Tutorial for “Inform Employees of Another's Illness”

Tips

This is a considerate gesture to let other employees know the status of a co-worker who is absent from work. Care should be taken to not disclose information that the ill employee would want to keep private. It can also be an appeal for needed cooperation or effort during this time.

Steps

1. Simply inform the employees of their co-worker's illness.

Sentences

  • In case you were not aware, Jane Doe has been hospitalized with an acute case of pneumonia.
  • I am sorry to report that John Doe has been hospitalized.
  • I guess our picnic last Saturday was too much for John. He suffered a sprained back when he slid into home plate, and the doctor has prescribed bed rest for several days.
  • I thought you should know that John suffered a mild heart attack over the weekend.
  • Jane Doe was admitted to the Springfield hospital for observation after experiencing chest pains during our meeting this morning.

Phrases

  • after collapsing at work
  • as you may already be aware
  • had emergency surgery
  • has been placed on strict bed rest
  • has been hospitalized with
  • has been taken ill
  • has been seriously injured in
  • has been admitted to
  • illness has recurred
  • in case you were not aware
  • is in the hospital
  • complications with her pregnancy
  • sorry to report that
  • sorry to announce that
  • sorry to inform you that
  • suffering from
  • thought you ought to know that
  • was injured in
  • was taken to the hospital
  • with an acute case of

2. Add appropriate details without disclosing information that the ill person would want to keep private.

Sentences

  • It appears that she will be away from the office for at least four weeks. She is pleased to receive visitors, but long visits are inappropriate at this time.
  • We anticipate that he will be in the hospital for two weeks and will spend a month recuperating at home. A get-well card is circulating in case you would like to write him a personalized greeting.
  • Back injuries require serious attention, so we hope John will take care of himself and return to us soon with his usual energy.
    I think it would lift his spirits to receive notes and cards.
  • He is in the Springfield Central Hospital, and I think he would appreciate cards and notes from his friends. I don't think he is ready for personal visits yet.
  • Initial tests are encouraging, and doctors suggest that she will be able to return to work in a day or two.

Phrases

  • anticipate that
  • asked that you do not send flowers
  • finds long visits very tiring
  • get-well card is circulating
  • have every hope of full recovery
  • illness will be a long one
  • initial tests are encouraging
  • is recovering from surgery
  • it appears that
  • let you know when
  • lift her spirits
  • likely to be out for some months
  • likely to be protracted
  • look forward to her return
  • not ready for personal visits
  • please keep your visits short
  • pleased to receive visitors
  • recuperate at home
  • when she can receive visitors
  • will be away from the office for
  • will know more in a few days' time
  • will be unable to work for
  • will be in the hospital for
  • would enjoy seeing visitors
  • would appreciate notes and cards

3. Ask for support to cover for the person until he or she returns.

Sentences

  • We will miss her energy, but if we all pitch in and share a part of her load, we can manage until she gets back.
  • In the meantime we will have some temporary help, but we will still have to pull together to make our deadlines.
  • Until he returns, I trust that you can share some of his duties. John would be very appreciative.
  • I realize that we need his help on the new project, but we will have to do our best without him for a period of time. We will have to consider some readjustments next week.
  • I would appreciate it if her assistants could monitor her major accounts until she returns.

Phrases

  • all pitch in to help
  • consult with his assistant
  • do what he can from his bed
  • do our best without her
  • has suggested that we replace her
  • has invited you to call her with questions
  • manage until he gets back
  • miss her substantial contribution
  • need her help on
  • projects will be distributed among
  • take your questions
  • take over some of his duties
  • to make our deadlines
  • will be filling in for her
  • will have some temporary help
  • will have to pull together
  • will have to hire a replacement
  • make some adjustments
  • monitor her major accounts
  • start searching for a replacement

Related Articles

Related Resources

Try our Letter-Template Software Risk Free for 30-Days When You Buy at WriteExpress.com
If You’re Not Satisfied Return it for a Full Refund

Good

  • Easy Letters

$19.99
Download

Better

  • 3,001 Business & Sales Letters

$29.99
Download

Best

  • 4,001 Business, Sales & Personal Letters

$34.99
Download

1 $19.99 value free with purchase of our software for Windows (not Macintosh)

2 Free with purchase of our software for Windows (not Macintosh)

Sponsored Links