Example Letter #1
On behalf of the rest of the management team, I want to tell you how much we appreciate the endless hours of service you dedicated to getting the Doe project completed on time. We all admired your ingenuity in creating that outstanding package for the Doe Corporation. I was personally impressed with the way you kept your staff motivated and focused, even in the face of several obstacles.
Thank you for giving this company your best. May you enjoy this type of success in all your endeavors.
Example Letter #2
You're the best! Thank you for organizing our community cleanup campaign. It was a huge success and brought congratulations from both the mayor and the city council. This is the kind of civic involvement in which everyone is a winner. I appreciate your positive attitude and your ability to motivate people to contribute to a good cause. We are pleased to have you on our staff. Please accept the enclosed gift certificate as a token of our appreciation.
Example Letter #3
You deserve high praise for the way you handled yourself in the new product campaign. You kept a cool head with an untried team, and your spontaneous responses impressed the client. Your future looks bright. Here's to a successful future with Doe.
Write Your Letter Step-by-Step
Congratulate the employee on his or her fine work. Be specific.
Add background information or detail. Describe the employee's impact on the company as a whole. If you are offering a reward or incentive, mention it briefly.
Close by expressing your appreciation and confidence.