27 Free Example Acknowledgment Letters
Courteous acknowledgment letters promote goodwill, favor and payback
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More Acknowledgment Letters
Business
Accept a request to serve in an honorary position
Accept a resignation
Accept and express appreciation for a suggestion
Confirm an appointment, meeting, or interview
Confirm miscellaneous business agreements
Note the anniversary of a customer's company
Write a letter on the anniversary of your company
Confirmation
Employees
Miscellaneous
Social Events
How to Write an Acknowledgment Letter
Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.
Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.
Include a short, sincere apology if the acknowledgment letter is delayed.
Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.
Be sincere—most people can sense when you aren't being honest.
- Address your letter to a specific person, if possible, not just the company or organization in general.