Request Letters

It's not what you request, but how

Just select the type of letter you want and our software gives you sample letters.

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How to write request letters:

• Be particularly courteous and tactful when writing this letter, as requests are generally an imposition on another's time and/or resources or talents. Put the reader at ease, and help her or him feel that responding will not be burdensome.

• Be brief.

• Be confident and persuasive. Be assertive but not overbearing.

• Don't hem and haw around the issue--be straightforward, and include as much detail as necessary to clearly convey your request.

• Don't be manipulative.

• Avoid the temptation to apologize for your request. Strive to make the person feel complimented that you would ask the favor of him or her.

• Make only reasonable requests.

• Express your willingness to reciprocate the kindness or favor.

• Invite the person to contact you if he or she has any questions or concerns, and thank him or her for taking the time to consider your request.

• Make it easy for the person to respond--tell him or her exactly what can be done to accommodate your request, and do everything within your power so that the request can be granted (e.g., if you are asking for a letter of recommendation, include your résumé or a list of accomplishments and a stamped, addressed envelope).

With letters of request you can:

• Introduce yourself and remind the reader of your connection (if necessary) before making your request.

• Clearly make your request to the person(s) involved.

• State plainly and directly your reason(s) for making the request.

• Mention the special contributions the reader can make--how he or she can be of help, why you chose him or her, any benefits of fulfilling the request, and so forth.

• Promote goodwill and trust.

A cordial and tactful request letter may get you what you want. Request letters can be a very effective way of accomplishing what you need.

Request Letter Topics

Get a variety of request letters for each of these topics:

Business/Work

• Request a change in a contract or agreement

• Request a copy of an official document

• Request a raise or promotion

• Request a response to a survey or questionnaire

• Request an endorsement or testimonial

• Request assistance or cooperation from someone in another firm

• Request confirmation of an authorization to take action

Credit Line

• Request an explanation for a denial of credit

• Request an increased credit line

• Request correction of an error in a credit report

• Request or apply for a credit account

Information

• Request information

• Request information about an applicant

• Request information from a government agency

• Request information on a product or service

Sales

• Request a discount or a complimentary product or service

• Request a refund or reimbursement

• Request correction of a billing error

• Request samples or information about products or services

Service

• Request a favor

• Request an individual to volunteer services

• Request government service or action

Miscellaneous

• Request a retraction or correction from the media

• Request application materials for admission to college

• Request confirmation of receipt of earlier mailings

• Request correction of an error in a check

• Request correction of an insurance company's error

• Request estimates or bids

• Request payment of a personal loan

• Request permission to use another's materials

• Request that someone write a letter of recommendation in your behalf

Related Request-Letter Topics

• Accept a request to serve in an honorary position

• Announce actions to be taken during a strike (management's announcement)

• Announce an employee training session

• Announce an imminent strike (labor's announcement)

• Answer a request for information on a product or service

• Appeal to higher authorities when complaint letters don't work

• Approve a request

• Ask an applicant for credit to submit more information

• Ask for an investment

• Ask for personal advice

• Ask to extend or shorten a deadline

• Cancel a membership or subscription

• Change official records

• Complain about a billing error

• Complain about harassment

• Complain about poor service or a faulty product

• Decline a request for a claim or adjustment

• Decline a request for a donation

• Decline a request for credit

• Decline a request for employment

• File a warranty claim

• Inform a customer of an incorrect payment amount and ask for the balance

• Inform a customer that the check you received was not signed or the payment was not in the envelope

• Investigate an applicant's credit reference

• Invite or request suggestions from employees and customers

• Make an insurance claim

• Notify an insurance policyholder of a pending cancellation of the policy

• Remind an organization member to pay a fee, duty, or pledge

• Respond to a complaint, but needing more information

• Respond to a job advertisement and request an interview

• Respond to a request for your resume

• Respond to a request or application for additional training

• Transmit equipment or supplies that a company employee has requested

• Use networking in a job search

• Write a collection letter

• Write a fundraising letter

• Write a letter in a job search

• Write a persuasive letter that makes a charitable request

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