Express Appreciation to an Employee • Letter Templates and Guide

How to write this letter:

1Congratulate the employee on his or her fine work. Be specific.
2Add background information or detail. Describe the employee's impact on the company as a whole. If you are offering a reward or incentive, mention it briefly.
3Close by expressing your appreciation and confidence.

Tips

This letter may serve a dual purpose: to thank or congratulate employees for an outstanding performance, possibly under difficult circumstances, and to encourage them to continue to excel in the future. The praise must be sincere, not patronizing.

Example Letter #1

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On behalf of the rest of the management team, I want to tell you how much we appreciate the endless hours of service you dedicated to getting the Doe project completed on time. We all admired your ingenuity in creating that outstanding package for the Doe Corporation. I was personally impressed with the way you kept your staff motivated and focused, even in the face of several obstacles.

Thank you for giving this company your best. May you enjoy this type of success in all your endeavors.

Example Letter #2

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You're the best! Thank you for organizing our community cleanup campaign. It was a huge success and brought congratulations from both the mayor and the city council. This is the kind of civic involvement in which everyone is a winner. I appreciate your positive attitude and your ability to motivate people to contribute to a good cause. We are pleased to have you on our staff. Please accept the enclosed gift certificate as a token of our appreciation.

Example Letter #3

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You deserve high praise for the way you handled yourself in the new product campaign. You kept a cool head with an untried team, and your spontaneous responses impressed the client. Your future looks bright. Here's to a successful future with Doe.

Write Your Letter Step-by-Step

1

Congratulate the employee on his or her fine work. Be specific.

Example Sentences

Example Phrases

2

Add background information or detail. Describe the employee's impact on the company as a whole. If you are offering a reward or incentive, mention it briefly.

Example Sentences

The long hours you put in have certainly paid off for the company. We were awarded the bid, and will start construction next month. Your patience and friendly manner certainly took the edge off a difficult situation. Several of the patients commented on how helpful you were. We hope you are enjoying the convenience of the new arrangement. Jane's sudden illness during Ashley's leave could have been very difficult for everyone, but you kept things running remarkably well. Salespeople like you benefit the entire company, and we feel that a bonus is in order. Please start thinking about whether you would prefer cash or a vacation package. Your cooperative attitude and general tactfulness have helped the "Information Desk" become a wonderful advertisement for the store. You manage to turn even angry customers into friendly repeat buyers. The benefits of your efforts are immeasurable. Noticing that missing minus sign has saved us a great deal of both money and embarrassment. I appreciate that you were "just doing your job" as you pointed out, but I for one am very grateful to you for doing it so well. The children's library is busier than ever, and I thought you might like to know that many of our young patrons now ask for you by name. Your suggestion about changing the placement of mail pickup and delivery boxes has already saved us over $1,000. As your reward, a check for $500 is enclosed. We would also like to place your photograph, along with a description of your suggestion, in the newsletter. Your loyalty and perseverance really showed. I don't think we could ask for more dedicated employees.

Example Phrases

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