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Thank someone for a job well done

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Copyright © 1996-2002 WriteExpress Corporation. All Rights Reserved. Use of this material is subject to the WriteExpress Shareware License Agreement.

Tips:
This is one of the most important memos or letters you will write because it builds good will, respect, and cooperation. People need to be congratulated on their accomplishments, and appreciated for doing a good job. Extending congratulations and expressing appreciation will pay high dividends over the long term. Never underestimate the power of a sincere compliment.

1. Extend sincere congratulations or thanks for the job well done.

Sentences:
Please convey our thanks to Ms. Doe, the insurance adjuster who helped us when our house flooded in May.

I want to thank you for helping us complete our newsletter. You made all the difference in the world.

Thank you for gathering all the data I needed for last Friday's presentation. I couldn't have done it without your help.

Congratulations on doing a superb job of organizing our 4th of July celebration.

You can be justly proud of the food drive that you organized last week for needy families in our community.

Thank you for the kindness you have shown my mother while she has been convalescing in the Springfield Home for Seniors.

My sincere thanks to all of you for making such a great effort to continue serving our customers during the strike.

I want to thank you for making our so office festive for the Christmas party.

Thanks for your excellent proposal on the bridge project.

Phrases:
accept my sincere compliments on
all your hard work paid off
appreciate your diligence in
appreciate your careful research
can be proud of your
certainly deserve the credit for
congratulations on
did a fine job
did an excellent job of
doing such a superb job of
for the extra time you put in
for your outstanding service to
for the excellent
for going the extra mile
for making everything so
on your accomplishments
really extended yourself
sincere thanks to all who
thank you for
was an extraordinary accomplishment
would like to convey my thanks to
would like to extend my congratulations
your loyalty and devotion

2. Explain why the person's performance deserves commendation.

Sentences:
She was prompt, considerate, and thorough, and she made sure that we received the repair money immediately. We couldn't have asked for better service.

I have enclosed a copy of the final product so you can see how well it turned out. We've already received several compliments on the layout.

Because of your efforts, hundreds of families who might otherwise go hungry will have food this winter.

I especially appreciated your organizing the information according to the items on the agenda. Your efforts made my part easier.

I know how much goes into these events, beginning with the parade and ending with the late evening fireworks. Everything seemed to go without a hitch.

She has needed constant care, and you have been there to meet her needs in sensitive and considerate ways.

I know that many of you literally went the extra mile to deliver goods that otherwise would have spoiled on our docks.

The beautiful flowers and other decorations were a delightful surprise. And thank you for the clean-up on Saturday morning.

Not only did you prepare it in record time, but you provided an impressively thorough plan.

Phrases:
already received several compliments on
are the envy of all the
as a result of your efforts
beat them to the punch
best I have seen
compliments have poured in
could not have been better
couldn't have asked for better
everything went smoothly
exceeded all expectations
gave an immeasurable boost to
helped a worthy cause
in your usual considerate way
is a superb illustration of
just what we needed
know how much goes into
meticulous attention to detail
not only did you
performance was second to none
ran without a hitch
spectacular results of your
thanks to you
truly went beyond the call of duty
turned out so well
was most impressed by
was a first-class affair
went the extra mile in
which otherwise would have
will all reap great benefits from

3. End with a reinforcing, positive comment.

Sentences:
This is one case in which the advertising is as important as the performance.

Thanks again for helping us at this critical time.

Each year the event becomes more impressive. Thanks from all of us.

I am sure there are hundreds of people who would like to join me in saying "thank you" for a terrific job.

We are fortunate to have you with us.

Thanks for your support and dedication.

Thanks again for continuing your excellent service.

Thanks for your contribution to this important project.

Phrases:
am completely satisfied with
are very valuable to us
are an asset to our
couldn't have helped more
delighted with the manner in which you
feel fortunate to have you on our team
for the part you played in
for the service you rendered
for helping us with
happy about the excellent job
having the work done so well
hope you will consider
is a pleasure to work with you
is great having you on our team
just what we needed
look forward to
merit the highest commendation
please pass along our special thanks
quality of your work reflects
should be proud of your contribution
thanks again for
thanks from all of us
to your next venture
to contracting your services again
would like to join me in saying "thank you"
your major contribution to
your important contribution to

Sample Letter #1:
I want to commend you for your efforts on the Doe project. The president noticed and appreciated your attention to detail and relentless determination to release a quality product on time. We are proud to have you as part of our team and look forward to your future contributions.

Sample Letter #2:
I am very pleased with the aluminum luggage carrier you made for my motorcycle. I had only a vague notion of what I needed, but you translated it into a very useful and durable product.

We will certainly send any future projects requiring custom fabrication to your shop.

Sample Letter #3:
Please convey our thanks to Ms. Doe, the clerk who helped my mother when she visited your fabric store. My mother is elderly and has difficulty hearing. Ms. Doe was courteous and helpful to her in choosing material for a new dress. If everyone could be as pleasant and helpful, our world would be much happier.

Sample Letter #4:
My special thanks to you and your team for the wonderful job you did on the Doe Project. The customer was delighted with the presentation and especially appreciated your suggested modifications. The extra time and effort you put in were certainly worthwhile. It is a joy for me to work with such dedicated and talented colleagues.




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