30 Free Example Appreciation Letters

Express gratitude with a heartfelt letter of appreciation

Choose a topic to view appreciation letter templates:

Thank a business for good service, low prices, or professional courtesies Thank a doctor or health care facility Express appreciation to long-term customers and those who pay their bills promptly Thank a religious leader Express appreciation to an employee Thank a retiree for his or her service Thank someone for volunteer work Thank someone for helping in your absence

More Appreciation Letters

Accept an Honor/Suggestion
Accept an honor Accept and express appreciation for a suggestion
Business/Work
Accept a job offer Accept an invitation to a business appointment Acknowledge the receipt of a report, letter or other Acknowledge the receipt of a resume Congratulate someone on his or her retirement Encourage/motivate your reader to increase sales Relieve someone from delegated responsibilities because someone else will assume them Thank someone for an appointment, interview, or meeting Thank someone for an award, bonus, or raise Write a farewell letter to a person who is leaving employment Write a farewell letter to a person who is retiring Write a farewell letter to management, co-workers or clients
Customers
Follow up after a sale to thank the customer and offer service Note the anniversary of a customer's company Thank a customer for a payment Thank a customer for purchasing a product or service Thank a customer or client
Employees
Acknowledge the receipt of a suggestion from an employee Announce the appointment of an employee to a committee or position Congratulate an employee on the anniversary of his or her service Compliment or praise an employee's family for their contribution to the employee's success Compliment or praise an employee's work performance Note the anniversary of an employee's service
Government/Political
Congratulate a politician on an election or on the passage of legislation Express regret on the defeat of legislation or the loss of an election Praise government officials or employees
Media
Compliment or praise the media, an author, or an editor Thank someone for media exposure
Personal
Give personal compliments or praise
Positive Feedback
Reply positively to a suggestion Respond positively to negative feedback Respond to a complaint and treat it as valuable feedback
Praise
Compliment or praise a product or service supplier Compliment or praise a program chairperson or planner Compliment or praise a salesperson or a sales staff Compliment or praise a speaker Compliment or praise someone for an achievement Compliment or praise the work of an employee from another firm Congratulate someone on a speech or presentation
Service
Accept a request to serve in an honorary position Thank someone for a favor Thank someone for a gift Thank someone for help or support Thank someone for hospitality Thank someone for a philanthropic contribution Write a letter to accompany a contribution to a good cause
Social Event
Accept a formal invitation to a social event Accept an informal invitation to a social event Thank someone for a pleasant occasion Thank someone for visiting a place or attending an event
Sympathy
Send a gift with a sympathy letter Thank someone for expressions of sympathy
Thank You
Thank someone for a compliment or praise Thank someone for a job well done Thank someone for a referral or recommendation Thank someone for a reply or response Thank someone for a speech or presentation Thank someone for accepting your advice or recommendation Thank someone for advice or a suggestion Thank someone for an inquiry Thank someone for information

How to Write an Appreciation Letter

by WriteExpress Staff Writers

People respond positively when treated kindly. Employees work harder when they feel appreciated. Focus on words of admiration, gratitude or recognition that create happy feelings.

  1. Write your letter quickly
    Write your appreciation letter within a few days of whatever happened to inspire your gratitude.
  2. Use stationery
    Write your personal appreciation letter on a sheet of stationery.
  3. Use customized letterhead
    for business correspondence.
  4. Address your appreciation letter to a specific person
    If possible, not just to the company or to the organization in general.
  5. Specifically state what you appreciate
  6. Be sincere
    Most people can sense when you are not being honest.
  7. Write clearly and concisely
    This is no time to be longwinded or flowery.
  8. Be brief
  9. Avoid thanking the person beforehand
    For example: "Thanking you in advance for your help in this matter." To do so is presumptuous and suggests you do not feel the need to write a follow-up letter.
  10. Close with warm regards or best wishes for continued success

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