during a job search after a lapse of time
- Follow up during a job search after a telephone contact
- Follow up during a job search after an interview
- Follow up on a sales interview, presentation, or exhibit
- Follow up on a sales offer
- Follow up with a reminder
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Schedule an appointment to interview a potential employee
Fundraising Letters
- Decline a request for a donation
- Extend an invitation to participate in or attend a fundraising event
- Respond to a request for a donation or to a fundraising letter
- Thank someone for a philanthropic contribution
- Write a fundraising letter
- Write a letter to accompany a contribution to a good cause
- Write a persuasive letter that makes a charitable request
Get-Well Letters
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to a teacher suffering from illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
Gift Letters
- Decline to accept a gift
- Introduce gifts to customers and prospective customers
- Send a gift with a sympathy letter
- Thank someone for a gift
- Write a letter to accompany a contribution to a good cause
- Write a letter to accompany a gift
Goodwill Letters
- Announce a business anniversary
- Announce a change in your company's name
- Announce a change of address
- Announce a change of business address
- Announce a company savings plan
- Announce a drug testing program
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a new product or service
- Announce an employee's achievement
- Announce or introduce a new salesperson
- Announce the birth or adoption of a baby (personal letter)
- Announce the death of an employee or an employee's relative
- Apologize for a defective, damaged, or incomplete product
- Apologize for a late payment
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for damaged property
- Apologize for hurt feelings
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Approve a loan
- Approve a proposal
- Approve a vacation or leave of absence
- Approve attendance at a conference or seminar
- Authorize medical treatment
- Cancel a wedding
- Confirm an appointment, meeting, or interview
- Confirm an error correction or revision
- Confirm an oral agreement
- Confirm that you have given authorization to someone
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an employee on the anniversary of his or her service
- Congratulate an official on an appointment or on winning an election
- Congratulate someone on a religious occasion
- Congratulate someone on a speech or presentation
- Congratulate someone on an achievement, an accomplishment, or on a job well done
- Congratulate someone on his or her birthday
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her retirement
- Congratulate someone on his or her wedding or marriage
- Congratulate someone on publishing a book or article
- Congratulate someone on the anniversary of their marriage
- Congratulate someone on the birth or adoption of a child
- Congratulate someone on the opening of a new business, store, or office
- Congratulate someone on winning a contract
- Congratulate someone on winning an award or receiving a scholarship or other honor
- Correct a customer's error or assertion
- Correct an error in a payment made or received
- Correct your own error in a transaction
- Disagree with a subordinate, a superior, or a person in authority
- Dismiss an employee for reasons beyond the employee's control
- Explain an error you have made
- Express appreciation to an employee
- Express appreciation to long-term customers and those who pay their bills promptly
- Extend holiday or winter season's greetings to employees, customers, and business associates
- Extend holiday or winter season's greetings to friends
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Extend Labor Day greetings to employees
- Extend Mother's Day or Father's Day greetings (personal)
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
- Follow up during a job search after a lapse of time
- Follow up during a job search after a telephone contact
- Follow up during a job search after an interview
- Grant a promotion or raise
- Grant an appointment
- Grant approval for credit
- Grant permission to use or publish materials
- Inform employees of another's illness
- Introduce gifts to customers and prospective customers
- Invite or request suggestions from employees and customers
- Keep a customer up to date on progress
- Network by discussing publications or speeches
- Note the anniversary of a customer's company
- Note the anniversary of an employee's service
- Offer a suggestion to a customer
- Offer a suggestion to a religious leader
- Offer a suggestion to a superior
- Offer a suggestion to a supplier or retailer
- Offer sympathy for a marriage separation or divorce
- Offer sympathy for loss or damage caused by a theft, vandalism, or natural disaster
