Congratulate an Employee, Friend, or Associate on an Advancement or Promotion — Letter-Writing Tutorial


This letter is one that the reader will greatly appreciate. It shows that you care enough to take the time to extend congratulations. It is a great relationship builder. Be complimentary and sincere. [See also "Announce an employee's achievement"]


1. Start with a direct statement of congratulations, which also identifies the celebrated event.


  • Congratulations on your promotion to area manager. I know of no one better suited to the job.
  • Congratulations on your recent advancement.
  • Way to go! The news of your promotion came as no surprise to me, because you are obviously the best person for the job.
  • Congratulations! I just heard about your promotion, and I wanted to be among the first to congratulate you. You are perfect for the job.
  • You know, of course, that I was in competition with you for the position you just won, but please accept my whole-hearted congratulations. There is no person I would rather lose to than you, and I want you to know that you have my full support.


  • accept my best wishes
  • came as no surprise
  • can't think of anyone better suited
  • congratulations on
  • congratulations and good wishes
  • couldn't have picked a better
  • delighted to learn about
  • for your success
  • just heard about your
  • looking forward to
  • made a wise choice
  • my whole-hearted congratulations
  • my full support and cooperation
  • no one is more deserving of
  • on your promotion to
  • perfect for the job
  • the recognition you so richly deserve
  • the position you have attained
  • thoroughly deserve this
  • want you to know that
  • was so pleased to hear
  • will be a very effective
  • working with you
  • would like to congratulate you
  • your recent promotion
  • your upcoming promotion

2. Acknowledge such things as the effort, dedication, energy, or sacrifice necessary to achieve the goal.


  • I think it is about time that Doe Corporation recognized the kind of dedication and energy you have given them for the last ten years.
  • Your sales record has been outstanding, and it has become increasingly clear that you have excellent leadership skills.
  • Your skill and workmanship made you the obvious choice for shop manager.
  • This promotion comes as a direct result of the effort and sacrifice you have made for the company. Your work is outstanding.
  • I know how hard you have worked, putting in long hours after others had gone home.


  • comes as a direct result of
  • derive a great deal of personal satisfaction from
  • has been outstanding
  • has become increasingly clear that
  • have recognized your
  • have made exceptional
  • heard so many good things about
  • is certainly well-merited
  • know how hard you have worked
  • made a wise choice
  • perfect for the job
  • the kind of dedication and energy
  • the contributions you have made to
  • the recognition you so richly deserved
  • undoubtedly earned this
  • what an impressive achievement
  • your skill and workmanship
  • your leadership skills
  • your ability to motivate
  • your hard work and dedication
  • your many achievements
  • your effort and sacrifice
  • your expertise in

3. Look forward to future successes.


  • With you at the helm of this division, I look forward to great things happening.
  • I know you will do well in this position, and wish you all the success in the world.
  • Keep up the good work!
  • We wish you the best of luck in your new job.
  • I wish you all the best in your new position.


  • am looking forward to
  • are expecting great things
  • are all proud of you
  • best of luck in
  • best wishes for
  • both challenging and rewarding
  • for the future
  • for your continued success
  • foresee great things happening
  • good wishes for the future
  • in this exciting new
  • in your new position
  • keep up the good work
  • know you will do an outstanding job
  • look forward to
  • more of the same
  • sure to do a great job
  • to working with you in the future
  • will do an excellent job
  • wish you all the best
  • wish you the best of luck
  • with you at the helm
  • working with you

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