Announce a Company Savings Plan

Letter #1


Exciting news! Doe Corporation is committed to your financial well-being. Effective September 1st, we're launching a company savings plan open to all full-time employees! Boost your retirement savings with our generous 3% match for contributions of at least 3% of your gross income through payroll deduction. Maximize your tax-deferred savings with a total possible contribution of 20% each month. Unlock your financial potential! Enrollment details and forms will be mailed to your home address soon. An informational meeting will be held on August 15th. Don't miss out – sign up by August 20th to participate!

Letter #2


Triple your savings options! Doe Corporation is proud to offer three convenient savings plans through payroll deduction for all full-time employees: 1) Automatically deposit up to 17% of your salary in a tax-sheltered annuity, 2) Purchase U.S. Savings Bonds for long-term savings goals, or 3) Contribute to a supplemental retirement fund. Plus, participate in option 1 and enjoy a company match of 3% of your salary towards your retirement. Boost your financial security – complete details and enrollment forms will be included with your April 1st paycheck. Contact the Benefits Office for any questions.

Letter #3


Save smarter, save easier! Starting November 1st, Doe Hardware partners with Springfield Bank to offer the Match-Funds savings program to all participating employees. Effortlessly save up to 17% of your gross income through automatic payroll deductions, and watch your savings grow faster with the company's matching contribution of up to 3%. Learn more and enroll today – restrictions may apply. See Jane Doe for a detailed brochure and enrollment form. Don't miss out – enrollment closes on October 15th!

Letter #4


Save for your future with ease! Doe University is excited to unveil a new company savings plan in collaboration with Doe Credit Union. Conveniently allocate funds directly from your paycheck into a variety of special savings accounts. Explore your options in the enclosed brochure. This pain-free approach to saving empowers you to secure your financial future. For further inquiries or enrollment details, contact Doe Credit Union at 555-5555.

How to Write this Announcement Letter: Expert Tips and Guidelines

  • Craft compelling headlines: Ensure titles are clear, benefit-oriented, and include relevant keywords ("employee savings", "retirement savings").
  • Employ an enthusiastic tone: Use an engaging and positive voice in your letters to encourage participation.
  • Provide specificity: Clearly explain contribution percentages, enrollment deadlines, and contact information.
Everyone is interested in a benefits package. This letter is a way of conveying useful information as well as building morale, confidence, and loyalty.


  1. Introduce the savings plan.
  2. Briefly explain the major benefits of the program.
  3. Explain how participants can get more information.
  4. Explain what employees must do to participate.

Write Your announcement in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 Introduce the savings plan.

Sample Sentences for Step 1

  • The new company savings plan announced in our quarterly meeting will go into effect on July 1.
  • We are pleased to announce that effective January 1, the company will participate in a savings plan available to all full-time employees.
  • You will be pleased to learn that we are adding a savings plan to our employees' benefits package.
  • The company savings plan that we have all been waiting for will go into effect January 1.
  • After extended discussion with the board of directors, we are pleased to announce that a cooperative savings plan will be added to our standard benefits package, effective January 1.

Key Phrases for Step 1

  • a savings plan for all
  • a new company savings plan
  • a cooperative savings plan
  • a real boost to our benefits program
  • after extensive discussion, we are
  • are pleased to announce that
  • are adding a savings plan
  • as announced in our
  • as of January 1
  • effective January 1
  • has been added to our benefits package
  • has been given the go-ahead
  • in line with the company policy
  • the board of directors has approved
  • the company savings plan
  • we will be going ahead with
  • will offer a savings plan to all full-time employees
  • will go into effect on
  • will participate in
  • will be pleased to learn
2 Briefly explain the major benefits of the program.

Sample Sentences for Step 2

  • Your savings deposit can be conveniently withheld from each check and deposited in the account of your choice. Best of all, the company will match your savings up to 3%.
  • The plan lets you save regularly with convenient payroll deductions of up to 17% of your salary. Best of all, the company will match your contribution, up to 3% of your salary.
  • You may save up to 17% of your gross income with regular payroll deductions, and the company will add 3% as long as your contribution is at least that much.
  • The company will match the amount you save up to 4%. Your own contribution can be as high as 15% of your gross income.
  • This is a wonderful way to plan for retirement! Let compounding interest work for you! Payroll savings, plus company contributions of up to 5% each month, can make a big difference in your retirement earnings.
  • The plan allows you to have a percentage of your income deducted from your paycheck and placed in a savings plan of your choice, either taxed or tax-sheltered.

Key Phrases for Step 2

  • account of your choice
  • amount determined as a percentage of
  • annuity plan available
  • benefits of compound interest
  • can be withheld from
  • can choose between
  • choice of several plans
  • convenient payroll deduction
  • designed as a retirement plan
  • easiest way to save
  • match your savings up to
  • may set aside up to
  • relatively painless way to save
  • restrictions on withdrawal
  • tax-sheltered investment
  • way to plan for retirement
  • will match your contribution
  • will grow substantially over the years
  • will match the amount you save up to
3 Explain how participants can get more information.

Sample Sentences for Step 3

  • For more information and enrollment forms, call the benefits office at 555-5555, or pick up a brochure at the personnel desk.
  • Brochures explaining the plan are available from your division supervisor. If you have any further questions, call or visit the benefits office in building A-2.
  • The enclosed "Revised Benefits Plan" booklet explains your options with various interest rates. Please read the booklet before you sign the enrollment forms.
  • John Doe will hold meetings in the auditorium at 9:00 a.m. Thursday and 3:00 p.m. Friday to explain the program and answer your questions.
  • If you are interested in this program, your supervisor can give you additional information and enrollment forms.

Key Phrases for Step 3

  • attend one of the meetings scheduled for
  • brochures are available from
  • contact the benefits office
  • enrollment forms are available from
  • enrollment forms are enclosed
  • for more information call
  • if you have further questions
  • if you are interested in this program
  • need to enroll for a specific plan
  • personnel have all the details
  • pick up a brochure at
  • plan will take effect on
  • please meet in the conference room at
  • please be aware that
  • read the enclosed booklet
  • speak to your supervisor
  • the enclosed brochure explains the details
  • there are several plans to choose from
  • will be holding meetings to explain
  • will explain the program
4 Explain what employees must do to participate.

Sample Sentences for Step 4

  • If you want to join the plan, you must sign up in the personnel office by September 30.
  • To participate, simply fill out the enclosed card and return it to the payroll office.
  • It you plan to participate, please fill out the necessary forms at the payroll office by September 30.
  • Those who wish to take advantage of this opportunity must sign consent forms and stipulate what percentage should be withheld.
  • Enrollment is easy. Drop by the benefits office and get started today.

Key Phrases for Step 4

  • allow three weeks for processing
  • by the 15th of the month
  • can start at any time
  • enroll by November 30, for the following year
  • enrollment is easy
  • enrollment period extends to
  • fill out the necessary forms
  • get started as soon as possible
  • hope you will take advantage of this
  • if you want to join up
  • if you want to participate
  • if you plan to participate
  • need to sign up
  • need to fill out an enrollment form
  • procedure is simple
  • return it to the payroll office
  • simply fill out the enclosed
  • subscribing to this plan is simple
  • the deadline for this year is
  • urge you to act as soon as possible