- Offer sympathy for the death of a business associate's family member
- Offer sympathy for the death of a business associate
- Offer sympathy for the death of a child
- Offer sympathy for the death of a friend or relative
- Offer sympathy for the death of a person who has been ill
- Offer sympathy for the loss of a job
- Offer sympathy for the loss or death of a pet
- Offer sympathy in a case of serious or terminal illness
- Offer the use of a charge account
- Offer voluntary services
- Prepare a prospective customer to receive a sales telephone call
- Request a favor
- Request an individual to volunteer services
- Request assistance or cooperation from someone in another firm
- Request confirmation of an authorization to take action
- Request correction of a billing error
- Request correction of an error in a check
- Request correction of an error in a credit report
- Resell to long-time customers
- Respond positively to negative feedback
- Respond to a complaint and treat it as valuable feedback
- Respond to a complaint, but needing more information
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a sales rejection
- Respond to rumors
- Send a gift with a sympathy letter
- Send a late payment after a mutual agreement to do so
- Strengthen relationships with customers
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for purchasing a product or service
- Thank a doctor or health care facility
- Thank a religious leader
- Thank a retiree for his or her service
- Thank someone for a favor
- Thank someone for a pleasant occasion
- Thank someone for helping in your absence
- Thank someone for hospitality
- Thank someone for visiting a place or attending an event
- Thank someone for volunteer work
- Welcome a new business to town
- Welcome a new customer or client
- Welcome a new employee
- Welcome a new resident to the neighborhood
- Welcome a new shareholder
- Welcome a new student to school, class, or a training seminar
- Welcome a potential customer or client to the area
- Welcome a son-in-law or daughter-in-law into the family
- Welcome someone into a group, association, religion, or club
- Write a business apology
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to a teacher suffering from illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
- Write a letter acknowledging achievements
- Write a letter on the anniversary of your company
- Write a letter to accompany a contribution to a good cause
- Write a letter to accompany a gift
- Write a personal apology
- Write a recommendation or a reference about someone
- Write to former stockholders or investors
Government Letters
- Advocate legislation
- Complain about laws, policies, or inefficiencies
- Congratulate a politician on an election or on the passage of legislation
- Express regret on the defeat of legislation or the loss of an election
- Oppose legislation
- Praise government officials or employees
- Report required information to a government agency
- Request government service or action
- Request information from a government agency
- Respond to a false accusation from a government agency
- Write a persuasive letter to a government official
Responding to Complaint Letters
- Respond to a complaint and treat it as valuable feedback
- Respond to a complaint, but needing more information
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while admitting fault and making an adjustment
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a complaint
Holiday Letters
- Announce a job-related party or retreat
- Extend holiday or winter season's greetings to employees, customers, and business associates
- Extend holiday or winter season's greetings to friends
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Extend Labor Day greetings to employees
- Extend Mother's Day or Father's Day greetings (personal)
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
Inform/Notify Letters
- Announce a bad weather or civil emergency policy
- Announce a broken engagement
- Announce a budget surplus
- Announce a business anniversary
- Announce a change in your company's name
- Announce a change of address
- Announce a change of business address
- Announce a class reunion
- Announce a company savings plan
- Announce a contest winner
- Announce a divorce
- Announce a drug testing program
- Announce a hiring freeze
- Announce a holiday closing
- Announce a holiday work schedule
- Announce a job opening
- Announce a job-related party or retreat
- Announce a layoff
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a new product or service
- Announce a price decrease
- Announce a price increase
- Announce a routine meeting
- Announce a sales contest
- Announce a special meeting
- Announce actions to be taken during a strike (management's announcement)
- Announce an employee training session
- Announce an employee's achievement
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce an imminent strike (labor's announcement)
