Delegation Letters

39 delegation letters to help you find the perfect words

Delegate responsibility and make your life easier.

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Can a good delegation letter simplify your life?
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When writing your delegation letter, don't forget to consider:

• What are the specific duties and responsibilities that you want to delegate and exactly what are the objectives you hope to achieve? Is there a deadline for their completion?

• Is this a permanent situation? If not, exactly how long do you want the delegation period to last?

• Will the employee to whom you are delegating new responsibilities need additional training? Is there a source he/she can turn to with any questions that may arise?

• Will it be necessary for another employee to cover the regular responsibilities of the employee who will be delegated new ones?

• Will you expect the employee to work extra hours to fulfill the new responsibilities he/she has been delegated?

• Will the employee who is delegated new responsibilities receive compensation in the form of a pay increase or a bonus?

• Should you acknowledge the employee's successful handling of the delegated responsibilities by publicly praising him/her in the department, either verbally or in a written communication?

• Note: Write a formal letter to the employee who has accepted the new responsibilities, even if the delegation letter is a follow-up to an interview in which you explained the situation in person.

Delegation Letter Topics

Get a variety of delegation letters for each of these topics:

• Authorize a study or report

• Authorize medical treatment

• Delegate a special project

• Delegate follow-up on a complaint from a customer

• Delegate new or additional duties

• Delegate responsibilities for the period of your absence

• Follow up after a meeting to review decisions and assignments

• Relieve someone from delegated responsibilities because someone else will assume them

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