27 Free Example Acknowledgment Letters

Courteous acknowledgment letters promote goodwill, favor and payback

Choose a topic to view acknowledgment letter templates:

Acknowledge an order or subscription Acknowledge payment of an overdue balance Acknowledge the receipt of a report, letter or other Acknowledge the receipt of a resume Acknowledge the receipt of a suggestion from an employee Acknowledge the return of an item for exchange, refund or credit

More Acknowledgment Letters

Business
Accept a request to serve in an honorary position Accept a resignation Accept and express appreciation for a suggestion Confirm an appointment, meeting, or interview Confirm miscellaneous business agreements Note the anniversary of a customer's company Write a letter on the anniversary of your company
Confirmation
Confirm an error, correction or revision Confirm an oral agreement Confirm a directive or decision Confirm that you have given authorization to someone Request confirmation of an authorization to take action
Employees
Announce an employee's retirement Note the anniversary of an employee's service
Miscellaneous
Respond positively to negative feedback Respond to rumors Write a letter acknowledging achievements
Social Events
Accept a formal invitation to a social event Accept an informal invitation to a social event Accept an invitation to a business appointment

How to Write an Acknowledgment Letter

Melvin Luthy
by Melvin J. Luthy PhD
Chief Editor

  1. Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

  2. Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.

  3. Include a short, sincere apology if the acknowledgment letter is delayed.

  4. Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.

  5. Be sincere—most people can sense when you aren't being honest.

  6. Address your letter to a specific person, if possible, not just the company or organization in general.

Recommended Letter-Writing Resources

Action Verbs for Resumes Business Letter Format Tips Letter Closings