- Announce an office or store closing to employees
- Announce bad news to employees
- Announce or introduce a new salesperson
- Announce punitive measures against a client's account
- Announce the appointment of an employee to a committee or position
- Announce the birth or adoption of a baby (personal letter)
- Announce the birth or adoption of a baby (public announcement)
- Announce the death of a family member, or write the obituary
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the death of an employee or an employee's relative
- Announce the graduation of a son or daughter
- Announce your own retirement
- Approve a loan
- Approve a proposal
- Approve a vacation or leave of absence
- Approve attendance at a conference or seminar
- Approve payment or funding for expenses incurred
- Authorize a study or report
- Authorize legal representation
- Authorize medical treatment
- Authorize work to be done
- Cancel a membership or subscription
- Cancel a rental contract
- Cancel a reservation
- Cancel a service contract
- Cancel a wedding
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Cancel or postpone an invitation
- Cancel or withdraw a customer's credit account
- Cancel your own credit account
- Complain about an employee who has given poor or offensive service
- Complain about an unfair insurance payment or settlement
- Complain about community problems
- Complain about harassment
- Complain about poor service or a faulty product
- Complain to a club or organization
- Confirm a directive or decision
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a reservation or registration (organizer's or accommodation provider's letter)
- Confirm a reservation or registration (traveler's letter)
- Confirm a speaker's or special guest's attendance
- Confirm a transfer, promotion, or relocation assignment
- Confirm an error correction or revision
- Confirm miscellaneous business agreements
- Confirm that you have given authorization to someone
- Confirm the receipt of a package or other item(s)
- Confirm the receipt of a resume, contract bid, or application (receiver's letter)
- Confirm the sending of a package or other item(s)
- Confirm travel arrangements (arranger's letter)
- Confirm travel arrangements (traveler's letter)
- Confirm your own attendance as a speaker or special guest
- Correct a customer's error or assertion
- Correct an error in a payment made or received
- Correct an official's mistake on your taxes
- Correct your own error in a transaction
- Delegate a special project
- Delegate follow-up on a complaint from a customer
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Dismiss an employee for poor performance or unacceptable behavior
- Endorse a proposal or report
- Explain an error you have made
- File a warranty claim
- Give advice to subordinates
- Grant a promotion or raise
- Grant approval for credit
- Grant permission to use or publish materials
- Inform a customer of an incorrect payment amount and ask for the balance
- Inform a customer of an overpayment
- Inform customers of a misprint
- Inform employees of another's illness
- Introduce a friend, an acquaintance, a relative, or yourself to someone in anticipation of a future meeting
- Introduce a new employee
- Introduce a product or service
- Issue directives concerning reports and paperwork
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives to adjust territories or structures
- Issue directives to establish, change or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Keep a customer up to date on progress
- Make an insurance claim
- Network by discussing publications or speeches
- Notify a creditor that you have stopped payment on a check
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
- Notify a debtor of a returned check
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Notify employees of a new policy or a change in an existing one
- Offer voluntary services
- Relieve someone from delegated responsibilities because someone else will assume them
- Report required information to a government agency
- Request confirmation of an authorization to take action
- Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
- Respond to a complaint
- Respond to a request for your resume
- Take the minutes of a meeting
- Transmit informational or sales literature
- Write a complaint letter to a subordinate
- Write a complaint letter to a superior
- Write a cover letter to introduce a resume
- Write a credit reference
- Write a letter to persuade an editor or the public on an issue
- Write a news release
Inquiry Letters
- Answer a request for information on a product or service
- Ask for personal advice
- Give general advice
- Investigate an applicant's credit reference
- Request a copy of an official document
- Request a response to a survey or questionnaire
- Request an explanation for a denial of credit
- Request application materials for admission to college
