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Resign to Take an Early Retirement — Letter-Writing Tutorial

Tips

People take early retirement to travel, devote time to other interests, start a business, take advantage of financial incentives, or to escape from a line of work they dislike or no longer care about. Whatever your reason may be--let this letter be a positive expression of your experience. Little is gained by negative words at parting.

Steps

1. Make a clear and direct statement of your intention to resign. Identify by title the position you are leaving, and give an effective date.

Sentences

  • Some time between now and the end of the year, but preferably before October 1, I plan to take early retirement from my position as Northwest Division Supervisor.
  • I submit my retirement notice with mixed emotions, because I love working at Doe Corporation as Head of Security; on the other hand, I feel the need to explore other interests.
  • Please accept this letter as notice that I will be leaving my position as Division Head to take early retirement.
  • Please accept this letter as official notice of my resignation from my position as Computer Designer to take early retirement. As we agreed in our conversation this morning, I will be leaving at the end of this month or sooner, if a replacement is found.
  • As you well know, I am scheduled for retirement when I turn 65 in May of 2006. However, after serious consideration, I have decided to take early retirement from my position as accountant, effective at the end of this quarter.

Phrases

  • after considerable thought and consideration
  • after considerable thought, I have decided to
  • although I enjoy my work as
  • am submitting notice of my early retirement
  • am sorry to inform you that
  • am offering notice so that
  • an earlier departure would be more convenient
  • as early as would be conveniently possible
  • as soon as you find a replacement
  • at your convenience
  • decided to take early retirement from my position as
  • effective at your convenience, but no later than
  • effective on the last day of this month
  • effective two weeks from the date of this letter
  • feel that it is the right decision for me
  • feel that the change will be beneficial to all parties
  • final date of employment will be
  • have decided to take an early retirement
  • hereby resign from my position with
  • it is with mixed feelings that I submit
  • the purpose of this letter is to notify you that
  • it is with deep regret that I
  • intend to leave the company by the end of this month
  • little to be gained in delaying my retirement
  • made this decision after months of deliberation
  • must leave no later than
  • personal problems compel me to
  • plan to take early retirement from my position as
  • please accept my regrets
  • please consider this letter official notice of my early retirement
  • sorry that I must eave
  • sorry to inform you that
  • submit this notice of retirement with mixed emotions
  • suggest an effective date of
  • to take an early retirement
  • to inform you of my decision to
  • to inform you that I plan to
  • to announce my decision to resign early
  • when a replacement is found
  • will be taking early retirement at the end of the year

2. Give your reasons for leaving, explaining the difficulty of the decision, if appropriate.

Sentences

  • I've decided that there is little purpose in delaying my retirement for three more years.
  • I have enjoyed my work here immensely, but my wife and I would like to pursue other interests right now while we are still young.
  • After 30 years of punching the time clock, I am ready for a change. Fortunately, the company's early retirement incentive makes it possible for me to leave with little financial loss.
  • The company's recent incentive for early retirement has been so appealing that I have decided to accept it at the end of this fiscal year.
  • I have long dreamed of opening my own store. I recently realized that if I didn't take the leap soon, it would never happen.

Phrases

  • am taking early retirement because of
  • am ready to move on
  • came to the realization that
  • early retirement incentive makes it possible for me to leave
  • have long dreamed of
  • have always wanted to be
  • have long given serious thought to making a change
  • is not intended to reflect adversely upon
  • is too good to ignore
  • it will come as no surprise
  • my primary interest has been in
  • my first priority at this time in my life is
  • plan to pursue my interest in
  • ready to devote the rest of my life to other interests
  • very little financial loss
  • while we are still young
  • withdraw in order to pursue other interests
  • would like to pursue other interests right now

