Tutorial for “Extend an Invitation to Join an Organization”

Tips

Make your invitation direct and wholehearted, but avoid excessive flattery.

Steps

1. Extend the invitation, indicating how the reader qualifies for membership.

Sentences

  • Because of the interest you have shown in maintaining our natural resources, we extend to you a warm invitation to join the Friends of Western Wilderness.
  • We congratulate you on your sterling academic performance and extend to you an invitation to join the Doe Honor Society.
  • The Reality Society is always interested in associating with young professionals like you who have shown outstanding sales and leadership performance. We therefore extend a cordial invitation to you to join our society.
  • Congratulations on breaking the $50,000 sales barrier! You now qualify for membership in the Silver Chalice Club.
  • We extend an invitation to you and your high school students to become members of our drug-free coalition.
  • As one of our preferred customers, you are invited to become a member of our Christmas club.

Phrases

  • a warm invitation to you to
  • a cordial invitation to you to
  • after our conversation of
  • am writing on behalf of
  • appreciate the importance of
  • are interested in joining us
  • are invited to
  • as a new resident of
  • become a member of
  • congratulate you on
  • extend to you our
  • have shown outstanding
  • have been nominated for
  • in associating with
  • invite you to
  • is always interested in
  • nominated you to
  • offers many service opportunities
  • qualify for membership in
  • the interest you have shown
  • to the first meeting of
  • to invite you to
  • to become part of
  • to join the
  • was delighted to learn
  • your efforts on behalf of
  • your selfless work with

2. Explain the purpose of the organization and how the reader's qualifications are consistent with that purpose.

Sentences

  • The coalition was formed at the last PTA meeting to help students avoid illegal drugs and to stop drug trafficking at our school.
  • As a member of the club, you will save an extra 5% on all purchases this year.
  • We meet monthly to share ideas and receive instruction from national leaders in the field.
  • The Society provides recognition for superior performance and assists scholars in obtaining research and travel funds.

Phrases

  • a common interest in
  • are organizing a
  • areas of common interest
  • as a member you will
  • enjoy social get-togethers
  • focus our efforts on
  • has a tradition of
  • have joined forces to
  • improve the quality of life in
  • in order to help
  • involved in charitable work
  • make a difference in
  • meet monthly to share
  • organization is dedicated to
  • prestigious organization is involved in
  • primary focus is on
  • provides recognition for
  • raises money for
  • receive instruction from
  • share a commitment to
  • the preservation of
  • throughout the area
  • very successful in the past
  • was established in

3. Explain, if desired, relevant expectations of members: fees, participation, time commitments.

Sentences

  • There are no membership fees.
  • Participation does not entail any costs.
  • Members contribute $5.00 per month to cover postal expenses.
  • With the annual membership dues of $50.00 comes a year's subscription to our newsletter.
  • We hold meetings monthly to coordinate activities with the local authorities.
  • To accommodate members' busy schedules, we hold our meetings during the lunch hour.

Phrases

  • annual membership dues of
  • are aware that time can be our scarcest commodity
  • are funded by the membership dues of
  • ask for a donation of
  • ask members to contribute
  • chief commitment is time
  • costs are minimal
  • each serve on a committee
  • expect members to attend at least
  • hold meetings monthly
  • in addition to committee meetings every
  • includes a subscription to
  • keep our meetings brief
  • know that our members are busy
  • meets weekly to review
  • membership dues are very reasonable, only
  • no membership fees
  • request that our members
  • socialize after meetings
  • take turns hosting the
  • to cover expenses

4. Express anticipation of the reader's acceptance and your desire for future association.

Sentences

  • We hope you will be able to join us in this worthy cause.
  • We look forward to your reply.
  • We hope to have a long association with you.
  • We hope you will join us. Together we can make a difference.
  • We look forward to sharing your future successes, too.
  • You have much to contribute to the cause. We hope you will be part of the Society.

Phrases

  • are willing to participate
  • at our next meeting
  • at your earliest convenience
  • convey your acceptance to
  • eager to welcome you into
  • give serious thought to
  • have much to contribute to
  • hope to hear from you
  • hope that you
  • hope for a long association with
  • if you have any questions
  • if you could join us
  • look forward to your acceptance
  • make formal application
  • meeting you personally
  • please let me know if
  • please come share your ideas
  • why not attend our next meeting
  • will be part of the
  • will attend our first meeting
  • will join us
  • will be able to
  • would be pleased to
  • would be part of the group
  • would be great if

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