- Request confirmation of receipt of earlier mailings
- Request estimates or bids
- Request information about an applicant
- Request information from a government agency
- Request information
- Request samples or information about products or services
- Respond to an inquiry about products or services
- Thank someone for an inquiry
- Thank someone for information
- Use networking in a job search
- Write a letter in a job search
Introduction Letters
- Introduce a business or professional contact
- Introduce a catalog, brochure, or other sales literature
- Introduce a friend, an acquaintance, a relative, or yourself to someone in anticipation of a future meeting
- Introduce a new employee
- Introduce a product or service
- Introduce gifts to customers and prospective customers
- Introduce someone to an organization or the community
Invitation Letters
- Accept a formal invitation to a social event
- Accept a request to serve in an honorary position
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to join an organization
- Accept an invitation to speak or perform
- Announce a broken engagement
- Announce a business anniversary
- Announce a class reunion
- Announce a job-related party or retreat
- Announce a routine meeting
- Announce a special meeting
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the graduation of a son or daughter
- Cancel a wedding
- Cancel or postpone an invitation
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a speaker's or special guest's attendance
- Confirm your own attendance as a speaker or special guest
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Extend a formal invitation
- Extend an invitation for a job interview
- Extend an invitation to a business social event
- Extend an invitation to a personal social event
- Extend an invitation to attend a trade show, seminar, or conference
- Extend an invitation to join an organization
- Extend an invitation to open an account
- Extend an invitation to participate in or attend a fund- raising event
- Extend an invitation to speak or perform
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Invite a customer to request a sample product or more information
- Invite a prospective customer to a sales appointment, presentation, or demonstration
Job Offer Letters
- Accept a job offer
- Acknowledge the receipt of a resume
- Announce a job opening
- Decline a job offer, promotion, or transfer
- Decline a request for employment
- Extend a job offer
- Extend an invitation for a job interview
- Follow up during a job search after a lapse of time
- Follow up during a job search after a telephone contact
- Follow up during a job search after an interview
- Offer a sales position to someone who has not applied for employment
- Respond to a job advertisement and request an interview
- Respond to a job offer, negotiating a higher salary
- Respond to a job offer, negotiating conditions
- Respond to a request for your resume
- Use networking in a job search
- Write a cover letter to introduce a resume
- Write a letter in a job search
Love Letters
NEW! Our professional writers added hundreds of new love letters in 4,001 Business, Sales & Personal Letters for these situations:
- Confessions of love
- I Love You
- Lost Love
- Missing You
- Second Chances
- Sorry
- Thinking of You
Plus, love letters in these topics:
- Can we start over? (Let's see if the magic is still there.)
- Dear Ex: Things turned out okay for everyone. (We're older now, but wiser.)
- Goodbye forever (It's time to go our separate ways.)
- Happy Anniversary! (Thanks for always being there!)
- Has someone come between us? (I see the telltale signs.)
- I love you. (Last night was unforgettable!)
- I really miss you. (Please come home soon.)
- I want to spend the rest of my life with you. (My love is real and so is my commitment!)
- I'd like to get to know you better. (Do you remember me?)
- I'll do whatever it takes. (Just please come back.)
- I'm falling for you. (We're made for each other!)
- I'm glad we went out together. (I want to see you again.)
- Let's part on good terms while we can. (It's time to go our separate ways.)
- Please forgive me. (This relationship is worth saving!)
- Sorry, this isn't working for me anymore. (We need to separate for a while.)
- Sorry we didn't agree. (But can we kiss and make up?)
- Tell me what I did wrong. (I know I can make it up to you.)
- That was a stupid thing I said/did. (But I don't usually behave this way.)
- Too many things have come between us. (Let's go back to the way we were.)
- We need to see a marriage counselor. (It's time we let someone come between us!)
- We need to slow down. (I'm feeling a little crowded!)
- We never really talk. (Tell me what you're thinking.)
- We've come to a standstill. (Let's reconsider our goals.)
- You mean everything to me. (You're my better half; we make each other whole!)
- You really hurt me. (But tell me your side of it—I'm listening!)
