How to Write an Acknowledgment Letter

by Melvin J. Luthy PhD, Chief Editor
  1. Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

  2. Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.

  3. Include a short, sincere apology if the acknowledgment letter is delayed.

  4. Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.

  5. Be sincere—most people can sense when you aren't being honest.

  6. Address your letter to a specific person, if possible, not just the company or organization in general.

Try our Letter-Template Software Risk Free for 30-Days When You Buy at WriteExpress.com
If You’re Not Satisfied Return it for a Full Refund

Good

  • Easy Letters

$19.99
Download

Better

  • 3,001 Business & Sales Letters

$29.99
Download

Best

  • 4,001 Business, Sales & Personal Letters

$34.99
Download

1 $19.99 value free with purchase of our software for Windows (not Macintosh)

2 Free with purchase of our software for Windows (not Macintosh)