Accept a Formal Invitation to a Social Event | Letter-Writing Guide


Always answer a formal invitation promptly with a very brief (one or two sentences) written response which pays careful attention to detail. Keep in mind that the format of the acceptance should mirror that of the invitation. For example, if the invitation is centered on the page, the acceptance should be also. Begin the acceptance by using the third person, unless you are using personal stationery that contains your full name in the letterhead. Then you may begin by using the first person "I."


1. Announce that you accept the invitation and acknowledge the host's kindness in inviting you. Then restate the occasion as well as the date, the time, and the location of the event exactly as they appear on the invitation.

  • Mr. John Doe gratefully accepts your kind invitation to dinner at the Springfield Hotel Dining room on Wednesday, September nineteenth at six-thirty p.m.
  • Mr. and Mrs. John Doe
    are pleased to accept your kind invitation
    to a reception in honor of your daughter, Ashley,
    on Tuesday evening, the thirteenth of October
    at six-thirty o'clock
    at the Springfield Country Club.
  • John and Jane Doe
    are pleased to accept your gracious invitation
    for Friday, November second
    at half past six o'clock.
  • Mr. and Mrs. John Doe
    are pleased to accept your invitation
    to the marriage of your son, Eric, to Ashley Johnson,
    daughter of Robert and Suzanne Johnson,
    on Saturday, the twentieth of May
    at nine o'clock in the morning at the Johnson' home,
    located at 648 Maple Lane, Springfield, Kansas.
  • John Doe accepts with pleasure your kind invitation to celebrate the inauguration of Springfield's new mayor on Saturday, April twentieth, at three o'clock in the afternoon.
  • accepts with pleasure
  • appreciate the invitation to
  • are honored to accept
  • are pleased to accept
  • are delighted to accept
  • gratefully accepts
  • in honor of
  • join you at
  • join you in celebrating
  • to dinner at
  • to celebrate the
  • to the marriage of
  • to a reception
  • your cordial invitation to
  • your kind invitation to
  • your invitation to
  • your considerate invitation to
  • your gracious invitation to

2. If necessary, send any regrets at the close of your acceptance.

  • However, we regret
    that we must leave the party
    at eight o'clock.
  • We regret that due to a prior engagement,
    we will not be able to attend the reception
    immediately following the wedding.
  • I regret, though, that Mrs. Doe will not be in attendance.
  • I look forward to attending, but am I sorry that I will not be able to remain for the entire engagement.
  • Although both Mr. Doe and I will attend the wedding, we regret that Mr. Doe will not be free to attend the reception.
  • are unable to
  • are disappointed that
  • are very sorry
  • because of previous commitments
  • because of other commitments
  • due to a prior engagement
  • immediately following the
  • must leave early
  • out of town on
  • prior commitments make it impossible
  • regret that we
  • sincerely regret that
  • to remain for
  • to attend the
  • we will be unable to
  • will not be able to
  • will not be free to
  • will have to leave
  • will be late for

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