- Confessions of love
- I Love You
- Lost Love
- Missing You
- Second Chances
- Sorry
- Thinking of You
Order Letters
- Acknowledge an order or subscription
- Announce a new product or service
- Cancel an order
- Change an order
- Complain about a delay in an order
- Confirm an order you have made
- Confirm receipt of an order from a customer
- Confirm the receipt of a package or other item(s)
- Confirm the sending of a package or other item(s)
- Decline orders but offer an alternate or substitute item
- Decline orders or requests for information
- Demand satisfaction on a mail order transaction gone bad (suspected mail fraud)
- Introduce a catalog, brochure, or other sales literature
- Introduce a product or service
- Make a reservation
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Request a discount or a complimentary product or service
- Request a rush order
- Request additional money or information before you can fill an order
- Request estimates or bids
- Request information on a product or service
- Respond to an inquiry about products or services
- Solicit mail orders for your product
- Thank a customer for a payment
- Transmit a payment
- Transmit a shipment of merchandise that a customer has purchased
- Welcome a new account or an account reactivation
Persuasion Letters
- Advocate legislation
- Contact customers with inactive accounts for sales purposes
- Encourage/motivate your reader to keep up the good work
- Encourage your reader to take advantage of a new opportunity
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Introduce a product or service
- Invite a customer to request a sample product or more information
- Motivate a sales force
- Offer a suggestion to a supplier or retailer
- Oppose legislation
- Promote a product by announcing a special sale or complimentary gift
- Recommend a course of action or support a decision or policy change
- Recommend a service or product
- Recommend a teenager for a job (strong recommendation letter)
- Request a raise or promotion
- Request a retraction or correction from the media
- Sell a seminar or conference
- Suggest a change in a contract or agreement
- Use a referral in a sales letter
- Write a letter of encouragement/motivation
- Write a letter to persuade an editor or the public on an issue
- Write a persuasive letter that makes a charitable request
- Write a persuasive letter to a government official
- Write a persuasive letter
- Write a persuasive memo to an employee or colleague
- Write a weak recommendation for a job candidate
- Write an insurance sales letter
Recommendation Letters
Reference Letters
Referral Letters
- Advocate legislation
- Decline to write a letter of recommendation
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Recommend a course of action or support a decision or policy change
- Recommend a service or product
- Recommend a teenager for a job (strong recommendation letter)
- Request information about an applicant
- Request that someone write a letter of recommendation in your behalf
- Thank someone for a referral or recommendation
- Thank someone for accepting your advice or recommendation
- Thank someone for writing a reference or recommendation for you
- Use a referral in a sales letter
- Write a credit reference
- Write a recommendation or a reference about someone
- Write a weak recommendation for a job candidate
Refusal Letters
- Cancel or decline to schedule an appointment
- Decline a job offer, promotion, or transfer
- Decline a request for a claim or adjustment
- Decline a request for a donation
- Decline a request for credit
- Decline a request for employment
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Decline orders but offer an alternate or substitute item
- Decline orders or requests for information
- Decline to accept a gift
- Decline to write a letter of recommendation
- Deny an expected or hoped-for promotion or raise
- Reject a bid or proposal
- Reject or terminate a business relationship
- Reply negatively to a suggestion
- Turn down a customer's or employee's suggestion
- Write a refusal
Reprimand Letters
- Document employee reprimands
- Give a warning to an employee
- Reprimand an employee for a breach of policy
- Reprimand an employee for poor attendance or tardiness
- Reprimand an employee for poor performance
- Warn a customer about credit suspension or penalization
- Warn a distributor under your supervision
- Write a letter reprimanding tenants
Request Letters
- Accept a request to serve in an honorary position
- Announce actions to be taken during a strike (management's announcement)
- Announce an employee training session
- Announce an imminent strike (labor's announcement)
- Answer a request for information on a product or service
- Appeal to higher authorities when complaint letters don't work
- Approve a request
- Ask an applicant for credit to submit more information
- Ask for an investment
- Ask for personal advice
- Ask to extend or shorten a deadline
- Cancel a membership or subscription
- Change official records
- Complain about a billing error
- Complain about harassment
- Complain about poor service or a faulty product
- Decline a request for a claim or adjustment
- Decline a request for a donation
- Decline a request for credit
- Decline a request for employment
