Acknowledgment Letters

114 professional acknowledgment letters: Tell someone you care!

Courteous acknowledgment letters pay back with favor and goodwill.

How to write acknowledgment letters:

• Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

• Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.

• Include a short, sincere apology if the acknowledgment letter is delayed.

• Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.

• Be sincere-most people can sense when you aren't being honest.

• Address your letter to a specific person, if possible, not just the company or organization in general.

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Acknowledgment Letter Topics

Get a variety of acknowledgment letters for each of these topics:

Business/Work

• Accept a request to serve in an honorary position

• Accept a resignation

• Accept and express appreciation for a suggestion

• Acknowledge an order or subscription

• Acknowledge payment of an overdue balance

• Acknowledge the receipt of a report, letter, or other

• Acknowledge the receipt of a resume

• Acknowledge the return of an item for exchange, refund, or credit

• Confirm an appointment, meeting, or interview

• Confirm miscellaneous business agreements

• Note the anniversary of a customer's company

• Write a letter on the anniversary of your company

Confirmation

• Confirm an error, correction or revision

• Confirm an oral agreement

• Confirm a directive or decision

• Confirm that you have given authorization to someone

• Request confirmation of an authorization to take action

Employees

• Acknowledge the receipt of a suggestion from an employee

• Announce an employee's retirement

• Note the anniversary of an employee's service

Miscellaneous

• Respond positively to negative feedback

• Respond to rumors

• Write a letter acknowledging achievements

Social Events

• Accept a formal invitation to a social event

• Accept an informal invitation to a social event

• Accept an invitation to a business appointment

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Acknowledgment letters let others know that you value their time and opinion. They allow you to:

• Acknowledge or confirm that you have received a letter, order, report, etc. and that you are acting on it.

• Communicate important information such as when something will arrive, how you will deliver it, what other products or services you can offer, and so forth.

• Assure a client, co-worker, or associate that you will take the correspondence that you received from him or her seriously.

• Express appreciation for the letter, invitation, or other document that you received.

• Recognize the accomplishments and achievements of customers, business associates, and civic leaders.

• Highlight the contributions, merits, or value of someone or something.

• Confirm and clarify a decision or oral agreement in writing.

• Build goodwill and trust.