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Confirmation Letters
Writing confirmation letters? Download our award-winning letters.
Make sure you get it right the first time. Show others that what is important to them is important to you.
Just select the type of letter you want and our software gives you sample letters.
How to write confirmation letters
Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid problems later.
Repeat the details of the agreement so your reader can respond to any misunderstandings that may have arisen.
Clarify or amend the terms of your agreement, if necessary.
Be accurate. Check (and double check!) your facts before sending the letter.
Choose your tone carefully. Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write with a more personal tone.
Send the letter within a few days of receiving the original letter, report, order, or other document.
Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings.
Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc.
Confirmation letters can save a lot of time and money
By forestalling complications or misunderstandings down the road, confirmation letters allow you to:
Ease any misgivings the person may have about the situation or event. A confirmation letter is also the perfect opportunity to give that person the information he or she needs to benefit fully from the product, correspondence, or event.
Confirm and clarify a decision or an oral agreement in writing to ensure that all parties share the same understanding and that you have a written record for future reference.
Acknowledge or confirm that you have received a letter, order, report, or other document and that you are acting on it.
Communicate important information such as when something will arrive, how you will deliver it, what other products or services you can offer, and so forth.
Assure a client, co-worker, or associate that you will take the correspondence that you received from him or her seriously.
Express appreciation for the letter, invitation, or other document that you received.
Reaffirm information exchanged in a previous meeting or communication.
Build goodwill and trust.
Remind others who attended a meeting of the decisions and assignments that were made. This letter is an effective way to move the work along.
Give information about yourself or an event you are promoting or hosting-tell about yourself, share your enthusiasm, and bring up any questions that may need to be answered.
| Need the right words for your confirmation letter? |
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Say it right with professional confirmation letters. Learn with: - Must-know tips
- Helpful writing steps
- Letters writers agree work the best
- Choice sentences and phrases for each step
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Confirmation Letter Topics
Get a variety of confirmation letters for each of these topics:
Agreements/Authorizations
Business/Work
Acknowledge the receipt of a report, letter, or other
Confirm a directive or decision
Confirm a transfer, promotion, or relocation assignment
Confirm an appointment, meeting, or interview
Confirm miscellaneous business agreements
Confirm an order you have made
Confirm receipt of an order from a customer
Confirm the receipt of a resume, contract bid, or application (receiver's letter)
Follow up after a meeting to review decisions and assignments
Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
Schedule an appointment to interview a potential employee
Miscellaneous
Social or Business Events
Travel/Accommodations
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