- File a warranty claim
- Inform a customer of an incorrect payment amount and ask for the balance
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Investigate an applicant's credit reference
- Invite or request suggestions from employees and customers
- Make an insurance claim
- Notify an insurance policyholder of a pending cancellation of the policy
- Remind an organization member to pay a fee, duty, or pledge
- Request a change in a contract or agreement
- Request a copy of an official document
- Request a discount or a complimentary product or service
- Request a favor
- Request a raise or promotion
- Request a refund or reimbursement
- Request a response to a survey or questionnaire
- Request a retraction or correction from the media
- Request an endorsement or testimonial
- Request an explanation for a denial of credit
- Request an increased credit line
- Request an individual to volunteer services
- Request application materials for admission to college
- Request assistance or cooperation from someone in another firm
- Request confirmation of an authorization to take action
- Request confirmation of receipt of earlier mailings
- Request correction of a billing error
- Request correction of an error in a check
- Request correction of an error in a credit report
- Request correction of an insurance company's error
- Request estimates or bids
- Request government service or action
- Request information about an applicant
- Request information from a government agency
- Request information on a product or service
- Request information
- Request or apply for a credit account
- Request payment of a personal loan
- Request permission to use another's materials
- Request samples or information about products or services
- Request that someone write a letter of recommendation in your behalf
- Respond to a complaint, but needing more information
- Respond to a job advertisement and request an interview
- Respond to a request for your resume
- Respond to a request or application for additional training
- Transmit equipment or supplies that a company employee has requested
- Use networking in a job search
- Write a collection letter
- Write a fundraising letter
- Write a letter in a job search
- Write a persuasive letter that makes a charitable request
Reservation Letters
- Cancel a reservation
- Confirm a reservation or registration (organizer's or accommodation provider's letter)
- Confirm a reservation or registration (traveler's letter)
- Confirm travel arrangements (arranger's letter)
- Confirm travel arrangements (traveler's letter)
- Make a reservation
Resignation Letters
- Accept a resignation
- Announce an employee's retirement
- Announce your own retirement
- Resign for family or personal reasons
- Resign for health reasons
- Resign from a job because of a personality clash or conflict of values
- Resign from a job in which you are not valued or appreciated
- Resign from a job when forced out under pressure
- Resign to take an early retirement
- Resign to take another job
Response Letters
- Accept a formal invitation to a social event
- Accept a job offer
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept an honor
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept and express appreciation for a suggestion
- Acknowledge an order or subscription
- Acknowledge payment of an overdue balance
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Acknowledge the receipt of a suggestion from an employee
- Announce actions to be taken during a strike (management's announcement)
- Apologize for betrayed trust
- Apologize for missing an appointment
- Apologize to an employee or employees
- Decline to give advice
- Follow up after receiving no response to earlier correspondence
- Give advice to subordinates
- Give general advice
- Give personal advice
- Give professional advice
- Grant an appointment
- Reply negatively to a suggestion
- Reply positively to a suggestion
- Request a response to a survey or questionnaire
- Respond positively to negative feedback
- Respond to a complaint and treat it as valuable feedback
- Respond to a complaint, but needing more information
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while admitting fault and making an adjustment
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a complaint
- Respond to a false accusation from a government agency
- Respond to a job offer, negotiating a higher salary
- Respond to a job offer, negotiating conditions
- Respond to a request for a donation or to a fundraising letter
- Respond to a request or application for additional training
- Respond to a sales rejection
- Respond to an inquiry about products or services
- Respond to rumors
- Thank someone for a reply or response
Sales Letters
- Acknowledge an order or subscription
- Acknowledge payment of an overdue balance
- Acknowledge the return of an item for exchange, refund, or credit
- Announce a business anniversary
- Announce a change in policy or fee amount
- Announce a change of business address
- Announce a new business location
- Announce a new business, store, or branch office
- Announce a new product or service
- Announce a price decrease
- Announce a price increase
- Announce a sales contest
- Answer a request for information on a product or service
