Announce a Company Savings Plan — Letter-Writing Tutorial


Everyone is interested in the benefits package. This letter is a way of conveying useful information as well as building morale, confidence, and loyalty.


1. Introduce the savings plan.


  • The new company savings plan announced in our quarterly meeting will go into effect on July 1.
  • We are pleased to announce that effective January 1, the company will participate in a savings plan available to all full-time employees.
  • You will be pleased to learn that we are adding a savings plan to our employees' benefits package.
  • The company savings plan that we have all been waiting for will go into effect January 1.
  • After extended discussion with the board of directors, we are pleased to announce that a cooperative savings plan will be added to our standard benefits package, effective January 1.


  • a savings plan for all
  • a new company savings plan
  • a cooperative savings plan
  • a real boost to our benefits program
  • after extensive discussion, we are
  • are pleased to announce that
  • are adding a savings plan
  • as announced in our
  • as of January 1
  • effective January 1
  • has been added to our benefits package
  • has been given the go-ahead
  • in line with the company policy
  • the board of directors has approved
  • the company savings plan
  • we will be going ahead with
  • will offer a savings plan to all full-time employees
  • will go into effect on
  • will participate in
  • will be pleased to learn

2. Briefly explain the major benefits of the program.


  • Your savings deposit can be conveniently withheld from each check and deposited in the account of your choice. Best of all, the company will match your savings up to 3%.
  • The plan lets you save regularly with convenient payroll deductions of up to 17% of your salary. Best of all, the company will match your contribution, up to 3% of your salary.
  • You may save up to 17% of your gross income with regular payroll deductions, and the company will add 3% as long as your contribution is at least that much.
  • The company will match the amount you save up to 4%. Your own contribution can be as high as 15% of your gross income.
  • This is a wonderful way to plan for retirement! Let compounding interest work for you! Payroll savings, plus company contributions of up to 5% each month, can make a big difference in your retirement earnings.
  • The plan allows you to have a percentage of your income deducted from your paycheck and placed in a savings plan of your choice, either taxed or tax-sheltered.


  • account of your choice
  • amount determined as a percentage of
  • annuity plan available
  • benefits of compound interest
  • can be withheld from
  • can choose between
  • choice of several plans
  • convenient payroll deduction
  • designed as a retirement plan
  • easiest way to save
  • match your savings up to
  • may set aside up to
  • relatively painless way to save
  • restrictions on withdrawal
  • tax-sheltered investment
  • way to plan for retirement
  • will match your contribution
  • will grow substantially over the years
  • will match the amount you save up to

3. Explain how participants can get more information.


  • For more information and enrollment forms, call the benefits office at 555-5555, or pick up a brochure at the personnel desk.
  • Brochures explaining the plan are available from your division supervisor. If you have any further questions, call or visit the benefits office in building A-2.
  • The enclosed "Revised Benefits Plan" booklet explains your options with various interest rates. Please read the booklet before you sign the enrollment forms.
  • John Doe will hold meetings in the auditorium at 9:00 a.m. Thursday and 3:00 p.m. Friday to explain the program and answer your questions.
  • If you are interested in this program, your supervisor can give you additional information and enrollment forms.


  • attend one of the meetings scheduled for
  • brochures are available from
  • contact the benefits office
  • enrollment forms are available from
  • enrollment forms are enclosed
  • for more information call
  • if you have further questions
  • if you are interested in this program
  • need to enroll for a specific plan
  • personnel have all the details
  • pick up a brochure at
  • plan will take effect on
  • please meet in the conference room at
  • please be aware that
  • read the enclosed booklet
  • speak to your supervisor
  • the enclosed brochure explains the details
  • there are several plans to choose from
  • will be holding meetings to explain
  • will explain the program

4. Explain what employees must do to participate.


  • If you want to join the plan, you must sign up in the personnel office by September 30.
  • To participate, simply fill out the enclosed card and return it to the payroll office.
  • It you plan to participate, please fill out the necessary forms at the payroll office by September 30.
  • Those who wish to take advantage of this opportunity must sign consent forms and stipulate what percentage should be withheld.
  • Enrollment is easy. Drop by the benefits office and get started today.


  • allow three weeks for processing
  • by the 15th of the month
  • can start at any time
  • enroll by November 30, for the following year
  • enrollment is easy
  • enrollment period extends to
  • fill out the necessary forms
  • get started as soon as possible
  • hope you will take advantage of this
  • if you want to join up
  • if you want to participate
  • if you plan to participate
  • need to sign up
  • need to fill out an enrollment form
  • procedure is simple
  • return it to the payroll office
  • simply fill out the enclosed
  • subscribing to this plan is simple
  • the deadline for this year is
  • urge you to act as soon as possible

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