Request estimates or bids

Tips: If the anticipated contract is relatively small, state the requirements in the body of a letter. If you expect the contract to be extensive, write a cover letter to accompany your complete list of needs or requirements. Sometimes requests for bids and estimates are referred to as "Requests for Proposals" and "Requests for Quotations."

Regardless of the size of your anticipated contract, describe in precise detail everything that will be involved in your total cost: all materials, specifications, quantities, types, colors, and model numbers. To ensure that you do not overlook anything, use the eventual contract as your guide in writing the letter.

To avoid future misunderstandings, be sure that all agreements are written. If a bid is made by telephone, secure written confirmation as soon as possible.

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