104 Free Example Confirmation Letters

Clarify your confirmation letter with precise details

Choose a topic to view confirmation letter templates:

Agreements/Authorizations
Business/Work
Miscellaneous
Social or Business Events
Travel/Accommodations

How to Write a Confirmation Letter

by WriteExpress Staff Writers
  • Offer a polite, appreciative response that helps clarify what is expected of you.
    Be sure you have a clear definition of your role from the outset to avoid problems later.

  • Repeat the details of the agreement so your reader can respond to any misunderstandings that may have arisen.

  • Clarify or amend the terms of your agreement, if necessary.

  • Be accurate. Check (and double check!) your facts before sending the letter.

  • Choose your tone carefully.
    Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write in a more personal tone.

  • Send the letter within a few days of receiving the original letter, report, order, or other document.

  • Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings.

  • Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc.

A well-worded confirmation letters helps you ratify, approve, strengthen one's resolve, or give new assurance of the validity of something.