Congratulate Someone on His or Her Birthday — Letter-Writing Tutorial


People like to be remembered, and a birthday is a good occasion to drop a personal message of cheer and appreciation. You should, however, be sensitive to a person's feelings about growing older.


1. Start with a direct statement of congratulations.


  • On behalf of the company, allow me to wish you a happy birthday!
  • Please accept our best wishes on your birthday.
  • A very happy birthday to you!
  • Congratulations on your birthday!
  • I wanted to drop you a line on your birthday to let you know how much I admire and appreciate you.
  • Happy birthday! We just want to let you know that we appreciate you here at Doe Corporation.
  • Best wishes to a valued friend and colleague on this special day.


  • a very happy birthday to you
  • admire and appreciate you
  • allow me to wish you a happy birthday
  • another year has flown by
  • another year has gone by
  • best wishes on your birthday
  • congratulations on your birthday
  • hard to believe that
  • how much we appreciate you
  • may each be happier than the last
  • on your birthday
  • on your special day
  • on behalf of the company
  • please accept our best wishes
  • special time of the year
  • the anniversary of your birth
  • this past year has gone by so quickly
  • want you to know
  • want to let you know
  • wish you many more

2. Express appreciation or affection for the individual, depending on the nature of your relationship.


  • I want you to know how much we value your work here at Doe Corporation.
  • This is a good occasion for me to express my appreciation for all you do to help me.
  • It has been a delight to work with you through the years.
  • We consider ourselves very fortunate to have you on the team. Onward and upward!
  • You have been a good friend, and I want you to know how much I appreciate your help.
  • I hope you know how much we admire your work.
  • I appreciate your dedication and hard work, and know how much the other people in the office respect you. You set a good example.


  • are a good friend
  • express my regard for
  • for all you do to help me
  • for all you do
  • have not gone unnoticed
  • have tremendous respect for
  • have set a high standard
  • have been a good friend to
  • hope you know
  • how much I admire
  • how much we appreciate
  • how respected you are
  • not sure I can adequately communicate
  • please know that I appreciate you very much
  • seems a good time to let you know
  • sincerely value your
  • the right occasion for me to
  • want you to know that
  • your dedication and hard work
  • your many contributions

3. Mention the gift, if you are giving one.


  • As a small token of our appreciation, we will present you with a gift at the company banquet next week. We hope you and your wife can join us at 7:00.
  • To express our appreciation, we are sending a gift. We hope you enjoy it.
  • Please accept this small gift as a token of our sincere appreciation for your being such a great asset to the company.
  • The enclosed gift certificate is our way of saying thank you for the service you perform for the company.
  • A gift should arrive at your house by mail within a few days. I hope you enjoy it.
  • I hope you enjoy the gift I sent you.
  • I have sent a little something to help you celebrate the occasion.


  • are sending a gift
  • carries with it our love and respect
  • enclosed gift certificate
  • hope you enjoy it
  • hope this small remembrance
  • hope you can use the gift
  • hope you will join us
  • know you are interested in
  • know that you enjoy
  • our way of saying thank you
  • sent you a little something
  • should arrive at your home
  • small token of our appreciation
  • this small gift
  • to help celebrate the occasion
  • to add to your collection
  • to express our appreciation
  • will present you with

4. Express anticipation of future successes.


  • Best wishes for a successful and productive year.
  • We are not getting older; we are just getting smarter.
  • Keep up the good work!
  • I look forward to many more enjoyable years together.
  • I wish you all the best!
  • Keep smiling!
  • If there is anything I can do for you, please let me know.


  • a bright future
  • am looking forward to
  • best wishes for
  • for a happy year
  • for a successful and productive year
  • for the coming year
  • good health and happiness
  • have a great year
  • here's to a great day
  • hope the next year will be
  • keep up the good work
  • keep smiling
  • life's richest blessings
  • things are looking bright
  • will be just as great
  • wish you all the best

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