- Apologize for an invoice or billing error
- Ask for an investment
- Change an order
- Complain about a delay in an order
- Confirm an order you have made
- Confirm receipt of an order from a customer
- Confirm the receipt of a package or other item(s)
- Confirm the sending of a package or other item(s)
- Contact customers with inactive accounts for sales purposes
- Decline orders but offer an alternate or substitute item
- Delegate follow-up on a complaint from a customer
- Extend an invitation to attend a trade show, seminar, or conference
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
- Follow up after a sale to thank the customer and offer service
- Follow up after a sales appointment or telephone conversation
- Follow up after a sales presentation or demonstration
- Follow up on a sales interview, presentation, or exhibit
- Follow up on a sales offer
- Follow up with a reminder
- Grant approval for credit
- Introduce a catalog, brochure, or other sales literature
- Introduce a new employee
- Introduce a product or service
- Introduce gifts to customers and prospective customers
- Invite a customer to request a sample product or more information
- Invite a prospective customer to a sales appointment, presentation, or demonstration
- Motivate a sales force
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Offer a discount for early payment on products or services
- Offer a sales position to someone who has not applied for employment
- Offer the use of a charge account
- Prepare a prospective customer to receive a sales telephone call
- Promote a product by announcing a special sale or complimentary gift
- Request a discount or a complimentary product or service
- Request a refund or reimbursement
- Request a rush order
- Request additional money or information before you can fill an order
- Request an increased credit line
- Request estimates or bids
- Request information on a product or service
- Request samples or information about products or services
- Resell to long-time customers
- Respond to a sales rejection
- Respond to an inquiry about products or services
- Sell a seminar or conference
- Solicit mail orders for your product
- Strengthen relationships with customers
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for a payment
- Thank a customer for purchasing a product or service
- Transmit a payment
- Transmit a shipment of merchandise that a customer has purchased
- Transmit an advertising copy to a magazine or other media
- Transmit informational or sales literature
- Use a referral in a sales letter
- Welcome a new account or an account reactivation
- Welcome a new customer or client
- Welcome a potential customer or client to the area
- Write a sales letter
- Write an insurance sales letter
- Write to former stockholders or investors
Social Event Letters
- Accept a formal invitation to a social event
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to join an organization
- Accept an invitation to speak or perform
- Announce a broken engagement
- Announce a class reunion
- Announce a job-related party or retreat
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the graduation of a son or daughter
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Cancel a wedding
- Cancel or postpone an invitation
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a speaker's or special guest's attendance
- Confirm your own attendance as a speaker or special guest
- Congratulate someone on a religious occasion
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her wedding or marriage
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Extend a formal invitation
- Extend an invitation to a business social event
- Extend an invitation to a personal social event
- Extend an invitation to join an organization
- Extend an invitation to participate in or attend a fundraising event
- Extend an invitation to speak or perform
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Introduce someone to an organization or the community
- Thank someone for hospitality
- Thank someone for visiting a place or attending an event
- Welcome a new resident to the neighborhood
- Welcome someone into a group, association, religion, or club
Suggestion Letters
- Accept and express appreciation for a suggestion
- Acknowledge the receipt of a suggestion from an employee
- Advocate legislation
- Ask for personal advice
- Decline to give advice
- Encourage/motivate your reader to keep up the good work
- Encourage your reader to take advantage of a new opportunity
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Give advice to subordinates
- Give general advice
- Give personal advice
- Give professional advice
- Invite or request suggestions from employees and customers
- Offer a suggestion to a customer
- Offer a suggestion to a religious leader
- Offer a suggestion to a subordinate
- Offer a suggestion to a superior
- Offer a suggestion to a supplier or retailer
- Offer a suggestion
- Reply negatively to a suggestion
- Reply positively to a suggestion
- Suggest a change in a contract or agreement
- Suggest an alternative plan or schedule for payments
- Thank someone for advice or a suggestion
- Turn down a customer's or employee's suggestion
Sympathy Letters
- Announce bad news to employees
