Social Event Letters

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When writing social event letters:

• As a general rule, write the invitation letters so that they can arrive at least two weeks before the event.

• Normally keep these letters fairly short.

• Consider writing the letter on decorative or festive stationery. For business events, company letterhead is also appropriate.

• Handwrite your letters to add a nice, personal touch.

11 tips for writing effective letters to extend an invitation to a social event:

• Generally begin your letter with a warm, personal greeting.

• Identify the event.

• Indicate the purpose of the event.

• Indicate the date, time, and location of the event and any other important information (such as a theme for the event, if there is one).

• Include whether those attending should wear casual or formal attire, or any other special dress (such as costumes, uniforms, etc.).

• If special guests will be attending, you may want to include this information in your letter.

• If there is a cost for attending the event, include the amount.

• If refreshments or a meal will be served at the event, include this information in the letter, as well. Also, if the event is a potluck or similar occasion, indicate the food or other item that the person should bring.

• If the host/guest of honor would prefer not to receive gifts, briefly mention this fact in your letter. Or, if a particular type of gift is desired (as is the case for some bridal showers, for example), indicate the type of gift in your letter.

• Include a request for readers to respond to the invitation by a specific date (RSVP), if desired.

• Close by expressing your expectation that the event will be a success and your hope that the person to whom you are writing will be able to attend.

5 tips for writing a letter to accept an invitation to a social event:

• As you begin your letter, express your appreciation for the invitation and thank the reader for inviting you.

• Tell the person that you accept the invitation.

• Include any other pertinent information, if necessary (for example, if you must arrive late or leave early and want to mention that fact).

• Ask any questions you might have, or if desired, confirm details about the date, time, location, travel arrangements, or accommodations pertaining to the social event.

• Let the reader know that you look forward to the event. Give your assurance that the event will be a success.

5 tips for writing a letter to decline an invitation to a social event:

• Express your appreciation for being invited to the event.

• If the event was to raise money or show support for a particular organization or group that you support, mention this fact to the reader.

• Express your regret for being unable to attend the event.

• Indicate why you can not attend, if desired.

• If appropriate, congratulate the person(s) (for a wedding, graduation, birthday, etc.). Or, if the event was a fundraiser and you would still like to send a donation even though you can not attend, state that you have included a contribution and indicate the amount of the donation that you are making.

• Express your hope that the event will be a success.

Social Event Letter Topics

Get a variety of social event letters for each of these topics:

• Accept a formal invitation to a social event

• Accept an invitation to a business appointment

• Accept an invitation to an event

• Accept an invitation to join an organization

• Accept an invitation to speak or perform

• Accept an informal invitation to a social event

• Announce a broken engagement

• Announce a class reunion

• Announce a job-related party or retreat

• Announce an engagement in a newspaper

• Announce an engagement in a personal letter

• Announce an engagement with an invitation

• Announce the graduation of a son or daughter

• Apologize for missing an appointment

• Apologize for missing an event or for overlooking or forgetting someone

• Cancel a wedding

• Cancel or postpone an invitation

• Confirm a guest's attendance at a conference or symposium (organizer's letter)

• Confirm a speaker's or special guest's attendance

• Confirm your own attendance as a speaker or special guest

• Congratulate someone on a religious occasion

• Congratulate someone on his or her engagement

• Congratulate someone on his or her graduation

• Congratulate someone on his or her wedding or marriage

• Decline an invitation to an event

• Decline an invitation to join an organization

• Decline an invitation to speak or perform

• Extend an invitation to participate in or attend a fund-raising event

• Extend an invitation to a business social event

• Extend an invitation to a personal social event

• Extend an invitation to join an organization

• Extend invitations to winter holiday parties (business and personal)

• Extend an invitation to speak or perform

• Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)

• Extend a formal invitation

• Introduce someone to an organization or the community

• Thank someone for hospitality

• Thank someone for visiting a place or attending an event

• Welcome a new resident to the neighborhood

• Welcome someone into a group, association, religion, or club

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