Accept an Invitation to Speak or Perform — Letter-Writing Tutorial


Be direct in your reply. Avoid unnecessary expressions of modesty or reluctance. Let the reader feel that you are genuinely pleased to accept. This letter also offers a convenient way to request special equipment or other materials that you may need.


1. Express your pleasure in accepting the invitation. Restate the date, time, and location, if necessary.


  • I accept your kind invitation to speak to the graduating class.
  • I am delighted to accept your invitation to address the graduates.
  • I am pleased to accept your invitation to sing at the Service.
  • We were pleased to receive your invitation to play a duet at the meeting and will be honored to do so.
  • We are happy to accept your invitation to dance at half time.
  • My husband and I will be delighted to accept your invitation to speak to the youth in your congregation.
  • We are pleased and honored that you would invite us to be part of commencement service and gratefully accept the invitation.
  • I am flattered that you have asked me to sing at your wedding. I accept.
  • I am honored to accept your invitation to be one of the judges.
  • I shall be happy to provide two musical numbers.
  • I was pleased to receive your letter asking me to be one of the speakers at the reunion. I will be happy to do so.
  • Thanks for asking me to join your performance. Of course I will.
  • Thank you for asking me to play a piano solo at the evening service. I accept with pleasure.
  • Thank you for your invitation. It will be my pleasure to present my art work in the museum.
  • I am honored to accept your invitation to speak at the Doe employee training seminar next Tuesday at 3:00 p.m. I understand we will meet in the conference room.
  • I am happy to accept your invitation to address the membership of the Doe society at your weekly meeting next Monday at 7:00 p.m.
  • I gladly accept your invitation to deliver the keynote address for Doe University commencement exercises.


  • accept with pleasure
  • am pleased and honored to
  • am flattered that you asked
  • am delighted to accept your
  • am honored to accept your invitation to speak
  • am always happy to
  • am honored to accept your
  • appreciate the opportunity to share
  • at this year's conference
  • consider it an honor to
  • delighted to accept
  • deliver the keynote address
  • for the invitation to speak
  • gladly accept your invitation to
  • gratefully accept the opportunity to speak
  • happy to accept your
  • is always a pleasure to
  • look forward with anticipation
  • pleased to accept
  • pleased to accept your
  • shall be happy to
  • thank you for asking
  • thank you for your gracious invitation
  • thank you for thinking of me
  • to participate in
  • to share the highlights of
  • was delighted to receive your
  • will be a pleasure to
  • would be happy to accept your invitation
  • would genuinely enjoy
  • would be honored to be a guest speaker
  • your kind invitation to
  • your invitation to address
  • your letter asking me to

2. Confirm other specific details, including needs for special equipment.


  • I understand that I will be speaking in the Red Top Pavilion on Tuesday, July 4, at 7:30 p.m. It will be a new experience for me to perform in your hall on the evening of April 2.
  • The 6:00 a.m. service at the cemetery on Memorial Day will be very appropriate.
  • I appreciate your scheduling my part on the commencement program for 6:00 p.m. in the auditorium.
  • In addition to a microphone, I will need an overhead projector.
  • Since my presentation uses multimedia, I will need three projectors.
  • Because the audience will be so large, could you arrange for additional TV monitors?
  • I will bring my own instruments, but will need the services of a sound technician.
  • I will need four assistants to hand out materials.
  • To enhance our interaction, could you arrange the seating in a circle?
  • The audience should be seated in groups of eight for problem solving exercises.
  • I wonder if you would supply the room where I will be speaking with a podium, a chalkboard, some chalk, and an eraser?
  • I will need an assistant to distribute handouts.
  • I will use several visual aids during the presentation and will need an easel to rest them on.
  • I do not wish to appear too technical for those who do not understand the subject very well or too patronizing toward those who are very secure with the topic. Therefore, I would like to know the educational background of the audience. Could you please let me know at your earliest convenience?
  • I will use the following materials in my speech: a VCR, a television, an overhead projector, and a podium. Will you please supply these items for me?
  • I would like to have the new portrait of Mr. Doe on the wall just above my head as I speak about his exemplary life.