- Announce the death of a family member, or write the obituary
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the death of an employee or an employee's relative
- Encourage an employee after a disappointment or a company setback
- Express regret on the defeat of legislation or the loss of an election
- Inform employees of another's illness
- Offer sympathy for a marriage separation or divorce
- Offer sympathy for loss or damage caused by a theft, vandalism, or natural disaster
- Offer sympathy for the death of a business associate's family member
- Offer sympathy for the death of a business associate
- Offer sympathy for the death of a child
- Offer sympathy for the death of a friend or relative
- Offer sympathy for the death of a person who has been ill
- Offer sympathy for the loss of a job
- Offer sympathy for the loss or death of a pet
- Offer sympathy in a case of serious or terminal illness
- Send a gift with a sympathy letter
- Thank someone for expressions of sympathy
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to a teacher suffering from illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
Thank You Letters
- Accept a formal invitation to a social event
- Accept a job offer
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept an honor
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept and express appreciation for a suggestion
- Acknowledge an order or subscription
- Acknowledge payment of an overdue balance
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Acknowledge the receipt of a suggestion from an employee
- Acknowledge the return of an item for exchange, refund, or credit
- Announce an employee's retirement
- Announce your own retirement
- Compliment or praise a product or service supplier
- Compliment or praise a program chairperson or planner
- Compliment or praise a salesperson or a sales staff
- Compliment or praise a speaker
- Compliment or praise an employee's family for their contribution to the employee's success
- Compliment or praise the media, an author, or an editor
- Congratulate an employee on the anniversary of his or her service
- Congratulate someone on a speech or presentation
- Congratulate someone on his or her retirement
- Encourage/motivate your reader to increase sales
- Express appreciation to an employee
- Express appreciation to long-term customers and those who pay their bills promptly
- Follow up after a sale to thank the customer and offer service
- Give personal compliments or praise
- Praise government officials or employees
- Relieve someone from delegated responsibilities because someone else will assume them
- Reply positively to a suggestion
- Respond positively to negative feedback
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for a payment
- Thank a customer for purchasing a product or service
- Thank a customer or client
- Thank a doctor or health care facility
- Thank a religious leader
- Thank a retiree for his or her service
- Thank someone for a compliment or praise
- Thank someone for a favor
- Thank someone for a gift
- Thank someone for a job well done
- Thank someone for a philanthropic contribution
- Thank someone for a pleasant occasion
- Thank someone for a referral or recommendation
- Thank someone for a reply or response
- Thank someone for a speech or presentation
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Thank someone for an appointment, interview, or meeting
- Thank someone for an award, bonus, or raise
- Thank someone for an inquiry
- Thank someone for expressions of sympathy
- Thank someone for goods or materials received
- Thank someone for help or support
- Thank someone for helping in your absence
- Thank someone for hospitality
- Thank someone for information
- Thank someone for media exposure
- Thank someone for visiting a place or attending an event
- Thank someone for volunteer work
- Thank someone for writing a reference or recommendation for you
- Write a farewell letter to a person who is retiring
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to management, co-workers or clients
Transmittal Letters
- Transmit a bid, proposal, or quotation
- Transmit a contract
- Transmit a document for review, correction, or other action
- Transmit a fax
- Transmit a manuscript to be considered for publication
- Transmit a payment
- Transmit a progress report, an analytical study, a formal report, or a manuscript for use within an organization
- Transmit a shipment of merchandise that a customer has purchased
- Transmit an advertising copy to a magazine or other media
- Transmit equipment or supplies that a company employee has requested
- Transmit informational or sales literature
Welcome Letters
- Announce a new business, store, or branch office
- Announce a new partner
- Announce or introduce a new salesperson
- Welcome a new account or an account reactivation
- Welcome a new business to town
- Welcome a new customer or client
- Welcome a new employee
- Welcome a new resident to the neighborhood
- Welcome a new shareholder
- Welcome a new student to school, class, or a training seminar
- Welcome a potential customer or client to the area
- Welcome a son-in-law or daughter-in-law into the family
- Welcome someone into a group, association, religion, or club
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