Inform Letters

Create letters to inform others, impart information, or share knowledge

Inform letters can be powerful tools to spread important information. Keeping individuals well informed is vital to your business.

Whether your inform letter needs help with etiquette, professionalism, appropriate wording, or keeping the reader's attention, WriteExpress gives you excellent inform letters that help you find the right words for this situation.

How to write an inform letter:

• Be thorough, but concise. Omit irrelevant details and communicate the facts.

• Be courteous.

• For unpleasant news, such as a layoff, write your letter in a direct yet sensitive way.

• Make sure that the information you send is clear and complete so that you are not bombarded with questions later.

• Write your letter in such a way that the reader can get the information quickly and be able to refer to it easily in the future, if necessary.

• Send reminders about meetings and appointments in good time so that the recipient has sufficient time to prepare or fulfill assignments. Send other reminders as the need arises.

• When writing this letter, be sure to communicate exactly what you want. Giving precise instructions or information now may save a great deal of correcting later.

Need to write an inform letter? Say it right with our professionally written inform letters. Write with confidence using: Must-know letter-writing tips Expert help every step of the way Appropriate phrases and sentences Words writers agree work the best It is easy with inform letters for these topics: Business/Work Announce a budget surplus Announce a business anniversary Announce a change in your company's name Announce a change of business address Announce a company savings plan Announce a hiring freeze Announce a holiday closing Announce a holiday work schedule Announce a job opening Announce a job-related party or retreat Announce a layoff Announce a new business, store, or branch office Announce a new partner Announce a new product or service Announce a routine meeting Announce a special meeting Announce actions to be taken during a strike (management's announcement) Announce an imminent strike (labor's announcement) Announce punitive measures against a client's account Approve a proposal Approve a vacation or leave of absence Approve attendance at a conference or seminar Approve payment or funding for expenses incurred Authorize work to be done Cancel or decline to schedule an appointment Cancel or postpone an appointment Complain about poor service or a faulty product Confirm a transfer, promotion, or relocation assignment Confirm that you have given authorization to someone Confirm the receipt of a resume, contract bid, or application (receiver's letter) Confirm miscellaneous business agreements Delegate a special project Delegate new or additional duties Delegate responsibilities for the period of your absence Give advice to subordinates Grant a promotion or raise Introduce a product or service Issue directives concerning specific tasks Issue directives concerning studies and investigations Issue directives concerning reports and paperwork Issue directives to adjust territories or structures Issue directives to establish, change or reaffirm policies Issue directives to establish, change, or reaffirm procedures Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise Request confirmation of an authorization to take action Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter) Respond to a complaint Respond to a request for your resume Take the minutes of a meeting Transmit informational or sales literature Write a complaint letter to a subordinate Write a complaint letter to a superior Write a cover letter to introduce a resume Civic/Government Announce a bad weather or civil emergency policy Complain about community problems Correct an official's mistake on your taxes Report required information to a government agency Credit/Loan Approve a loan Cancel or withdraw a customer's credit account Cancel your own credit account Grant approval for credit Notify a creditor that you have stopped payment on a check Notify a debtor of a returned check Write a credit reference Customers Correct a customer's error or assertion Delegate follow-up on a complaint from a customer Inform a customer of an incorrect payment amount and ask for the balance Inform a customer of an overpayment Inform customers of a misprint Keep a customer up to date on progress Notify a customer that a shipment has been delayed or that merchandise ordered is not available Notify a customer that you have shipped an order Employees Announce an employee's achievement Announce an employee training session Announce an office or store closing to employees Announce bad news to employees Announce the appointment of an employee to a committee or position Announce the death of an employee or an employee's relative Complain about an employee who has given poor or offensive service Dismiss an employee for poor performance or unacceptable behavior Inform employees of another's illness Introduce a new employee Notify employees of a new policy or a change in an existing one Miscellaneous Announce a contest winner Announce a drug testing program Authorize a study or report Authorize legal representation Authorize medical treatment Cancel a membership or subscription Cancel a rental contract Cancel a service contract Complain about harassment Complain to a club or organization Complain about an unfair insurance payment or settlement Confirm a guest's attendance at a conference or symposium (organizer's letter) Confirm a directive or decision Confirm an error correction or revision Confirm the receipt of a package or other item(s) Confirm the sending of a package or other item(s) Correct an error in a payment made or received Endorse a proposal or report Explain an error you have made File a warranty claim Grant permission to use or publish materials Make an insurance claim Network by discussing publications or speeches Offer voluntary services Relieve someone from delegated responsibilities because someone else will assume them Write a letter to persuade an editor or the public on an issue Write a news release Personal Announce a broken engagement Announce a change of address Announce a class reunion Announce a divorce Announce an engagement in a newspaper Announce an engagement in a personal letter Announce an engagement with an invitation Announce the birth or adoption of a baby (personal letter) Announce the birth or adoption of a baby (public announcement) Announce the death of a family member, or write the obituary Announce the death of a family member to other family members, close friends, and acquaintances Announce the graduation of a son or daughter Announce your own retirement Cancel a reservation Cancel or postpone an invitation Cancel a wedding Confirm your own attendance as a speaker or special guest Correct your own error in a transaction Introduce a friend, an acquaintance, a relative, or yourself to someone in anticipation of a future meeting Sales Announce a price decrease Announce a price increase Announce a sales contest Announce or introduce a new salesperson Social Events/Travel Confirm a reservation or registration (organizer's or accommodation provider's letter) Confirm a reservation or registration (traveler's letter) Confirm a speaker's or special guest's attendance Confirm travel arrangements (arranger's letter) Confirm travel arrangements (traveler's letter) Get the right words for your letters in three easy steps: Choose from a variety of prewritten inform letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective inform letter. Print your inform letter and send it!

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