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Confirmation Letters Make sure you get it right-the first time. Choose from dozens of model letter templates. A well-worded confirmation letters helps you: ratify approve strengthen one's resolve give new assurance of the validity of something How to write a confirmation letter: Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid problems later. Repeat the details of the agreement so your reader can respond to any misunderstandings that may have arisen. Clarify or amend the terms of your agreement, if necessary. Be accurate. Check (and double check!) your facts before sending the letter. Choose your tone carefully. Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write in a more personal tone. Send the letter within a few days of receiving the original letter, report, order, or other document. Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings. Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc. Need help writing your confirmation letter? Say it right with professional-quality confirmation letters. Write with confidence using: Expert help every step of the way Appropriate phrases and sentences Challenging letters made easy You'll get sample confirmation letters for each of these topics: Agreements/Authorizations Confirm an oral agreement Confirm that you have given authorization to someone Request confirmation of an authorization to take action Business/Work Acknowledge the receipt of a report, letter, or other Confirm a directive or decision Confirm a transfer, promotion, or relocation assignment Confirm an appointment, meeting, or interview Confirm miscellaneous business agreements Confirm an order you have made Confirm receipt of an order from a customer Confirm the receipt of a resume, contract bid, or application (receiver's letter) Follow up after a meeting to review decisions and assignments Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter) Schedule an appointment to interview a potential employee Miscellaneous Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check Request confirmation of receipt of earlier mailings Confirm an error correction or revision Confirm the receipt of a package or other item(s) Confirm the sending of a package or other item(s) Social or Business Events Confirm a guest's attendance at a conference or symposium (organizer's letter) Confirm a speaker's or special guest's attendance Confirm your own attendance as a speaker or special guest Travel/Accommodations Confirm a reservation or registration (organizer's or accommodation provider's letter) Confirm a reservation or registration (traveler's letter) Confirm travel arrangements (arranger's letter) Confirm travel arrangements (traveler's letter) Writing a letter can be as easy as 1, 2, 3! Find a confirmation letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective confirmation letter. Print your confirmation letter and send it!

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Why confirmation letters can save a lot of time and money

By forestalling complications or misunderstandings down the road, confirmation letters allow you to:

• Ease any misgivings the person may have about the situation or event. A confirmation letter is also the perfect opportunity to give that person the information he or she needs to benefit fully from the product, correspondence, or event.

• Confirm and clarify a decision or an oral agreement in writing to ensure that all parties share the same understanding and that you have a written record for future reference.

• Acknowledge or confirm that you have received a letter, order, report, or other document and that you are acting on it.

• Communicate important information such as when something will arrive, how you will deliver it, what other products or services you can offer, and so forth.

• Assure a client, co-worker, or associate that you will take the correspondence that you received from him or her seriously.

• Express appreciation for the letter, invitation, or other document that you received.

• Reaffirm information exchanged in a previous meeting or communication.

• Build goodwill and trust.

• Remind others who attended a meeting of the decisions and assignments that were made. This letter is an effective way to move the work along.

• Give information about yourself or an event you are promoting or hosting-tell about yourself, share your enthusiasm, and bring up any questions that may need to be answered.

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