3. Express appreciation and gratitude for relationships and good times.

Sentences

  • I have enjoyed tremendously my association with Doe Corporation during the last 30 years. My job here has always been a great source of personal satisfaction to me. You and my other co-workers are among the finest people I have ever known.
  • I appreciate the assistance you have given me and the confidence you have shown in my abilities from the start.
  • I want to thank you for all the help you have given me during the past few years.
  • I appreciate the time you spent training me in order to make sure that I did my job properly. You were patient when I made mistakes and encouraged my growth.
  • Among the many enjoyable aspects of my job are the friendly relationships I have developed here.
  • I count you and the other people in the office among my closest friends.
  • The knowledge and experience I have gained in the last few years are invaluable.
  • You have helped make my years here successful and productive.
  • I appreciate your willingness to be flexible in scheduling while I finished law school. I will never forget your kindness.
  • I have always appreciated your confidence in my abilities.
  • I appreciate your genuine concern for my professional growth.
  • I appreciate your friendship and association more than I can say.

Phrases

  • a genuine pleasure to have worked with you
  • accept my thanks for the opportunity you gave me to
  • always remember your consideration
  • am grateful for the opportunity to work with
  • best wishes to you always
  • best wishes to all of you for
  • best wishes for the future success of
  • enjoyed working with you
  • everything you have done for me
  • experience working with you has been invaluable
  • experience gained during my association with
  • express my sincere appreciation to
  • for the chance to work and learn at
  • for the pleasant, yet challenging atmosphere
  • for your help over the years
  • for all your support and encouragement
  • for being a supportive supervisor
  • has prepared me well for
  • have my respect and admiration
  • have enjoyed working with you
  • have greatly enjoyed my tenure with
  • have developed valuable ties with
  • have learned a great deal
  • it has been a pleasure working with you
  • keep fond memories
  • my work has always been a great source of satisfaction
  • significant career growth which I shall always appreciate
  • the many kindnesses you extended to me and my family
  • the opportunity to earn
  • the support and encouragement you have given me

4. Discuss the time for an orderly transition and transferal of your responsibilities.

Sentences

  • I will be happy to stay for a reasonable amount of time to train my replacement and make sure that the transition goes smoothly, but I would like to leave as soon as possible.
  • As I do not want my departure to cause problems, I will try to finish my current projects before the end of the month. If I am not able to complete them, I will prepare status reports in sufficient detail for my successor to take over with a minimum of lost time and confusion.
  • I will be happy to assist you in finding a suitable replacement.
  • My staff is quite capable of carrying on until a replacement is appointed. I would even suggest promoting my assistant, Jane Doe, to be the new department head.
  • My books and records are in order, and I have prepared progress reports detailing the status of the projects I have been working on. I will be happy to respond to any questions you or my replacement may have about my work.

Phrases

  • be happy to assist with training my replacement in
  • before taking my leave
  • orient and train the new person
  • finish the projects before my end-of-the-month departure
  • glad to help acclimate and train my replacement
  • happy to assist you in finding a suitable replacement
  • happy to respond to any questions you or my replacement may have about
  • happy to stay for a reasonable amount of time to train my replacement
  • make sure that the transition goes smoothly
  • my books and records are in proper order
  • prepare status reports with sufficient detail for my successor
  • if you would like more time to find a replacement
  • would suggest promoting my assistant

5. If you want to continue working on a limited basis, solicit opportunities for consulting or on-call assignments.

Sentences

  • Although I must relinquish my full-time work schedule, I would appreciate it if you would add my name to the list of consultants.
  • As you know, I set up my own consulting company a few years ago and will continue doing that work on a limited basis. I would appreciate any work you can offer.
  • I plan to do a limited amount of consulting during the next few years, so if any potential clients approach you with projects that are too small to be worth your while, I would appreciate the extra business.
  • I would not mind being involved in special short-term projects during the summer months while we are in the area, but we plan to head south during the winter.

Phrases

  • appreciate any work you can spare
  • appreciate it if you would add my name to the list of consultants
  • during the summer months
  • have made a substantial contribution to the company
  • my employee evaluations and ratings have always been
  • plan to do a limited amount of consulting
  • would not mind being involved in special short-term projects
  • would appreciate the extra business

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