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Acknowledgment Letters
Let them know you care. Goodwill, favor, and payback may result from courteous acknowledgement letters.
With WriteExpress software you get example acknowledgment letters to help you find the perfect words to say, plus choice sentences and phrases recommended by professionals.
How to write an acknowledgment letter:
Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.
Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.
Include a short, sincere apology if the acknowledgment letter is delayed.
Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.
Be sincere—most people can sense when you aren't being honest.
Address your letter to a specific person, if possible, not just the company or organization in general.
With WriteExpress, it is easy to find the right words for your acknowledgment letter.
Choose from a variety of prewritten acknowledgment letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor.
Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective acknowledgment letter.
Print your acknowledgment letter and send it!
For each topic you get several acknowledgment letters already written for you:
Business/Work
Confirmation
Employees
Miscellaneous
Social Events
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Remember, acknowledgment letters let others know that you value their time and opinion. They allow you to:
- Acknowledge or confirm that you have received a letter, order, report, etc. and that you are acting on it.
- Communicate important information such as when something will arrive, how you will deliver it, what other products or services you can offer, and so forth.
- Assure a client, co-worker, or associate that you will take the correspondence that you received from him or her seriously.
- Express appreciation for the letter, invitation, or other document that you received.
- Recognize the accomplishments and achievements of customers, business associates, and civic leaders.
- Highlight the contributions, merits, or value of someone or something.
- Confirm and clarify a decision or oral agreement in writing.
- Build goodwill and trust.
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