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Decline a Job Offer, Promotion, or Transfer — Letter-Writing Tutorial

Tips

A letter turning down a job offer, promotion, or transfer should decline the position graciously while still expressing appreciation for the offer.

Steps

1. Express appreciation for the offer.

Sentences

  • Thank you for offering me the position of technical writer at Doe Software.
  • I appreciate your recent letter offering me the position of assistant manager.
  • Thank you for notifying me that I have been accepted for a position in your new international division.
  • I appreciate your offer for a position in your marketing department.
  • Thank you for your offer for a transfer to the New York City office.
  • Thank you for your phone call to offer me the position of executive assistant.

Phrases

  • enjoyed talking with you about your opening for a
  • flattered that you offered me the position as
  • have decided to accept another
  • have made the offer extremely attractive
  • have received your kind letter offering
  • honored to be the recipient of your generous offer
  • honored that you selected me from among so many other qualified
  • indeed a pleasure meeting with you and your staff to discuss
  • interested in future employment with
  • it is a prestigious position
  • like to take this opportunity to thank you for the interview
  • appreciated your letter
  • thank you for considering me for the position
  • thank you for your generous offer to join
  • thank you for your offer to transfer me
  • thank you for notifying me that I have been accepted for
  • thank you for your phone call to offer me the position of
  • the position you offered me sounds exciting
  • time together was most enjoyable and informative
  • want to express my appreciation for
  • was gratified to receive your offer
  • would like to thank you for such a show of confidence

2. Explain briefly your reason for declining the job offer.

Sentences

  • Upon hearing that I was planning to leave my current job, my employer offered me a promotion to the position of head of technical writing. Since this new position will be a management position, it will provide me with opportunities that I have not had as a staff writer. I am therefore choosing to remain with my current employer.
  • Although the promotion would increase my hours and therefore my pay, it would not allow me to be a full-time student. Consequently, I must decline your offer.
  • I have recently accepted a position with another firm where I will be sent on overseas assignments rather than just working with overseas customers. Since foreign travel is a priority for me and my family, I must decline your kind offer.
  • My husband and I have considered your offer thoroughly, but because the position requires extensive travel, we agreed that it would be best for me to decline.
  • I certainly enjoy New York City whenever I visit there. However, because my family and I value the small town atmosphere of Springfield, I have chosen to remain here at the main office.
  • Since interviewing with you, I have decided to go to graduate school. Because I will be a full-time student, I have accepted a part-time position with another company.
  • I was impressed with the opportunity the job would provide, but I must decline the offer because it does not meet my financial expectations.

Phrases

  • accepted an offer that would allow me to stay in the local area
  • advancement opportunities that I want to have before me
  • although I recognize the connection between the two fields
  • although the prospect of joining your company is tempting
  • although I have given your offer serious thought
  • at this stage of my career I am seeking
  • because the position requires extensive travel
  • because of this preference, I have chosen to remain in
  • choose to remain with my current employer
  • choose to explore other opportunities
  • cumulative impact of a number of considerations influenced
  • greater challenges and advancement than the position is able to
  • have decided to withdraw my application for the position
  • have just accepted a position with a larger organization
  • job I have chosen will provide a greater variety of duties
  • leaving now would make me feel as if I were turning my back on
  • must decline your offer
  • my employer offered to promote me
  • not appropriate for me to accept your offer at this time
  • offers me a chance to do more than
  • scope of the job and the size of the company
  • seemed to promise considerable potential for advancement
  • since foreign travel is a priority for me and my family
  • since I will be leaving, I cannot
  • ultimately my decision was based on several factors
  • when I did not hear from you after my interview
  • while I appreciate your offer for the position of
  • would not allow me to attend school as I am now doing

3. Close on a positive note.

Sentences

  • Thank you again for your offer. I enjoyed meeting with you and touring your facilities.
  • I appreciate your confidence in me, and I look forward to a continuing association with Doe's.
  • Thank you for giving me the opportunity to meet with you and the other members of the international team.
  • Again, I appreciate your generous offer. Best wishes to you and your firm.
  • Thank you for thinking of me. I am sure there are others in the department who will jump at the chance to move to the Big Apple.
  • Thank you for your offer. I hope to meet with you again after I have completed my degree.

Phrases

  • again, I appreciate your generous offer
  • appreciate your confidence in me
  • appreciate the time and effort you spent on my application
  • appreciate your considering me for the position
  • appreciate your thinking of me for the position
  • appreciate your consideration and your time
  • best wishes to you and your staff
  • by the courtesy and interest everyone showed
  • giving me the opportunity to learn more about your facility
  • has been a personal privilege to meet you and your colleagues
  • have a fine team and I would have enjoyed working with you
  • know you have many fine candidates who can fill this
  • look forward to our continued association
  • most impressed by your organization
  • others in the department who will jump at the chance to move to
  • plan to stay in touch
  • please keep me on your list of interested
  • thank you for sharing your company goals with me
  • thank you for this opportunity
  • thank you again for considering me
  • want to thank you for interviewing me
  • wish you the very best in finding another manager suitable for
  • would like to stay in touch in case

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