Introduce a New Employee — Letter-Writing Tutorial


Be direct, concise and positive. There is no need to give more information than necessary. Also see "Announce or introduce a new salesperson" and "Announce a new partner."


1. Introduce the new employee by name, noting the position he or she will fill and the date when the change will take place.


  • We are very happy to announce that we have hired John Doe to work in the Accounting Department as the head clerk. He will start work on August 2.
  • New Hires: Jane Doe has been hired to work with the New Product Development Team as a technical writer. She will prepare mainly in-house documents.
  • On February 13, we hired Jane Doe to be the new director of field training.
  • We have finally filled the void created when Jane left the firm. We hired John Doe to be the new junior partner. He has already begun work with the firm and is looking for a new house in the Springfield area.
  • We have managed to hire one of the most recognized figures in the industry: Jane Doe. She will begin as vice president of marketing immediately.
  • We are pleased to announce that we have filled the position of regional manager. We hired Jane Doe, who will take over the position on October 15.


  • announce the hiring of
  • are happy to announce that
  • excellent background in
  • found the perfect replacement for
  • has recently accepted our offer
  • has already started work
  • has considerable experience in
  • has done an exceptional job of
  • has been hired to work with
  • has great practical knowledge of
  • has accepted a position in
  • has been hired to replace
  • has a reputation for
  • have managed to hire
  • have filled the position of
  • is highly regarded
  • one of the best
  • welcome John to our team
  • will start on
  • will take over the position on
  • will be in charge of
  • will join us on

2. Briefly describe the new employee's education and work experience, possibly including such information as former clients, positions, and special projects. If necessary, mention the new employee's responsibilities.


  • She graduated from Springfield University in 1997, with a B.S. degree in organizational behavior, and from Kansas State in 2002, with an MBA degree. She worked for Doe & Associates from 2002 to 2005. Since then, she has done contract work for various firms, including the Doe Corporation.
  • He has been vice president of operations for the Doe Corporation for the last six years. He is a graduate of Doe State University, class of 1964, and has worked at Doe for sixteen years in the Kansas area. He will oversee production for all domestic markets.
  • She graduated in textiles from Doe State University this April. While at Doe, she received a Foundation Scholarship for a year's study in London. She will be a buyer for our European markets.
  • John has a wealth of experience as a salesman for Doe Corporation. Some of his former clients include Doe Products, Doe & Associates, Doe Software, and Doe Corporation. His primary responsibility will be to increase our client base in the West.
  • Jane and her family come from Centerville, Kansas. She received her B.A. degree in graphic art from Doe University and an M.F.A. in graphic design from Springfield Arts Institute. She has worked for Doe Entertainment and The Doe Group and has consulted for several movie studios.
  • He graduated in 1987 from the University of Kansas and was immediately hired by Doe Accounting, where he has worked until coming to us this year. He has served several major clients in the entertainment, aerospace, and food industries, and has helped write two textbooks on accounting.


  • accomplishments include
  • along with practical experience in
  • background is in
  • before that, she was with
  • brief rundown on
  • delighted that he has agreed to join us
  • excellent communication skills
  • has a special interest in
  • has extensive experience in
  • has had a wealth of experience in
  • has considerable expertise in
  • has been closely associated with
  • her publications include
  • is well qualified to
  • is a graduate of
  • is particularly interested in
  • knows the business from the ground up
  • much of her experience has been in
  • with a degree in
  • worked his way up from

3. Invite the rest of the company to welcome the new employee.


  • Please take the time to introduce yourself to John and help him feel like a part of the team.
  • I hope you will join me in welcoming John to our firm.
  • Please make her feel welcome.
  • We are very pleased to have John on our team, and we look forward to a long and rewarding business association with him.
  • Please join with us in welcoming Jane and helping her learn the ropes.
  • We anticipate making giant strides in the market with John at the helm!


  • am confident that she will
  • are sure you will find
  • are very pleased to have
  • enjoy getting to know
  • get together for a brief visit with
  • give him the same warm welcome
  • happy to have him on board
  • is anxious to meet with
  • look forward to
  • make her feel welcome
  • please help us welcome
  • show him the ropes
  • spend a few minutes getting to know
  • to a long and rewarding association with
  • trust you will join in welcoming
  • will be a valuable asset
  • wish him well
  • wish her the best of luck
  • with his wealth of experience
  • with her excellent background

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