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Invitation Letters

Invite your guests with warmth and friendship.
Choose from dozens of model letter templates.


How to write an invitation letter:

  1. The tone of an invitation should be always positive, in anticipation of a pleasurable occasion. Picture your guests smiling when they read your letter of invitation. Clever phrasing, poetry or a themed approach may be appropriate for an informal occasion, but you should express the details clearly.

  2. Extend the invitation, naming the event and including the date, time, and place. If the event has a special purpose, such as honoring someone or celebrating an anniversary, state this.

  3. Indicate if a gift is not expected if the event is a retirement, an anniversary, or a reception. If a gift is welcome, it is usually best to say nothing, except in the case of bridal or baby showers.

  4. Indicate the appropriate dress, if there is any reason for question.

  5. Express anticipation.

  6. Ask for a response by a specific date.

  7. Try to send your invitation letter two weeks or more in advance.


Be sure your invitation letter includes:

  • The name of the person sponsoring the event (who is the host/hostess?)

  • Exactly who is invited (can someone bring a guest, spouse, child?)

  • What type of social event is being held

  • The date, address, and time of the event

  • Directions or a simple map if the location may be difficult to find

  • What type of dress is appropriate or preferred

  • The phone number and deadline to reply; precede these facts with “RSVP” (French abbreviation for “please reply”).


If you must decline to accept an offer, invitation, or gift, you should:

  • Be gracious, whatever the reason is that you must decline.

  • Thank the person for the invitation, offer, gift, suggestion, etc.

  • State clearly that you are unable to accept.

  • Briefly state the reason that you are unable to accept, if desired.

  • In closing, restate your appreciation for the person’s consideration.

Need help writing your invitation letter?

4,001 Business, Sales & Personal Letters

Say it right with professional-quality invitation letters. Write with confidence using:

  • Expert help every step of the way
  • Appropriate phrases and sentences
  • Challenging letters made easy

You'll get sample invitation letters for each of these topics:

You'll also get sample letters for each of these related topics and more:

Accept an invitation

Announce or cancel an invitation

Confirm or decline an invitation

Writing a letter can be as easy as 1, 2, 3!

  1. Find an invitation letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.

  2. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective invitation letter.

  3. Print your invitation letter and send it!


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  Easy Letters 3,001 Business & Sales Letters 4,001 Business, Sales & Personal Letters
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