  • am sending a FAX with detailed information
  • wonder if you would supply
  • availability of parking
  • because of time constraints
  • chalkboard will be sufficient
  • could you arrange for
  • do not wish to appear too technical
  • do not wish to appear patronizing
  • during the presentation
  • have the seats arranged accordingly
  • inform me as soon as possible
  • it would be helpful
  • need directions to
  • need a VCR setup
  • please arrange the seats in
  • scheduling my presentation
  • since my presentation will be
  • size of the audience
  • the educational background of the audience
  • the small room where I will speak
  • to enhance the experience for
  • will need someone to distribute handouts
  • will need an overhead projector
  • will use quite a few visual aids
  • will bring my own
  • will be speaking in
  • will utilize the following materials
  • will need assistance with
  • will require a
  • would like to have recording equipment available
  • would appreciate it if you could provide
  • would appreciate your assistance with
  • would be helpful to have a

3. Inquire about the makeup, interests, and attitudes of the audience.


  • It would be helpful to know how familiar the audience is with tax laws.
  • What experience has your group had with wilderness hiking?
  • Has your class had other speakers on this subject?
  • Has your organization been involved in helping the homeless?
  • Are there particularly sensitive areas I should avoid, or at least be aware of?
  • Will the group have read my previous work on this topic?
  • Has the audience had other vocal performers this year?
  • What are the major athletic interests of the group?
  • What is the general attitude of the audience toward federal controls?


  • anything I should be aware of
  • are they acquainted with
  • audience's familiarity with
  • background of the audience
  • demographics of the group
  • fill me in on
  • general attitude towards
  • give me pointers concerning
  • group's experience with
  • interests they have in common
  • major interests of
  • other speakers' topics
  • particularly want me to cover
  • preferences regarding
  • previous exposure to
  • previously been involved with
  • topics already covered
  • warn me of any sensitive topics
  • what experience have they had with
  • would be helpful to know

4. If appropriate, discuss your fee.


  • I usually charge $300.
  • I appreciate your offer of a $300 honorarium plus travel expenses.
  • I would normally charge $500 to speak to an audience this large; however, since it is for charity, I will expect only the cost of my transportation and overnight accommodations.
  • My fee for an audience of this size and for a one-hour presentation is $600.
  • I need to know whether you will offer an honorarium.
  • I would like to arrange a meeting to determine my fee for this appearance.
  • Since you have asked me to speak for an additional amount of time, I will need to adjust my fee accordingly.


  • for speaking to an audience this large
  • for a one hour presentation
  • my fee for an audience of this size
  • since you have asked me to speak for an additional
  • since it is for charity
  • to determine my fee for this appearance
  • usually charge
  • will only charge
  • will need to adjust my fee accordingly
  • would like to arrange a meeting
  • would normally charge

5. Confirm travel details such as itinerary or housing arrangements.


  • I plan to arrive by car late Thursday evening.
  • I will arrive at 3:35 p.m. on Delta flight 245 from Springfield.
  • Thank you for offering to meet me at the D concourse at 7:30 p.m.
  • I will drive to Springfield and stay at the Doe Inn.
  • Two of my children will accompany me.
  • Could you please make a reservation for me at the Doe Inn?
  • I will purchase my tickets here and give you my receipts for reimbursement.
  • Thank you for offering to pay my travel expenses.
  • I sincerely appreciate the honorarium.
  • My return flight departs at 8:00 p.m. on Saturday.


  • accept your kind offer
  • appreciate the honorarium
  • make my own reservations
  • make my own arrangements
  • my flight number is
  • plan to arrive on
  • plan to drive myself
  • plan to stay at
  • please make a reservation for me at
  • return flight will depart
  • thank you for offering
  • to provide accommodation
  • to pay my travel expenses
  • to meet me at the
  • will give you my receipts
  • will accompany me
  • will purchase my own
  • will stay at
  • will be driving to
  • will arrive at

6. Express your expectations for the event.


  • I look forward to being a part of the program.
  • I hope my contribution will add to your program.
  • I will do my best to help your organization in its efforts to raise funds.
  • I hope my performance will add to the pleasant evening.
  • I am delighted to help further the aims of the church.
  • It sounds as if it will be a delightful evening.
  • Thank you for thinking of me.
  • It sounds like it will be a very worthwhile meeting.


  • am happy to do what I can to help
  • an enjoyable weekend
  • being a part of your
  • delighted to help
  • delighted to be of assistance
  • for the invitation
  • for this opportunity
  • for asking me to address your committee
  • help your organization
  • hope to meet your expectations
  • hope to confirm the details
  • hope my contribution will
  • hope my performance will
  • in its efforts to
  • in the near future
  • it will be a most
  • it sounds as if
  • look forward to speaking to your group
  • meeting the members of your group
  • memorable occasion
  • participating in your
  • pleasant evening
  • sincerely appreciate your interest in my
  • thank you very much
  • thanks again for your kind invitation
  • very happy to be able to
  • want to thank you for inviting me
  • will do my best to
  • wish to express my gratitude
  • worthwhile event

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