Example Letter #1
To serve you better with even more space, we are moving to a new facility on 1600 Main Street, just south of the Springfield Mall. To celebrate the expansion, we are offering up to 75 percent off our regular prices during the week of March 15-20. For preferred customers like you, we are holding a presale on March 13. Come and get the best buys while they last.
Example Letter #2
This letter is to inform you that we have moved our business to a new location with a much larger parking lot. Our new address is 1600 Main Street, Springfield, Kansas. Our telephone and fax numbers remain the same.
We have enjoyed doing business with you and appreciate your support. We hope you will get acquainted with our new store soon. We have ample parking!
Example Letter #3
We are proud to announce that due to our remarkable growth in the Springfield area, we are moving to a new location on July 1. We will continue to offer the same friendly service at our new address on 1600 Main Street, which will allow us to offer an even larger selection of products and services. We're right beside the post office on Main Street with the bright green awning. We invite you to our open house on the weekend of July 4th. Come help us celebrate the big move! Oh yes, our phone number is the same: 555-5555.
Example Letter #4
We are moving! Beginning July 1, Doe Office Supply will be located in the new Springfield Town Center, 1600 Main Street. With double the space of our old store we will be able to carry a larger selection of products for our customers' convenience. Please note our new phone number, 555-5555, for phone orders. Come during the month of July and take advantage of our great grand opening sale prices.
Example Letter #5
Exciting things are happening at Doe Chemical, and we want to share some important news with you. Loyalty from customers like you has fueled continued growth, making a move to a new facility necessary. Your representative's name, address, and phone number have changed, as shown below:
This is just one of many exciting developments. Call John Doe to find out more.
Write Your Letter Step-by-Step
Announce the specific details of your move or your new opening, including the effective date and the new address. If you desire, also mention why you are moving.
Give your new telephone number or fax number, if those will change.
If necessary, include the directions to your new location.
Thank your customer for business received, and extend an invitation to visit your new location.