Inform Letters

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You'll get sample inform letters for each of these topics:

• Notify employees of a new policy or a change in an existing one

Related Inform Letters

• Announce a budget surplus
• Announce a business anniversary
• Announce a change in your company's name
• Announce a change of business address
• Announce a company savings plan
• Announce a hiring freeze
• Announce a holiday closing
• Announce a holiday work schedule
• Announce a job opening
• Announce a job-related party or retreat
• Announce a layoff
• Announce a new business, store, or branch office
• Announce a new partner
• Announce a new product or service
• Announce a routine meeting
• Announce a special meeting
• Announce actions to be taken during a strike (management's announcement)
• Announce an imminent strike (labor's announcement)
• Announce punitive measures against a client's account
• Approve a proposal
• Approve a vacation or leave of absence
• Approve attendance at a conference or seminar
• Approve payment or funding for expenses incurred
• Authorize work to be done
• Cancel or decline to schedule an appointment
• Cancel or postpone an appointment
• Complain about poor service or a faulty product
• Confirm a transfer, promotion, or relocation assignment
• Confirm that you have given authorization to someone
• Confirm the receipt of a resume, contract bid, or application (receiver's letter)
• Confirm miscellaneous business agreements
• Delegate a special project
• Delegate new or additional duties
• Delegate responsibilities for the period of your absence
• Give advice to subordinates
• Grant a promotion or raise
• Introduce a product or service
• Issue directives concerning specific tasks
• Issue directives concerning studies and investigations
• Issue directives concerning reports and paperwork
• Issue directives to adjust territories or structures
• Issue directives to establish, change or reaffirm policies
• Issue directives to establish, change, or reaffirm procedures
• Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
• Request confirmation of an authorization to take action
• Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
• Respond to a complaint
• Respond to a request for your resume
• Take the minutes of a meeting
• Transmit informational or sales literature
• Write a complaint letter to a subordinate
• Write a complaint letter to a superior
• Write a cover letter to introduce a resume

Civic/Government

• Announce a bad weather or civil emergency policy
• Complain about community problems
• Correct an official's mistake on your taxes
• Report required information to a government agency

Credit/Loan

• Approve a loan
• Cancel or withdraw a customer's credit account
• Cancel your own credit account
• Grant approval for credit
• Notify a creditor that you have stopped payment on a check
• Notify a debtor of a returned check
• Write a credit reference

Customers

• Correct a customer's error or assertion
• Delegate follow-up on a complaint from a customer
• Inform a customer of an incorrect payment amount and ask for the balance
• Inform a customer of an overpayment
• Inform customers of a misprint
• Keep a customer up to date on progress
• Notify a customer that a shipment has been delayed or that merchandise ordered is not available
• Notify a customer that you have shipped an order

Employees

• Announce an employee's achievement
• Announce an employee training session
• Announce an office or store closing to employees
• Announce bad news to employees
• Announce the appointment of an employee to a committee or position
• Announce the death of an employee or an employee's relative
• Complain about an employee who has given poor or offensive service
• Dismiss an employee for poor performance or unacceptable behavior
• Inform employees of another's illness
• Introduce a new employee

Miscellaneous

• Announce a contest winner
• Announce a drug testing program
• Authorize a study or report
• Authorize legal representation
• Authorize medical treatment
• Cancel a membership or subscription
• Cancel a rental contract
• Cancel a service contract
• Complain about harassment
• Complain to a club or organization
• Complain about an unfair insurance payment or settlement
• Confirm a guest's attendance at a conference or symposium (organizer's letter)
• Confirm a directive or decision
• Confirm an error correction or revision
• Confirm the receipt of a package or other item(s)
• Confirm the sending of a package or other item(s)
• Correct an error in a payment made or received
• Endorse a proposal or report
• Explain an error you have made
• File a warranty claim
• Grant permission to use or publish materials
• Make an insurance claim
• Network by discussing publications or speeches
• Offer voluntary services
• Relieve someone from delegated responsibilities because someone else will assume them
• Write a letter to persuade an editor or the public on an issue
• Write a news release

Personal

• Announce a broken engagement
• Announce a change of address
• Announce a class reunion
• Announce a divorce
• Announce an engagement in a newspaper
• Announce an engagement in a personal letter
• Announce an engagement with an invitation
• Announce the birth or adoption of a baby (personal letter)
• Announce the birth or adoption of a baby (public announcement)
• Announce the death of a family member, or write the obituary
• Announce the death of a family member to other family members, close friends, and acquaintances
• Announce the graduation of a son or daughter
• Announce your own retirement
• Cancel a reservation
• Cancel or postpone an invitation
• Cancel a wedding
• Confirm your own attendance as a speaker or special guest
• Correct your own error in a transaction
• Introduce a friend, an acquaintance, a relative, or yourself to someone in anticipation of a future meeting

Sales

• Announce a price decrease
• Announce a price increase
• Announce a sales contest
• Announce or introduce a new salesperson

Social Events/Travel

• Confirm a reservation or registration (organizer's or accommodation provider's letter)
• Confirm a reservation or registration (traveler's letter)
• Confirm a speaker's or special guest's attendance
• Confirm travel arrangements (arranger's letter)
• Confirm travel arrangements (traveler's letter)

How to write an inform letter:

Inform letters can be powerful tools to spread important information. Keeping individuals well informed is vital to your business.

• Be thorough, but concise. Omit irrelevant details and communicate the facts.

• Be courteous.

• For unpleasant news, such as a layoff, write your letter in a direct yet sensitive way.

• Make sure that the information you send is clear and complete so that you are not bombarded with questions later.

• Write your letter in such a way that the reader can get the information quickly and be able to refer to it easily in the future, if necessary.

• Send reminders about meetings and appointments in good time so that the recipient has sufficient time to prepare or fulfill assignments. Send other reminders as the need arises.

• When writing this letter, be sure to communicate exactly what you want. Giving precise instructions or information now may save a great deal of correcting later.