103 Free Example Thank-You Letters
Score points with courteous, professional thank-you letters
Choose a topic to view thank-you letter templates:
Thank a customer or client
Thank someone for a compliment or praise
Thank someone for a favor
Thank someone for a gift
Thank someone for a job well done
Thank someone for a philanthropic contribution
Thank someone for a pleasant occasion
Thank someone for a referral or recommendation
Thank someone for a reply or response
Thank someone for a speech or presentation
Thank someone for accepting your advice or recommendation
Thank someone for advice or a suggestion
Thank someone for an appointment, interview, or meeting
Thank someone for an award, bonus, or raise
Thank someone for an inquiry
Thank someone for expressions of sympathy
Thank someone for goods or materials received
Thank someone for help or support
Thank someone for hospitality
Thank someone for information
Thank someone for media exposure
Thank someone for visiting a place or attending an event
More Thank-You Letters
Business or Work
Service
Miscellaneous
Accept a formal invitation to a social event
Accept a job offer
Accept a request to serve in an honorary position
Accept a resignation
Accept an honor
Accept an informal invitation to a social event
Accept an invitation to a business appointment
Accept and express appreciation for a suggestion
Acknowledge an order or subscription
Acknowledge payment of an overdue balance
Acknowledge the receipt of a report, letter or other
Acknowledge the receipt of a resume
Acknowledge the receipt of a suggestion from an employee
Acknowledge the Return of an Item For Exchange, Refund or Credit
Announce an employee's retirement
Announce your own retirement
Compliment or praise a product or service supplier
Compliment or praise a program chairperson or planner
Compliment or praise a salesperson or a sales staff
Compliment or praise a speaker
Compliment or praise an employee's family for their contribution to the employee's success
Compliment or praise the media, an author, or an editor
Congratulate an employee on the anniversary of his or her service
Congratulate someone on a speech or presentation
Congratulate someone on his or her retirement
Encourage/motivate your reader to increase sales
Express appreciation to an employee
Express appreciation to long-term customers and those who pay their bills promptly
Follow up after a sale to thank the customer and offer service
Give personal compliments or praise
Praise government officials or employees
Relieve someone from delegated responsibilities because someone else will assume them
Reply positively to a suggestion
Respond positively to negative feedback
Write a farewell letter to a person who is leaving employment
Write a farewell letter to a person who is retiring
Write a farewell letter to management, co-workers or clients
How to Write a Thank-You Letter
by WriteExpress Staff Writers
Thank You: The two most important words! This article explains how to write courteous, professional or personal thank-you letters.
- If possible, address your letter to a specific person
Do not address your thank-you letter just to the company or organization in general. - Do not thank the person beforehand
For example, "Thanking you in advance for your help in this matter". To do so is presumptuous and suggests you are unwilling to write a follow-up letter. - Stick to the point
- Be sincere
Most people can sense when you aren't being honest. - Make your letter stand out
Be creative. Create a headline if appropriate. Be specific and include details from the event. - End the letter on a positive note
Closing depends on the type of thank-you letter. For example, you may:- Reaffirm your gratitude or restate the compliment.
- Suggest possible future action.
- Close with either an expression of thanks or an indication of your intention to continue contact.
- Use an appropriate letter closing.
Thank-You Letter Tips:
- Write your thank-you letter as soon as possible after the interview or occasion. For a job interview, this should be within 24 hours of the interview.
- Write clearly and concisely; this is no time to be longwinded or flowery.
- Handwrite personal letters and use customized letterhead for business correspondence. Use quality paper. E-mail may also be appropriate in less formal situations, especially if the addressee expresses a preference for it or if time constraints require it.
- Proofread the letter before sending it: grammatical errors and typos are sloppy and unprofessional. You may want to wait awhile and proofread it again. Some professionals proofread by reading the letter backwards.
- Realize that often a thank-you letter is placed on a person's desk
There it reminds that person of your appreciation so choosing the right words is essential. - Remember, everyone loves a cheerful letter that says you appreciate their kindness.
Of all the letters you will write, the thank-you letter may be the most important because it has the potential of producing the most good.People respond positively to thank-you letters that express kind thoughts and warm feelings.
- Should you e-mail personal thank-you notes to your boss?
In a recent survey by the Emily Post Institute, 70% of managers said e-mailing thank-you notes was appropriate, especially to acknowledge a small gift or gesture.
Why writing a thank-you letter can get you a job:
Managers say thank-you letters are expected in most situations. A recent survey by CareerBuilder.com found that:
- Nearly 15 percent of hiring managers would reject a job candidate who neglected to send a thank-you letter after the interview
- 32 percent said they would still consider the thankless prospect but that their opinion of him or her would diminish
- Nearly a quarter (23 percent) of managers prefer handwritten thank-yous
- 21 percent seek a typed hard copy
- 19 percent want e-mailed thank-yous followed up with a snail-mailed letter