Presumably, you have already discussed these matters with the person who will receive this letter, so the letter is a final documentation and statement of action, identifying specific cases. Consequently, you will have to decide how much you want to highlight in your letter.
1. Start with a direct statement of the fact that you are resigning. Include an effective date.
- I am submitting my resignation, effective immediately.
- This letter is to notify you that I am resigning my position as division manager in order to seek a more rewarding position elsewhere.
- I wish to resign from my position as supervisor, effective at your convenience, no later than May 15th.
- Please accept this letter as my required two-week notice of intention to resign. I will be quitting my position as an electrical engineer on May 23rd.
- This letter is to give notice that I will be quitting my position as Assistant Sales Manager and leaving the company by the end of this month.
- I appreciate the time you gave me this morning to discuss my work. This letter will make official my intention to resign from my position as credit manager.
- after considerable thought and soul searching
- after considerable thought, I have decided to
- after much inner debate
- although I enjoy my job here
- although I have enjoyed my work as
- am offering my resignation as
- am afraid that I must withdraw
- an earlier departure would be more convenient
- as soon as you find a replacement
- as early as possible
- as of this date, I am formally resigning as
- circumstances require that I resign my position as
- decided to resign my position as
- effective at your convenience, but no later than
- effective two weeks from today
- effective on the last day of this month
- feel that the change will be beneficial to all parties
- feel that it is the right decision for me
- final date of employment will be
- have no choice but to resign
- hereby submit my resignation as
- hereby resign from my position as
- leave the company by the end of this month
- made this decision after months of deliberation
- must leave no later than
- must tender my resignation
- my required two-week notice
- offer my resignation as
- please consider this my resignation
- please accept this letter as official notification of my intent to resign
- please accept my regrets
- please accept my resignation as
- recent events require me to
- sorry to inform you
- sorry to inform you that I must resign my position as
- sorry that I must leave
- suggest an effective date of
- to inform you that I plan to
- to inform you that
- to notify you that
- until a replacement is appointed
- when a replacement is found
- will be leaving my position as
- will leave the company
- wish this resignation to take effect
- wish to resign my position
- with great regret I submit my resignation from
- with a great deal of sadness that I submit
- with great regret I submit my resignation
- would like to leave as soon as possible
2. Explain the reasons for your dissatisfaction in as much detail as you care to offer.
- I recently decided that I need to reevaluate the direction of my career, and have come to the conclusion that Doe Corporation is not offering me the kind of upward mobility that I need.
- I have no desire to work in a company where my contributions are not adequately recognized or appreciated.
- I have been passed over for promotion twice now, despite the fact that I have a superior sales record. Therefore, two weeks ago, when I received an offer from a company that is genuinely interested in my expertise and in me as an individual, I accepted the offer.
- I feel it is time to move on and try something different.
- I am now to the point that I think I know and understand this business better than most people, and am prepared to test my theories by starting my own company.
- I know you are paying me all you can, and I appreciate that, but with a growing family and increasing financial responsibilities, I have to bring home a larger paycheck. Another company is offering me exactly the kind of opportunities I have been seeking.
- appreciate an opportunity to speak with you
- cannot accept your reasoning
- contributions are not adequately recognized or appreciated
- desire opportunities for upward mobility
- discuss my role in the company
- does not appeal to me
- employee evaluations have always been very high
- feel strongly about
- first priority at this time is
- future potential of the position
- had limited opportunities to make contributions
- has reached a point that
- have met with you several times
- have made a substantial contribution to the company
- have not been willing to provide this opportunity
- have come to the realization that
- have met with a great deal of frustration
- if the circumstances were encouraging
- if the circumstances were right
- is not intended to reflect adversely upon
- limited opportunities for advancement
- makes it impossible to continue
- need to reevaluate the direction of my career
- need to make some tough decisions about the direction of my career
- not offering me the kinds of challenges and rewards that
- possibilities for future advancement
- prepared to test my theories
- seek a more rewarding position elsewhere
- starting my own company
- understand this business better than most people
- want you to know exactly how I feel
- was deeply disappointed that
- was under the impression that I would be promoted within
- with mixed emotions
- would like to clear the air
- would be an understatement to say
3. Express gratitude.
- I want to thank you for all the help you have given me during the past few years. I felt very unsure of myself when I started here five years ago, but under your guidance and supervision I have developed skill and confidence.
- I appreciate the time you spent training me so that I could perform my job properly, and also your patience with my mistakes. You even supported me when the home office wanted to let me go.
- Among the many enjoyable aspects of my job are the friendly relationships I have developed here. ? I count you and the other people in the office among my closest friends.
- The knowledge and experience I have gained in the last few years are invaluable.
- You have helped make my years here successful and productive.
- accept my thanks for the opportunity you gave me to
- always remember your consideration
- am grateful for the opportunity to work with
- best wishes to you always
- best wishes for the future success of
- best wishes to all of you for
- experience working with you has been invaluable
- experience gained during my association with
- express my sincere appreciation to
- had the opportunity to work with such a dedicated group of people
- the guidance you gave me
- the opportunity to earn my degree at night school through
- will always remember the personal attention
- will always be grateful for your efforts on my behalf
4. Discus the time for an orderly transition and transferal of your responsibilities
- I will be glad to help acclimate and train my replacement, but my secretary, Carol, could certainly help in that area.
- I will be happy to stay for a reasonable amount of time to train my replacement and make sure that the transition goes smoothly, but I would like to leave as soon as possible.
- My books and records are in order, and I have prepared progress reports detailing the status of my projects. I will be happy to respond to any questions you or my replacement may have about my work.
- I don't want to leave my projects in a state of disarray. Therefore, if you'd like, I will either finish the projects before my end-of-the-month departure or prepare status reports with sufficient detail for my successor to take over with a minimum of lost time and confusion.
- I will be happy to assist you in finding a suitable replacement.
- My staff is quite capable of carrying on until a replacement is appointed. I would even suggest promoting my assistant, Jane Doe, to be the new department head.
- be happy to assist with training my replacement in
- before taking my leave
- finish the projects before my departure
- glad to help train my replacement
- happy to assist you in finding a suitable replacement
- happy to respond to any questions
- make sure that the transition goes smoothly
- books and records are in proper order
- orient the new person
- prepare status reports with sufficient detail for my successor
- willing to stay for a reasonable amount of time to train my replacement
- would suggest promoting my assistant to
- How to Write a Resignation Letter
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- Writing Your Way to Success: Resignation Letters
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