Refusal Letters

77 refusal letters to help you say "no" with courtesy, plus help to get you started, choice sentences and phrases.

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	Say it right with professional refusal letters. Learn with: Must-know tips Helpful writing steps Letters writers agree work the best Choice sentences and phrases for each step NEW! Get Easy Letters: The simple way to write letters. Learn more.

Tips for writing refusal letters

A refusal letter communicates unhappy news in a diplomatic way. It is basically a “bad news letter.” You have one chance to say it right. Be as diplomatic as possible. Don’t let your words will come back to haunt you someday.

• Open your refusal letter with a sincere expression of regret as you state exactly what you are refusing and how you received the request.

• Explain your reasons for refusing and any evidence you may have to back up your position.

• Offer alternate sources that your reader could appeal to with a better chance of success as a “consolation prize.”

• Use courteous language throughout your letter, and end by expressing wishes for the reader's success elsewhere.

• Check your refusal letter carefully for typos or any other mistakes in grammar, spelling, and punctuation.

• Refer to essential references such as a comprehensive dictionary, a thesaurus, and an English usage guide such as The Little, Brown Handbook, published by Scott, Foresman and Company.

Refusal Letter Topics

Get a variety of refusal letters for each of these topics:

• Cancel or decline to schedule an appointment

• Decline a job offer, promotion, or transfer

• Decline a request for a claim or adjustment

• Decline a request for credit

• Decline a request for a donation

• Decline a request for employment

• Decline to accept a gift

• Decline to give advice

• Decline orders but offer an alternate or substitute item

• Decline orders or requests for information

• Decline an invitation to an event

• Decline an invitation to join an organization

• Decline an invitation to speak or perform

• Decline to write a letter of recommendation

• Deny an expected or hoped-for promotion or raise

• Reject a bid or proposal

• Reject or terminate a business relationship

• Reply negatively to a suggestion

• Turn down a customer's or employee's suggestion

• Write a refusal

Writing a refusal letter is easy.

1. Choose from a variety of prewritten refusal letters--Easy Letters has ready-to-use refusal letters that cover 20 common situations. Copy letters directly into Microsoft Word or your favorite word processor.

2. Or, let our software guide you step-by-step through the letter-writing process, suggesting sample sentences and phrases during each writing step. In minutes, you can write an effective refusal letter.

3. Print your refusal letter and send it!

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