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Write thank-you letters with personal sentences and phrases

How to write effective thank-you letters: 8 tips

1. Write clearly and concisely; this is no time to be longwinded or flowery.

2. Be sincere--most people can sense when you aren't being honest.

3. Stick to the point.

4. Write the thank-you letter as soon as possible after the event (for a job interview, this should be within 24 hours of the interview). However, do not thank the person beforehand (for example, "Thanking you in advance for your help in this matter"). To do so is presumptuous and suggests you are unwilling to write a follow-up letter.

5. Use quality paper. Handwrite personal letters, and use customized letterhead for business correspondence. E-mail may also be appropriate in less formal situations, especially if the addressee expresses a preference for it or if time constraints require it.

6. Proofread the letter before sending it: grammatical errors and typos are sloppy and unprofessional.

7. Be specific and include details from the event. Make your letter stand out (don't send a generic letter that could be to or from anyone).

8. Address your letter to a specific person, if possible, not just the company or organization in general.

Managers Say Thank-You Letters are Essential:

  • 70% said e-mailing thank-you notes was appropriate, especially to acknowledge a small gift or gesture (Recent survey by the Emily Post Institute).

  • Thank-you notes are mandatory and expected in some situations. A recent survey by CareerBuilder.com found that:

    • Nearly 15 percent of hiring managers would reject a job candidate who neglected to send a thank-you letter after the interview
    • 32 percent said they would still consider the thankless prospect but that their opinion of him or her would diminish
    • Nearly a quarter (23 percent) of managers prefer handwritten thank-yous
    • 21 percent seek a typed hard copy
    • 19 percent want e-mailed thank-yous followed up with a snail-mailed letter

Need the right words for your thank-you letter?
Letter-writing: Business, Sales and Personal Letters

Say it nicely with appropriate thank-you letters. Write with:

  • 100+ thank-you letters that writers agree work the best
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Thank-You Letter Topics

Get a variety of thank-you letters for each of these topics:

Business/Work

Miscellaneous

Service

Social Events

Sympathy

Related Thank-You Letter Topics:

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  eBook Business Letters Letter-writing: 4,001 Business, Sales & Personal Letters
  Thank-You
Letters eBook
Easy Letters 4,001 Business, Sales
& Personal Letters

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Number of letters 100+ 2,200+ 4,001+
Number of thank-you letters 103 305 310
Number of topics (situations) 23 500+ 1206
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