Thank Someone For a Job Well Done • Letter Templates and Guides

How to write this letter:

1Extend sincere congratulations or thanks for the job well done.
2Explain why the person's performance deserves commendation.
3End with a reinforcing, positive comment.


This is one of the most important memos or letters you will write because it builds good will, respect, and cooperation. People need to be congratulated on their accomplishments, and appreciated for doing a good job. Extending congratulations and expressing appreciation will pay high dividends over the long term. Never underestimate the power of a sincere compliment.

Example Letter #1


I want to commend you for your efforts on the Doe project. The president noticed and appreciated your attention to detail and relentless determination to release a quality product on time. We are proud to have you as part of our team and look forward to your future contributions.

Example Letter #2


I am very pleased with the aluminum luggage carrier you made for my motorcycle. I had only a vague notion of what I needed, but you translated it into a very useful and durable product.

We will certainly send any future projects requiring custom fabrication to your shop.

Example Letter #3


Please convey our thanks to Ms. Doe, the clerk who helped my mother when she visited your fabric store. My mother is elderly and has difficulty hearing. Ms. Doe was courteous and helpful to her in choosing material for a new dress. If everyone could be as pleasant and helpful, our world would be much happier.

Example Letter #4


My special thanks to you and your team for the wonderful job you did on the Doe Project. The customer was delighted with the presentation and especially appreciated your suggested modifications. The extra time and effort you put in were certainly worthwhile. It is a joy for me to work with such dedicated and talented colleagues.

Write Your Letter Step-by-Step


Extend sincere congratulations or thanks for the job well done.

Example Sentences for Step 1

Example Phrases for Step 1


Explain why the person's performance deserves commendation.

Example Sentences for Step 2

Example Phrases for Step 2