Directive Letters

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7 tips for writing effective directive letters:

• Clearly state your request or indicate what needs to be done and give as much detail as necessary for the task, project, or other assignment to be accomplished. If a problem needs to be resolved, clearly indicate what the problem is and, if desired, how you would like it to be solved.

• Give the reason for the directive, if desired.

• Specifically state how you expect the reader to proceed in order to accomplish the task.

• Give the deadline for which the task or project should be completed. Arrange for follow-up or evaluation if needed.

• Mention the benefits of the directive to the people involved, if applicable.

• You might include the names of individuals the reader could contact or identify available resources that can help him/her to complete the project or other assignment.

• If appropriate, offer to give assistance if needed or offer to answer any questions or address any concerns or problems that arise.

• Thank the reader and close by expressing your confidence that he/she can complete the task at hand.

Directive Letter Topics

Get a variety of directive letters for each of these topics:

• Announce a holiday work schedule

• Announce an employee training session

• Delegate a special project

• Delegate follow-up on a complaint from a customer

• Delegate new or additional duties

• Follow up after a meeting to review decisions and assignments

• Issue directives concerning reports and paperwork

• Issue directives concerning specific tasks

• Issue directives concerning studies and investigations

• Issue directives to adjust territories or structures

• Issue directives to establish, change, or reaffirm policies

• Issue directives to establish, change, or reaffirm procedures

• Notify employees of a new policy or a change in an existing one

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