Thank Someone For a Reply or Response — Letter-Writing Tutorial


This thank you note is a courtesy that builds good will. Make it brief, to the point, and sincere.


1. Express thanks for the reply or response.


  • I want to thank you for your timely response to our request to have the front door lock repaired.
  • Thank you for your prompt reply to my inquiry about scheduling a tour through Kansas next summer.
  • Thank you for sending me replacements for the roses damaged in shipment.
  • Thanks for responding to our questions on such short notice.
  • I appreciate your taking the time to send me a list of our classmates.
  • Thank you for returning the questionnaire in such a timely manner.


  • am glad we were able to
  • am grateful for
  • appreciate the time you took to
  • appreciate your sending the
  • appreciate the effort you expended
  • appreciate your quick response
  • enthusiastic reply to
  • for your help and cooperation
  • for responding to our
  • for your timely response
  • for honoring my request
  • for replacing the
  • for returning the questionnaire
  • for sending me the
  • for your prompt response
  • for replying to my
  • for taking the time to
  • for your prompt attention to
  • for the information you supplied
  • for your response to our
  • in such a timely manner
  • on such short notice
  • thank you for
  • to clear things up
  • to answer my questions
  • to resolve this problem
  • your delightful response to

2. Explain the benefit that has come or that you anticipate will come from this action.


  • We can all rest more easily now that we know our quarters are safer.
  • The early arrival of these materials will help us in our recruiting efforts.
  • The bulbs arrived in good condition, and I plan to plant them immediately.
  • We needed the information for our annual report that we must file by January 31. The information you provided was very helpful.
  • Your efforts will help us in our plans for a class reunion in July.
  • The information you gathered has helped us prepare a convincing argument for closing the road leading to the old mine.


  • am happy to inform you
  • are grateful for this information
  • arrived in good condition
  • because of your response
  • because you responded so quickly
  • because of your suggestion
  • couldn't have done it without
  • just what we needed
  • needed the information for
  • never could have done it
  • should see the results of
  • thanks to your prompt reply
  • the information we gathered will
  • the information you provided will
  • want to let you know that
  • want you to know
  • will prove very useful as we
  • will help us in our
  • will be well worth the
  • will make our work easier
  • your efforts will help us to

3. End with a positive statement.


  • On behalf of all the tenants, I thank you for your quick action.
  • We look forward to working with you on this tour.
  • Your warranty is exactly as you stated. Thank you.
  • We will try to give you more time in the future.
  • We hope you will join us for the big event.
  • Thank you for your input.


  • always welcome your insights
  • always welcome your comments
  • because of your obvious concern
  • can always count on you
  • enjoy my dealings with you
  • for your help and cooperation
  • for your prompt attention
  • for your input
  • for your help
  • glad we are able to
  • hope you will be able to
  • in the future
  • is exactly as you said
  • offer more opportunities
  • on behalf of all the
  • our commitment to excellence
  • thank you for
  • the immeasurable effects of
  • want to thank you for
  • was most welcome
  • will make things easier for
  • your help was invaluable

Related Articles

Related Resources

Still can't find the right words for your thank-you letter?

4,001 Business, Sales & Personal Letters

You will with our 500 letter-writing tutorials!

  1. Find the thank-you letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
  2. Or let our 500 letter-writing tutorials guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective thank-you letter.
  3. Print your thank-you letter and send it!

Try our letter-template software risk free when you buy at

If after 30 days you are not satisfied, return it for a full refund



Easy Letters

$19.99 / Download


3,001 Business & Sales Letters

3,001 Business & Sales Letters

$29.99 / Download


1 $19.99 value free with purchase of our software for Windows (not Macintosh)

2 Free with purchase of our software for Windows (not Macintosh)