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Refusal Letters

77 refusal letters to help you say "no" with courtesy, plus help to get you started, choice sentences and phrases.

Need the right words for your refusal letter?
Refusal letter templates in Easy Letters

Say it right with professional refusal letters. Learn with:

  • Must-know tips
  • Helpful writing steps
  • Letters writers agree work the best
  • Choice sentences and phrases for each step

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Tips for writing refusal letters

A refusal letter communicates unhappy news in a diplomatic way. It is basically a “bad news letter.” You have one chance to say it right. Be as diplomatic as possible. Don’t let your words will come back to haunt you someday.

  • Open your refusal letter with a sincere expression of regret as you state exactly what you are refusing and how you received the request.

  • Explain your reasons for refusing and any evidence you may have to back up your position.

  • Offer alternate sources that your reader could appeal to with a better chance of success as a “consolation prize.”

  • Use courteous language throughout your letter, and end by expressing wishes for the reader's success elsewhere.

  • Check your refusal letter carefully for typos or any other mistakes in grammar, spelling, and punctuation.

  • Refer to essential references such as a comprehensive dictionary, a thesaurus, and an English usage guide such as The Little, Brown Handbook, published by Scott, Foresman and Company.

Refusal Letter Topics

Get a variety of refusal letters for each of these topics:

 

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Writing a refusal letter is easy.

  1. Choose from a variety of prewritten refusal letters--Easy Letters has ready-to-use refusal letters that cover 20 common situations. Copy letters directly into Microsoft Word or your favorite word processor.

  2. Or, let our software guide you step-by-step through the letter-writing process, suggesting sample sentences and phrases during each writing step. In minutes, you can write an effective refusal letter.

  3. Print your refusal letter and send it!

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