Job-Offer Letter Samples

With WriteExpress software you get example job-offer letters to help you find the perfect words to say, plus choice phrases and sentences recommended by professionals.

How to write a letter to extend a job offer:

• A written job offer eliminates misunderstandings and clarifies important details. Use this opportunity to make the applicant feel positive about employment with you. In discussing the offer, be careful not to imply more than you are sure you can deliver. Also, you may want to use this letter to ask your reader to provide proof of legal employment eligibility.

• Assure the sender that you have received the resume and that you will consider it carefully.

• Your letter should be direct and encouraging, but not overbearing.

• As you write the letter, be thorough, but concise. Omit irrelevant details and communicate the facts. On the other hand, make sure that the information you send is clear and complete so that you do not have to answer a barrage of questions later.

• Formalize the job offer in writing. Include, for example, important information such as the agreed-upon start date for employment, job title and additional details about responsibilities, job location, and starting salary.

• Offering a position to someone who has not applied for the job?
  This can be a sensitive task, especially if that person is already employed by someone else. For this to be an effective letter, you must convince your prospective employee that a position with your company would be much better than his or her current job.

How to write a letter to respond to a job offer:

• When accepting a job offer, begin by identifying the position. Express sincere appreciation for the offer, and indicate the enthusiasm you have for the new position.

• If you wish to include conditions in your response letter to a job offer, be certain that they are important enough to you that you are willing to jeopardize the offer rather than accept it as it is written. Be positive and respectful, and make sure that the reader realizes that you would like to accept the offer.

• If you are sincerely interested in a position, but need more time to make your decision, express your appreciation for the job offer, and specify the amount of additional time you are requesting. You may wish to include some of the details of the offer, if you need to clarify anything. Before closing your letter, indicate the date by which you will respond with a decision.

How to write a letter to decline a job offer:

• When writing a letter to decline a job offer, promotion, transfer, or similar opportunity, express your appreciation and decline the offer graciously.

• If you decide not to hire a job applicant, it is a nice gesture to write a letter informing the person of that fact. It is best to write this courtesy letter as soon as you have decided not to hire the applicant(s).

Haven't heard anything and want to follow up?

• If you want to follow up with an employer during a job search after a lapse of time, write a letter to remind the person of your name and qualifications, as well as your interest in securing the position.

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