Home > Letters and Writing > All Categories > All Topics > Thank-You Letters
Get sample
thank-you letters

ZDNet Five-Star Award
Easy Letters
Buy Now

Write letters with the words writers agree work the best.

Download the software. Only $19.99.
Easy Letters
includes letters for:
Acceptances
Acknowledgments
Advice
Announcements
Apology
Applications
Appointments
Appreciation
Approvals
Authorizations
Cancellations
Claims
Collections
Complaints
Compliments
Condolences
Confirmations
Congratulations
Cover Letters
Credit
Delegation
Directives
Disagreements
Discipline
Dismissals
Encouragement
Endorsements
Errors
Farewells
Follow Up
Fundraising
Get Well
Gifts
Goodwill
Government
Holidays
Inform/Notify
Inquiries
Introductions
Invitations
Job Offers
Love
Orders
Persuasion
Recommendations
References
Referrals
Refusals
Reprimands
Requests
Reservations
Resignations
Responses
Sales
Social Events
Suggestions
Sympathy
Terminations
Thank You
Transmittals
Welcome

Broad Categories:
Employment
Goodbye
All Categories
All Topics

Write thank-you letters with personal sentences and phrases

Thank-You Letters

“The difference between the right word and the almost right word is the difference between lightning and a lightning bug.”

Mark Twain


Eight tips on how to write an effective thank-you letter.

  1. Write the thank-you letter as soon as possible after the event (for a job interview, this should be within 24 hours of the interview). However, do not thank the person beforehand (for example, "Thanking you in advance for your help in this matter"). To do so is presumptuous and suggests you are unwilling to write a follow-up letter.

  2. Write clearly and concisely; this is no time to be longwinded or flowery.

  3. Handwrite personal letters and use customized letterhead for business correspondence. Use quality paper. E-mail may also be appropriate in less formal situations, especially if the addressee expresses a preference for it or if time constraints require it.

  4. Address your letter to a specific person, if possible, not just the company or organization in general.

  5. Stick to the point.

  6. Be sincere--most people can sense when you aren't being honest.

  7. Be specific and include details from the event. Make your letter stand out (don't send a generic letter that could be to or from anyone).

  8. Proofread the letter before sending it: grammatical errors and typos are sloppy and unprofessional.


Just how important are thank-you letters?

In a survey by the Emily Post Institute, 70% said e-mailing thank-you notes was appropriate, especially to acknowledge a small gift or gesture.

Thank-you notes are mandatory and expected in some situations. A recent survey by CareerBuilder.com found that:

  • Nearly 15 percent of hiring managers would reject a job candidate who neglected to send a thank-you letter after the interview

  • 32 percent said they would still consider the thankless prospect but that their opinion of him or her would diminish

  • Nearly a quarter (23 percent) of managers prefer handwritten thank-you letters, 21 percent seek a typed hard copy, and 19 percent want an e-mailed thank-you letter followed up with a snail-mailed letter

According to Business Letters for Busy People, “in a study of 800 letters written by the top chief executive officers in the US, all 800 letters were found to be short, clear and personal.

By the time these people became CEOs, they had learned never to send out a letter that didn't reflect those three basic principles of good writing.”


When writing a thank-you letter, first impressions count!

by Margaret Pettis, English Teacher

Have you ever written a thank-you letter to an employer or friend that was so poorly received you wished you had never sent it? Did your inappropriate or confusing phrasing result in your having to “put out the fire” and spend more time on the “quick” communication?

You are not alone!

Writing the perfect thank-you letter is a difficult process.
It is an area in which many of us falter. A poorly written thank-you letter can negate a chance for an interview or harm a relationship with a dear friend or employer.

The power of an effectively crafted thank-you letter is immense.
It requires a formal, exacting style. It demands sensitivity to tone and word choice. It must engage an uncompromising eye for grammatical and spelling errors. It is not the same thought process as speaking.

Often it is as simple as attending to the first and last lines of the letter.
We at WriteExpress understand the vital bridge between making it to an employer’s “short list” and landing in the slush pile with other poorly-constructed letters. Often it is as simple as attending to the first and last lines of the letter, which a busy employer is prone to scan to form a first impression.

Our job is to fit the thoughts and concerns of the writer to the task at hand.
We have studied reams of poorly written communiqués in the business world and resolved this critical aspect of smooth, intelligent, and appropriate connection between two parties. Now you can find just the right strategy, just the right way to phrase what you are longing to say but have lacked “the right words!”

First impressions are lasting.
Set yourself above the rest with a letter that shines in clarity, cordiality, and message. Let WriteExpress work for you. We know you’ll be satisfied!



With WriteExpress, finding the right words to writethank-you letters is easy!

  1. Choose from a variety of prewritten thank-you letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor.

  2. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective thank-you letter.

  3. Print your thank-you letter and send it!


For each topic you get several thank-you letters already written for you:


You also get letters for these related topics:


Which thank-you letter software is best for you?
Our Guarantee

Own the #1 choice for ready-to-use letters.

  • Professional writing that works
  • Quality letters written by experts
  • Years of research working for you
  • Trusted by more than 100,000 satisfied customers
PDF Business Letters Letter-writing: 4,001 Business, Sales & Personal Letters
Thank-You
Letters (PDF)
Easy Letters 4,001 Business, Sales
& Personal Letters
Good
Better
Best
Number of letters 103 2,200+ 4,001+
Number of thank-you letters 103 305 310
Number of topics (situations) 23 500+ 1206
Learn from must-know tips and writing steps
Find inspiration with handpicked sentences
Springboard creativity with helpful phrases
BONUS! Create benefit statements with 450 power action verbs
BONUS! Capture attention with 165 power words and phrases    
FREE! Find rhymes fast with our rhyming dictionary—a $19.99 Value!    
FREE! Find words by their sounds with our phonetic dictionary (Windows only)    
NEW! Raise money with 100 new fundraising letters    
NEW! Express your feelings with 687 new love letters    
Increase sales with 900 new sales letters    
No-risk, 30-day satisfaction guarantee
  Learn more Learn more Learn more
Downloading? It's easy...and you can call us for help!
Plus, you can redownload anytime...free!
$7.99
Windows & Macintosh
$19.99
Windows
$34.99
Windows
  Macintosh
Macintosh
  $24.99
Windows &
Macintosh CD
$39.99
Windows &
Macintosh CD

So why should you stock up on thank-you letters?

They are a nice thought following any occasion and can be used to:

  • Demonstrate/reiterate your interest in a project, product, position, etc.
  • Thank someone for their assistance or contribution.
  • Make or reinforce a good impression.
  • Form or strengthen positive business and personal relationships.
  • ...and many more

New Thank-You Letter Articles:


Sponsored Ads by Google

Click to verify BBB accreditation and to see a BBB report. ecommerce provided by Yahoo! Small Business Yahoo Shopping Top Service Award McAfee Secure sites help keep you safe from identity theft, credit card fraud, spyware, spam, viruses and online scams

Shop With Confidence
Shopping Services
We are Here to Help

Home | About Us | Affiliates | Awards | Contact Us | Español | FAQ | Jobs | Products | Sample Business Letters | Site Map | Support


© 1996-2009 WriteExpress Corporation. All rights reserved.
WriteExpress® and Unblocking Writers' Block® are registered trademarks of WriteExpress Corporation.