Appreciation Letters

318 letters to make them feel special

People like others who show kindness. Employees work harder when they feel appreciated. With a sincere, well-written appreciation letter you can improve relations and open doors to future opportunities.

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Appreciation Letter Tips:

• Write your appreciation letter within a few days of whatever happened to inspire your gratitude.

• Handwrite a personal appreciation letter on a sheet of stationery.

• Use customized letterhead for business correspondence.

• Address your appreciation letter to a specific person, if possible, not just to the company or to the organization in general.

• Specifically state what you appreciate.

• Be sincere--most people can sense when you are not being honest.

• Write clearly and concisely; this is no time to be longwinded or flowery.

• Be brief.

• Avoid thanking the person beforehand--for example: ‘Thanking you in advance for your help in this matter.’ To do so is presumptuous and suggests you do not feel the need to write a follow-up letter.

• Close with warm regards or best wishes for continued success.

Appreciation Letter Topics

Get a variety of appreciation letters for each of these topics:

Accept an Honor/Suggestion

• Accept an honor

• Accept and express appreciation for a suggestion

Business/Work

• Accept a job offer

• Accept an invitation to a business appointment

• Acknowledge the receipt of a report, letter, or other

• Acknowledge the receipt of a resume

• Congratulate someone on his or her retirement

• Encourage/motivate your reader to increase sales

• Relieve someone from delegated responsibilities because someone else will assume them

• Thank a business for good service, low prices, or professional courtesies

• Thank someone for an appointment, interview, or meeting

• Thank someone for an award, bonus, or raise

• Write a farewell letter to a person who is leaving employment

• Write a farewell letter to a person who is retiring

• Write a farewell letter to management, co-workers or clients

Civic Service

• Thank a doctor or health care facility

• Thank a religious leader

Customers

• Express appreciation to long-term customers and those who pay their bills promptly

• Follow up after a sale to thank the customer and offer service

• Note the anniversary of a customer's company

• Thank a customer for a payment

• Thank a customer for purchasing a product or service

• Thank a customer or client

Employee

• Acknowledge the receipt of a suggestion from an employee

• Announce the appointment of an employee to a committee or position

• Congratulate an employee on the anniversary of his or her service

• Compliment or praise an employee's family for their contribution to the employee's success

• Compliment or praise an employee's work performance

• Express appreciation to an employee

• Note the anniversary of an employee's service

• Thank a retiree for his or her service

Government/Political

• Congratulate a politician on an election or on the passage of legislation

• Express regret on the defeat of legislation or the loss of an election

• Praise government officials or employees

Media

• Compliment or praise the media, an author, or an editor

• Thank someone for media exposure

Personal

• Give personal compliments or praise

Positive Feedback

• Reply positively to a suggestion

• Respond positively to negative feedback

• Respond to a complaint and treat it as valuable feedback

Praise

• Compliment or praise a product or service supplier

• Compliment or praise a program chairperson or planner

• Compliment or praise a salesperson or a sales staff

• Compliment or praise a speaker

• Compliment or praise someone for an achievement

• Compliment or praise the work of an employee from another firm

• Congratulate someone on a speech or presentation

Service

• Accept a request to serve in an honorary position

• Thank someone for a favor

• Thank someone for a gift

• Thank someone for volunteer work

• Thank someone for help or support

• Thank someone for helping in your absence

• Thank someone for hospitality

• Thank someone for a philanthropic contribution

• Write a letter to accompany a contribution to a good cause

Social Event

• Accept a formal invitation to a social event

• Accept an informal invitation to a social event

• Thank someone for a pleasant occasion

• Thank someone for visiting a place or attending an event

Sympathy

• Send a gift with a sympathy letter

• Thank someone for expressions of sympathy

Thank You

• Thank someone for a compliment or praise

• Thank someone for a job well done

• Thank someone for a referral or recommendation

• Thank someone for a reply or response

• Thank someone for a speech or presentation

• Thank someone for accepting your advice or recommendation

• Thank someone for advice or a suggestion

• Thank someone for an inquiry

• Thank someone for information

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