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Compliment or Praise the Work of an Employee from Another Firm — Letter-Writing Tutorial

Tips

You will probably send this letter directly to the employee's superior with a copy for the employee. Be specific about what the employee did that you appreciated.

Steps

1. State why you are complimenting the employee.

Sentences

  • I am writing to express my appreciation for the help John Doe gave us in our consolidation efforts.
  • We have thoroughly enjoyed our relationship with your company, especially because your customer service representative, John Doe, has been so helpful.
  • Your representative, Jane Doe, is to be commended for her outstanding work on your last project.
  • We want you to know how impressed we were with the way Jane Doe handled the delinquent accounts.
  • During a recent internal audit, John Doe found a rather large discrepancy in our financial records. Had he not found that error, our corporation could have faced heavy legal fees.
  • I want to tell you how pleased I am with the landscaping plan your new intern prepared for me.

Phrases

  • a very helpful attitude
  • among the finest I've seen
  • by your co-workers
  • commendations and congratulations
  • convey my appreciation to
  • exceptional work done by
  • express my appreciation for
  • has been extremely helpful
  • have thoroughly enjoyed
  • have been deeply impressed
  • have come to admire
  • how pleased we have been
  • how impressed we were
  • how highly we think of his efforts
  • how much we appreciate
  • how pleased I am
  • is to be commended for
  • please accept
  • received exceptional service
  • want to let you know
  • with the services of

2. Acknowledge the employee's qualities that made the contribution worthwhile.

Sentences

  • His attention to detail helped our work move smoothly, without a single legal snag.
  • His broad knowledge of the machinery has helped our trouble shooters keep the assembly line moving during the periods of heaviest demand.
  • Her public relations skills helped us collect on most of the accounts that others had given up on. We hope she will be available for future cooperation.
  • We commend his attention to detail. He is the most thorough accountant we have had work on our books.
  • She has a good sense for balance, with the right mix of colors and textures.

Phrases

  • a pleasure to work with
  • an excellent sense of
  • attention to detail
  • broad knowledge of
  • consistently gone out of her way to
  • courteous, well-trained staff
  • dependable and thoughtful
  • diligence and skill
  • efficiently and with good humor
  • going the extra mile
  • has helped us to
  • intelligent and cooperative
  • made sure everything ran smoothly
  • never-failing professionalism
  • one of your company's greatest assets
  • particularly astute in
  • professional and courteous
  • public relations skills
  • stays calm under pressure
  • the time and thought he put into
  • took care of all the details
  • took the trouble to
  • went out of his way to
  • willingness to help

3. Express appreciation and wishes for continued success.

Sentences

  • Thanks again for assigning him to work with us. Best wishes for the future.
  • We send our warm regards and wish you continued success.
  • We wish you similar successes with your other clients.
  • Please convey our appreciation to Jane for a job well done. We hope we can work together again.
  • May your future endeavors be as successful as this one has been.
  • You are fortunate to have Jane as an employee. Best wishes to her and the rest of you at Doe Corporation.

Phrases

  • are looking forward to
  • best wishes for
  • congratulations on your
  • continue your tradition of
  • convey my compliments to
  • how much we appreciate
  • keep up the good work
  • one of your greatest assets
  • our sincere thanks and appreciation
  • our warmest regards
  • please let everyone involved know
  • please pass my appreciation on to
  • please thank him for us
  • thank you for
  • thanks to the efficiency of
  • want you to know
  • will assure the continued success of
  • wish you continued success
  • working together again
  • would like to thank her for

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