How to Write an Appreciation Letter

People respond positively when treated kindly. Employees work harder when they feel appreciated. With a sincere, well-written appreciation letter you can make someone feel special or improve relations. Focus on words of admiration, gratitude or recognition that create happy feelings.

  1. Write your letter quickly
    Write your appreciation letter within a few days of whatever happened to inspire your gratitude.
  2. Use stationery
    Write your personal appreciation letter on a sheet of stationery.
  3. Use customized letterhead
    for business correspondence.
  4. Address your appreciation letter to a specific person
    If possible, not just to the company or to the organization in general.
  5. Specifically state what you appreciate
  6. Be sincere
    Most people can sense when you are not being honest.
  7. Write clearly and concisely
    This is no time to be longwinded or flowery.
  8. Be brief
  9. Avoid thanking the person beforehand
    For example: "Thanking you in advance for your help in this matter." To do so is presumptuous and suggests you do not feel the need to write a follow-up letter.
  10. Close with warm regards or best wishes for continued success

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4,001 Business, Sales & Personal Letters

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  1. Find an appreciation letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
  2. Or let our letter recipes guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective appreciation letter.
  3. Print your appreciation letter and send it!

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