This letter informs employees or members of an organization how to respond when bad weather or emergency situations affect their schedules or activities.
1. Explain how to get information when needed.
- As winter approaches, it is important that everyone be aware that severe weather conditions and possible office closings caused by bad weather will be announced on radio station ABCD, 1170 AM every thirty minutes from 1:00 a.m. to 10:00 a.m., or as needed.
- To keep phone lines open during an emergency situation, tune your radio to station ABCD, 1170 AM.
- Since severe weather or other emergency situations may cause telephone and electrical outages, keep a battery-operated radio tuned to station ABCD, 1170 AM. This station will keep you informed every half hour of road conditions and business closures.
- In most bad weather or emergency situations, your immediate supervisor will notify you by telephone if you are not to report for work. If you receive no call, and are still concerned, listen to radio ABCD, 1170 AM for information every half hour.
- The safety of our employees is of paramount concern to us. Please listen to radio station ABCD for weather updates.
- as winter approaches
- as the hurricane season approaches
- avoid using phones during an emergency
- don't want you traveling
- during emergency conditions
- give updates every half hour
- have agreed to report on these conditions
- how conditions are affecting our work
- if you should not report for work
- immediate supervisor will try to notify you
- important that everyone be aware that
- in order to keep phone lines open
- keep radio tuned to
- keep a battery-operated radio
- listen to radio station ABCD
- notify you by telephone
- on the hour and half-hour
- other emergency situations
- possible offices closings
- safety of our employees is paramount
- severe weather conditions are announced on
- station will keep you informed
- telephone and electrical outages
- too hazardous for travel
- will notify radio station
2. Explain how the policy works.
- If bad weather forces us to delay opening for a few hours, or to close for the day, we will notify radio station ABCD by 6:00 a.m. Of course, employees will not be penalized for time lost during official closings.
- Doe will consider official company closings as paid holidays.
- We will close the office if conditions are deemed too hazardous for travel; however, if the office is not closed, employees are expected to make every effort to be at work. Time missed when the office is officially open is considered an employee's personal time off.
- In the event that severe weather or natural disaster requires us to delay opening or causes us to close for the day, time lost will not affect an employee's sick days or vacation days; however, as soon as we reopen, we expect employees to be on the job.
- absences from work
- announces its office closings by
- as long as the company is open
- considered as personal leave
- due to a civil emergency
- employee's personal time off
- employees will not be penalized
- expect employees to be on the job
- expected to be at work
- if conditions are too hazardous for
- if the office is officially open
- if bad weather forces us to
- make every effort to be here
- make every effort to get to work
- over the radio
- time lost through an official closing
- to close for the day
- to delay opening for a few hours
- unable to make it to work
- will close the office
- will notify radio station