Compliment or praise an employee's work performance

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Tips: Keep your letter brief! Praise is a powerful motivator. Take the time to give genuine, specific compliments in a friendly, yet professional manner. A bonus check or some other tangible expression of thanks may accompany this letter.

	Sample Compliment Letter #1: Jane, we in management are well-aware of your personal contributions to the Doe project. Given a complex problem, you have a rare and enviable ability to find a simple solution. It is delightful to see how your eyes light up when you are working on new ideas. Thank you for the enthusiasm you add to the team. You are a great contributor. We hope you will be inspiring us with your innovative thinking for years to come.
	Sample Compliment Letter #2: I want to compliment you on getting the sales brochure out in record time. I know you had to spend time on Saturdays to pull things together after some of the data was lost, but you did it without complaint. I trust these kinds of pressures will be a thing of the past as we get new equipment. We sincerely appreciate your outstanding work in getting this campaign started right. Thank you, again, for taking this problem in stride. You have a promising future in the company.
	Sample Compliment Letter #3: Congratulations on your presentation to our new clients last Friday. I thought your descriptive approach with multicolored visuals was very effective. The clients seemed especially to appreciate your attention to detail when you answered their questions. Thank you for the preparation you put into this effort. It was one of the best I have attended.
	Sample Compliment Letter #4: Congratulations! Your work group achieved the highest quality production of the whole factory last month. In addition to having the highest overall score, your group also had the lowest rework percentages in the plant. This is particularly impressive since our overall quality figures were up for all departments for the month. The diligence and dedication demonstrated by your team have been mentioned by your supervisors and your colleagues. We have all noticed the enthusiasm and extra hours each of you put in this last month. Thank you for your significant contribution to our division's success. We are implementing your recommendations for new equipment and hope that it will help you to maintain the same excellent performance.

Combine sample phrases and sentences to create a letter that is specific to your own personal situation.

1. Mention the work or achievement that deserves the compliment.

Sentences:

I was pleased with your presentation on Friday. It was very interesting, accurate, and motivating.
I want to commend you for your fine work on our last project.
I want you to know how impressed I am with the professional manner in which you handled the Doe account.

I continue to be grateful for your ability to find every error. Without your sharp eye we would have been working for days trying to resolve the discrepancies in the Doe account.

Congratulations, John! Your team surpassed this month's production goals in both quality and quantity.

We just want to tell you how much we appreciate the public relations work you do for us.

Phrases:

a direct result of your efforts

a job well done

accept my sincerest

are to be commended for

congratulations on

done a magnificent job

exceptional job you did

have been very pleased

how much we value

how impressed I was

how much I appreciate

let you knowv
must compliment you on

must give you the credit for

such a fine job

the outstanding success of

the excellent quality of

the professional manner

the contribution you make

very impressed with

want to commend your

was most pleased with

your positive impact on

2. Acknowledge the qualities the employee possesses to achieve the high standard.

Sentences:

Your willingness to spend long hours in meticulous research has brought impressive results that motivate the younger members of the team.

Your insistence on professional quality at each stage produced a much better product than we had originally thought possible.

Not only did you identify the problem, you explained how we can avoid the error in the future.

Your ability to motivate your team to work together in harmony is a rare thing in this industry.

We salute you for your professional approach and are proud to have you as part of our staff.

We have come to depend on your market predictions and insightful observations.v

Phrases:

can take pride in

competence and sensitivity

done expertly and thoroughly

expertise and diligence

extra time and effort

hard work and commitment

have been invaluable

have set a standard for

have come to depend on

professional approach to

support you gave to

taking the initiative

talent combined with

the enthusiastic way you

time and effort

to go the extra mile

to take the lead in

your ability to

your willingness to

your contribution tov
your influence on

your dedication to

willingness to help

3. Thank the employee for his or her contribution

Sentences:

Thank you for your dedication.

We appreciate your thoroughness.

Thank you for helping us make a smooth transition.

Thank you for your outstanding service.

Please accept my gratitude for your extra effort.

Thank you for your contribution.

We appreciate your devotion to your work.

Thank you for enriching our work environment.

Phrases:

a job well done

a significant contribution

accept my gratitude for

an asset to our

appreciate having you

as a result of your efforts

best wishes for

cannot overestimate the value of

commend you for

congratulations to

continue to excel

continued success in

count it a privilege to

enjoy the rewards of

express our appreciation for

future association with

gain further recognition for

gain even more visibility

good luck with

hope other opportunities will

in the future

keep up the good work

look forward to

made the difference

making quite a name for yourself

making a great contribution to

many contributions to

our best wishes

reap many benefits from

sincerely grateful for

thank you for

thank you

very proud of

vital to our success

will be watching your

will prove to be of great value to

wish you continued success

wish you similar success with

your future endeavors

your future accomplishments

your contribution to

your happiness and success

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