Write a Letter of Encouragement/motivation | Letter-Writing Guide


Written encouragement can be very powerful. It gives the reader something to keep, share and review. The tone is always positive, focusing on things that have or can be achieved. Avoid criticism, either direct or implied.


1. Mention the situation for which your reader needs encouragement or motivation.

  • July 24, the end date for our fund drive, is approaching rapidly. We need to make one final push to reach our goal.
  • Please note that the company Thanksgiving party will be held on November 18 at 7:30 p.m.
  • The deadline for proposals on the Doe contract is March 24.
  • The new safety goggles have arrived. I encourage you to wear them at all times in the designated areas of the shop and at any time that you work with hazardous materials.
  • The closing date for the "I love Springfield" essay contest is just two weeks away on June 3.
  • a significant achievement
  • a terrific opportunity for
  • all your hard work
  • are sure that you will
  • as you may be aware
  • can be very proud of
  • deadline is approaching
  • encourage you to
  • happy to inform you
  • in spite of the recent setbacks
  • in a position to
  • is a good time to
  • must act fast
  • need to make a final effort
  • never been a better time to
  • no time like the present
  • please note that
  • take advantage of
  • time is right to
  • tireless effort to

2. Provide encouragement, suggestions, and/or instructions about the situation, and offer assistance if appropriate.

  • Some early setbacks have hampered us, but we are gaining momentum. Let's finish up the neighborhood drive this week so we can concentrate on our telephone outreach.
  • I know you have been very busy but this is a high priority item. Please focus on the Doe project until it is completed, and have it on my desk by Friday. Call me if you need any assistance.
  • We hope you and your families will join in the fun of this yearly tradition. Please see Jane Doe to sign up for your potluck item.
  • This is an exciting project and a great opportunity for you to use your creativity. Be sure to bring your ideas to our meeting on Thursday afternoon. We'll see you in the conference room at 2:00 p.m.
  • Remember, not only is wearing the goggles required by law, it also makes good sense. If you have any doubts, talk to John. His goggles saved his eyesight last month. And as an added bonus, you will find the new goggles much lighter and more comfortable than the old ones.
  • all we need to do is
  • be ready for more
  • can confidently expect
  • can already see
  • encourage you to
  • even better than
  • every reason to suppose
  • excellent opportunity to
  • expecting great things from
  • has been proven to
  • have an excellent chance of
  • hope you will continue
  • if you need help
  • is heartening to see
  • is good to know that
  • jump on the bandwagon
  • need your continued
  • need to act immediately
  • please go ahead with
  • set our sights even higher
  • want you to know that
  • will certainly pay off
  • will be happy to
  • will end up with
  • will help you with

3. Close on a positive note.

  • Let's keep the ball rolling. I know we can reach our goal.
  • I am sure you will be able to complete the task in good time, and am looking forward to seeing your results.
  • We look forward to seeing you there!
  • I can hardly wait to see what you come up with.
  • If you have any questions or suggestions regarding the new goggles, or safety issues in general, please see me. My office door is always open. Thanks again for your cooperation.
  • a great opportunity to
  • a successful conclusion
  • am confident that
  • am sure you will
  • are delighted that
  • best wishes for this venture
  • have great confidence in
  • have a great team
  • have no doubt that
  • how much we appreciate
  • if you have any questions or concerns
  • keep in touch
  • keep up the good work
  • look forward to
  • meet the challenges of
  • now and in the future
  • pleased to work with
  • results will be worthwhile
  • sincerest thanks and congratulations
  • want you to know
  • will do a great job
  • wish you the best of luck

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