Accept an Invitation to a Business Appointment — Letter-Writing Tutorial


Your written acceptance should be brief and it should maintain an enthusiastic tone while repeating the important details of the invitation.


1. Express thanks for the invitation.


  • I will happily join you for breakfast at the Springfield Country Club to discuss the itinerary for our meeting on Tuesday.
  • I am delighted that you would like to meet with me to discuss the use of office space.
  • I will be more than happy to see you when I reach Springfield.
  • I will be glad to go over the details with you about our contract with the semiconductor firm in Springfield.
  • Thank you for returning my call and setting an appointment with me through my secretary. I am sorry I was out of the office when you called.
  • I want to thank you for making an appointment to interview me on the difficulties of being a single working mother.
  • I want to express my most sincere gratitude for taking this problem seriously and inviting me to discuss it with you at your home tomorrow evening.


  • a good chance to go over
  • am looking forward to
  • am happy to accept
  • appreciate an opportunity to
  • be more than happy to
  • discuss the itinerary for
  • for the invitation to
  • go over the details with you
  • inviting me to discuss
  • thank you for
  • to discuss the
  • to join you for
  • to meet with you
  • want to express my appreciation
  • want to thank you for
  • was delighted to receive
  • was very pleased to receive
  • will be very happy to
  • will be delighted to
  • will be glad to
  • would very much like to
  • your invitation to

2. Restate the details about the meeting such as the date, time, and location.


  • John Doe and I plan to attend the meeting you have planned for January 9, at 9:30 a.m.
  • What a coincidence! I have another meeting in Springfield during the first week of October, so that would be a great time for you to show me the new developments at the Springfield site.
  • November 20, at 10:30 a.m. is ideal for us.
  • I would appreciate a call two weeks prior to your visit so that we can compare schedules and select a mutually acceptable time for our meeting.
  • I plan to attend the meeting on February 2 at 9:00 a.m. sharp.
  • You can count on my presence in the board meeting room at 10 o'clock sharp.


  • a mutually acceptable time
  • at the conference center
  • at the same time as
  • at the site
  • can count on my being there
  • definitely plan to
  • during the first week of
  • expect to learn a great deal about
  • have cleared my calendar for
  • in your office
  • look forward to
  • plan to attend the
  • prepare a short presentation on
  • so that we can compare schedules
  • the meeting you have planned for
  • will call you before
  • will cancel all other appointments
  • will be prepared to
  • will plan to
  • would be a good time for you to
  • would be ideal for us

3. State that you look forward to the meeting.


  • I look forward to meeting with you again.
  • I must say that I am looking forward to meeting you and your colleagues.
  • It will be a new experience for me and I look forward to it.
  • I have many exciting things to show you about our company. We have come a long way in the last five years.
  • I am eager to learn about the new surgical techniques.
  • I am quite interested in family history and will be happy to show you how to develop your own charts.
  • I look forward to our meeting.
  • I am anxious to travel to Springfield and see the new developments there.


  • a valuable experience for me
  • am very interested in
  • am eager to
  • am looking forward to
  • an opportunity to
  • appreciate the help you and your staff
  • as we discussed
  • come a long way since
  • have many exciting things to show you
  • look forward to
  • see the new developments
  • this exciting opportunity
  • to meeting you and your colleagues
  • to show you how we
  • to meeting with you again
  • to learn about the new
  • to learning more about
  • travel to Springfield
  • will be happy to
  • will be mutually beneficial

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