Confirm Miscellaneous Business Agreements

Letter #1


This is to confirm our agreement that we will pay John Doe's salary until the end of June, after which you will begin to pay him with full benefits. We agree that this arrangement is both fair and equitable, considering the pending change in his work assignment. If, for some reason, the main office cancels the change, we will no longer be able to employ Mr. Doe beyond July 31. We feel good about the company's current plans for expansion and look forward to continued cooperation.

Letter #2


I appreciate your agreement to postpone any decisions on new product development until we have had a chance to present our proposal. I understand that you have given us until August 15 to complete the proposal and that you are willing to view drafts in progress to give us helpful feedback. We plan to have the proposal ready for presentation by August 10. We appreciate your confidence and consideration.

Letter #3


This letter confirms that Springfield City awarded your firm the auditing contract for the 2018 fiscal year. I have attached a copy of the state auditing standards for your use. The city will pay your fee of $15,000 in 12 equal monthly installments of $1,250, beginning on May 1, 2019.

I look forward to a long relationship with your firm. If I can help in any way, please let me know.

Letter #4


We are writing to inform you that we have closed your account in accordance with your instructions.

Please call our Customer Service Department at 555-5555 if you have any questions regarding this matter.

Letter #5


This letter is to inform you that we have accepted your bid to provide maintenance services for the Springfield City offices. The complete terms of the agreement are spelled out in the accompanying contract. If these terms are acceptable to you, please sign the contract and return it to my office by 5:00 p.m. on October 13. If you have questions or need clarification of any part of the contract, please contact me at 555-5555 as soon as possible.

We appreciate the opportunity to do business with you and look forward to a long and rewarding association.

How to Write this Confirmation Letter: Expert Tips and Guidelines

Write this letter to reaffirm information exchanged in a previous meeting or communication. Your letter should be brief and businesslike.


  1. Repeat the details of the exchanged information as you understood them, so your reader can respond to any misunderstanding that may have arisen.
  2. Give any other information or instructions and explain all contingencies that might change the agreement.
  3. Close with final requests or comments.

Write Your confirmation in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 Repeat the details of the exchanged information as you understood them, so your reader can respond to any misunderstanding that may have arisen.

Sample Sentences for Step 1

  • Thank you for agreeing to send your maintenance person to take a look at our sauna. We understand that she will come Friday morning. Please have her check in with John at the reception desk before beginning work. He will be able to answer any questions she might have.
  • You may extend John Doe's temporary employment beyond the ordinary two-month period.
  • I hereby confirm that you specifically requested not to purchase an extended warranty for your Doe compressor.
  • This letter is to confirm our agreement to set a frozen exchange rate of 2.97 Dutch Guilders to 1 Canadian dollar for the duration of our purchasing trip from 11 August to 16 August.
  • The closing time and date that we established on the phone yesterday is 11:00 a.m. on July 24. The Does have also agreed to this time. We will meet in the conference room next to my office at Doe Realty.

Key Phrases for Step 1

  • am happy to approve
  • as you requested
  • confirm our agreement to
  • for agreeing to
  • for offering to
  • has been approved
  • in accordance with your
  • is my understanding that
  • look forward to
  • my phone request for
  • on which our agreement is based
  • our mutual understanding
  • serves as confirmation of
  • specifically requested that
  • thank you for
  • the terms of our
  • to confirm that
  • want to confirm that
  • will meet in the
  • will be renewed
  • wish to confirm
2 Give any other information or instructions and explain all contingencies that might change the agreement.

Sample Sentences for Step 2

  • According to the warranty papers, both parts and labor are still covered. Please talk to us first if you feel any work needs to be done.
  • I encourage you to submit a request to hire John as a permanent employee if a) you regard him as an asset to our company and b) you foresee needing his services beyond the two-month extension that this letter authorizes.
  • You may still elect to purchase our five-year extended warranty for $500 up to 14 days after the date of purchasing your compressor.
  • We will hold to this contract unless the exchange rate deviates beyond 15% of the rate cited above before August 16, 2019. If a fluctuation of over 15% occurs, we will negotiate a new exchange rate.
  • Mr. and Mrs. Doe have requested that you bring copies of tax papers, utility bills, insurance policies, and other documents pertaining to the house.

Key Phrases for Step 2

  • any changes should
  • are in a position to
  • are willing to
  • as soon as possible
  • at your earliest convenience
  • can guarantee shipment by
  • for our records
  • has requested that
  • have enclosed an
  • if you agree
  • kindly advise me
  • make the following changes
  • please cancel our
  • return a signed copy to
  • should you decide to
  • sign the attached
  • terms of our agreement
  • the contract as written
  • this will apply to
  • understand that you will
3 Close with final requests or comments.

Sample Sentences for Step 3

  • A reliable, fully functioning sauna is crucial to our gym's success. Thank you again for your prompt attention and courteous service.
  • We are glad John is still with us. Please have him sign the attached contract extension and return it to the personnel office before Friday, July 24.
  • Thank you for your purchase. We trust that you will get many years of satisfactory use from your Doe compressor. Please sign in the space provided below to indicate that you do not wish to purchase extended warranty coverage. If you wish to change your mind and purchase the coverage, please fill out the form provided and return it to us before July 24.
  • We are looking forward to doing business with you in Springfield.
  • I am confident that the closing will go well. The Does have expressed great interest in your house.

Key Phrases for Step 3

  • am looking forward to
  • appreciate your patronage
  • are glad to see that
  • are confident that
  • can rest assured that
  • for your prompt response to
  • for thinking of us
  • hope you will
  • if you decide otherwise
  • if you have any questions
  • if there is any problem
  • keep us informed of
  • let me know as soon as possible
  • make certain that
  • mutually beneficial project
  • thank you for
  • the attached contract
  • to doing business with you
  • trust that you will
  • will be happy to
  • will be delighted to

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