Approve a Proposal — Letter-Writing Tutorial


This letter, although brief and to the point, can foster good relationships with its positive message.


1. Announce the approval.


  • I will be happy to meet with you on Wednesday to discuss the implementation of your proposal. I found it well thought out and very workable.
  • Your proposal for screening foster parents looks excellent. I suggest that you proceed just as you have outlined.
  • I thoroughly approve of your proposed revisions to the Springfield Middle School dress code.
  • Your proposal to work overtime during the week starting August 16 makes sense. Let's do it.
  • We hereby approve two hundred hours of overtime for your department this month. This additional time should enable us to complete the Doe project well before the deadline.


  • am happy to inform you that
  • can start work immediately
  • has given the go ahead for
  • has decided to back your
  • has been approved
  • have approved your suggestion that
  • is undoubtedly ahead of its time
  • just as you have outlined
  • received your proposal warmly
  • suggest that you proceed
  • thank you for submitting your
  • this very exciting proposal
  • thoroughly approve of
  • upon reviewing your proposal
  • wants you to start right away
  • well thought out and very workable
  • were very pleased with
  • were very interested in
  • will be able to
  • would like to meet with you
  • would like you to start immediately
  • your research proposal
  • your proposal that
  • your proposed revisions to

2. Confirm or discuss details.


  • Be sure to document all your research.
  • Be careful to keep accurate records of all your interviews.
  • I think the second paragraph is a little ambiguous as it stands. Please see if you can clarify the wording.
  • You may work up to 18 hours of overtime. If you need more time after that, please let me know.
  • It will take up to forty hours of overtime to complete the Doe project.
  • You are authorized to hire three more editors to work until the project is completed.


  • be sure to
  • be careful to
  • bear in mind that
  • before you begin
  • call me if
  • can offer you assistance
  • define your methods
  • document all your research
  • don't forget to
  • first wants you to
  • funding will extend until
  • have some questions about
  • is a little ambiguous
  • just to make sure that
  • keep accurate records of
  • make sure that
  • need to clarify
  • remember to submit
  • see if you can
  • should enable us to complete
  • submit it along with
  • terms of the grant include
  • to complete the project
  • to discuss the implementation of
  • to discuss your progress
  • want to remind you that
  • will have to apply for
  • will need to submit
  • would first like to see
  • would like a hard copy
  • would like you to

3. Outline the next step.


  • Let's get together in my office at 11:00 a.m.
  • I have scheduled a meeting with the department heads for Thursday at 2:00 p.m. Please attend so we can discuss this in more detail.
  • Please meet with me in three weeks to discuss your progress. Call my secretary to schedule an appointment.
  • Could you send me a revised copy as soon as you are through with it? I will present it to the school board.
  • Please call me if you disagree.


  • arrange a meeting with
  • arrange for a
  • as soon as possible
  • before getting started
  • before you get going
  • do an initial
  • find out about
  • first you should
  • get your application in by
  • go and check with
  • have scheduled a meeting with
  • let's get together
  • meet with me
  • might want to
  • outline your
  • ought to check with
  • please send me
  • recommend that you start off by
  • so we can discuss this
  • spell out the details of
  • the first step is to
  • wants to see you
  • will help you arrange
  • would be wise to
  • would like to meet with you

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