How to Write a Confirmation Letter
A well-worded confirmation letters helps you ratify, approve, strengthen one's resolve, or give new assurance of the validity of something.
- Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid problems later.
- Repeat the details of the agreement so your reader can respond to any misunderstandings that may have arisen.
- Clarify or amend the terms of your agreement, if necessary.
- Be accurate. Check (and double check!) your facts before sending the letter.
- Choose your tone carefully. Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write in a more personal tone.
- Send the letter within a few days of receiving the original letter, report, order, or other document.
- Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings.
- Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc.
Wish you could write letters like a pro?
Now you can with 4,001 Business, Sales & Personal Letters
- Find a confirmation letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
- Or let our letter recipes guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective confirmation letter.
- Print your confirmation letter and send it!
Try our Letter-Writing Templates Risk Free for 30 Days